Extra shift sign up: Difference between revisions

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The sign up sheet for "extra shifts" is located on the [[Regional Server]]:
Vacation relief shifts are posted and available to sign up for during “specified” dates and only for certain length of time. 
*'''\\sbghnwfs0102\NSSVOL1\shared\ICU_DATA_COLLECTION\Extra Shift Sign Up'''


== moved info ==
This came from [[Extra shift sign up sheet]]; it needs to be validated and integrated.
Extra shifts available for this program at all sites in the Region can be found on the [[Regional Server]] in a folder labeled Extra Shift SignUp.


*extra shifts are posted in advance with a posting date and sign up cut off date. 
*the sign up sheet is taken '''offline''' '''after the cut off date'''.  This allows the main office and review, plan, coordinate and approve these shifts.
*an email goes out to all staff when sign up sheet is put back on the server, which is minimally 2 weeks before the start of a 4 week rotation as per collective agreement.
== Location of sign up sheet ==
*[[Regional Server]]:
**{{Regionalserver|Admin\!VacationExtra_Shift-SignUP_MasterRotation\Extra Shift Sign Up\}}'''
*Don't depend on printed and posted list in offices, as they are not the most up-to-date.
*extra shifts sign up will be checked by the main office staff, a minimum of twice per week.


== Rules and Regulations for shift pick ups ==
== Rules and Regulations for shift pick ups ==
You must fulfill the minimum number of shifts per week for your EFT on the ward your have been assigned to FIRST before you pick up any additional shifts on another ward or site.
* Other team members at your site and then in the Region have the option to pick up the posted relief shifts.  
*See: [[EFT and shifts per 4 week rotation]] for more information about EFT and shifts per week.
* If no one signed up to cover shifts posted during your vacation or sick LOA, then management will look at staff reallocation.   
   
* If you have signed up for a shift that has been approved you cannot cancel it. You are responsible to find someone to replace you.
  *Example:
* All extra shifts must be approved before you proceed to work them (sick, vacation).
**Pay period Friday Dec 31 to Thursday Jan 6 (Monday Jan 3 stat day)
* The number of extra shifts made available is at the discretion of management.  
** If EFT is 60%  then your minimum number of shifts per week are: 3 x 7.75 hrs
* Vacation shifts not covered during vacation may be offered, at the discretion of program management, at a later date.
**You must first complete your required 3 x 7.75 hrs shifts on the ward you are assignment to on either of the following days: 
* If an available shift is posted for a certain day in a week  and you would like to do that shift on another day during the week,  for example Thursday instead of the requested and posted Friday, you can put in the ''comment section'' a request for another day in that week.
    Friday  Dec 31, Tues Jan 4. Wed Jan 5, or Thur Jan 6.  
* Management may reallocate staff to other units in primary site or to other site in Region when necessary. Few days training would be required to go to other sites.
**for the following pay period Fri Jan 7 to Mon Jan 13 (5 days) , you have 3 shifts you must complete first for the ward you are
* [[Sick Calls]]
  assigned to, and 2 days to pick up shifts elsewhere if there are shifts available.
* [[Master Rotation | Know your 4 week Rotation]]
 
== Related articles ==
{{Related Articles}}
 


Sign up on the regional server under Extra shifts. Don't depend on lists posted in offices as they may not be accurate


The work week is''' Monday to Friday'''


Unless special requests have been made at the time of vacation sign up Collectors will return from vacation on or after the Monday following their vacation. Collectors will be required to fulfill their EFT on the week they return. This is regardless of whether someone worked for them the Friday before they returned.


Once you have determined what is available and what will fit into your schedule, sign up. Once you have signed up you cannot change the day without emailing Trish of your intent to change a signed up shift.She needs to be aware of all changes.


If an available shift is posted for a certain day within the Monday to Friday workweek and you would like to do that shift on another day that week for example Thursday instead of Friday you can change the day as long as you fulfill your own EFT that week.


If you return from vacation and have had incomplete coverage you may sign up for relief for yourself on''' the week you return''' from vacation.For example if one 7.75 shift was not covered then that would be available for the data collector who is returning from vacation to sign up for. If any other additional shifts are required the must be approved by Trish.




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[[Category: Work Schedule Information]]
[[Category: Work Place Information]]

Latest revision as of 16:47, 15 January 2022

Vacation relief shifts are posted and available to sign up for during “specified” dates and only for certain length of time.

moved info

This came from Extra shift sign up sheet; it needs to be validated and integrated. Extra shifts available for this program at all sites in the Region can be found on the Regional Server in a folder labeled Extra Shift SignUp.

  • extra shifts are posted in advance with a posting date and sign up cut off date.
  • the sign up sheet is taken offline after the cut off date. This allows the main office and review, plan, coordinate and approve these shifts.
  • an email goes out to all staff when sign up sheet is put back on the server, which is minimally 2 weeks before the start of a 4 week rotation as per collective agreement.

Location of sign up sheet

  • Regional Server:
    • Regional Server\​Admin\!VacationExtra_Shift-SignUP_MasterRotation\Extra Shift Sign Up\\\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Admin\!VacationExtra_Shift-SignUP_MasterRotation\Extra Shift Sign Up\
  • Don't depend on printed and posted list in offices, as they are not the most up-to-date.
  • extra shifts sign up will be checked by the main office staff, a minimum of twice per week.

Rules and Regulations for shift pick ups

  • Other team members at your site and then in the Region have the option to pick up the posted relief shifts.
  • If no one signed up to cover shifts posted during your vacation or sick LOA, then management will look at staff reallocation.
  • If you have signed up for a shift that has been approved you cannot cancel it. You are responsible to find someone to replace you.
  • All extra shifts must be approved before you proceed to work them (sick, vacation).
  • The number of extra shifts made available is at the discretion of management.
  • Vacation shifts not covered during vacation may be offered, at the discretion of program management, at a later date.
  • If an available shift is posted for a certain day in a week and you would like to do that shift on another day during the week, for example Thursday instead of the requested and posted Friday, you can put in the comment section a request for another day in that week.
  • Management may reallocate staff to other units in primary site or to other site in Region when necessary. Few days training would be required to go to other sites.
  • Sick Calls
  • Know your 4 week Rotation

Related articles

Related articles:
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