Manitoba Health Crosschecking Sending Data

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This article explains how to use MB Health Tool.mdb to send data to Manitoba Health as part of Crosschecking data with Manitoba Health.

Instruction

1. follow instructions at MB_Health_Tool.mdb#Starting_the_program to open the tool
2. open query 1_new_export
3. save as new query, using name yyyy-mm-dd-<C> export
   • C is optional, can be used for Comment if needed
   • examples would be 2014-08-20 or 2014-08-20-Resend
4. right-click and design view the query
5. edit the criteria to restrict the data
   • restrict fields Study and/or (SentDtTm and RecordStatus) and document settings used for a given exchange in #activity log below
6. change to datasheet view to confirm the data is correct, then save
7. right-click on the new query and click export
   • export the file as xlsx
     • save in M:\MB_Health_Records_Cleaning\exports
     • file name MH_yyyy-mm-dd.csv, e.g. MH_2014-08-20.csv
   • close program and push
8. prepare accompanying documentation
   • We have a cover letter prepared already all I need to do is change the file name and number of records that I am going to send. PTorres 13:17, 2014 August 26 (CDT)
     • It is on my C:\MB_Health_Records_Cleaning\MEMO. PTorres 15:45, 2014 August 26 (CDT)
       • I think all supporting files should be stored on a file share so that they are backed up and anyone covering for Pagasa without her password could do this. Can we move the files to Template:M:$1 where the .mdb lives? Ttenbergen 11:32, 2014 September 8 (CDT)
         • Did you move the files over as well yesterday when you did the other clean-up of this process? Thanks... Ttenbergen 08:20, 2014 September 9 (CDT)
9. send the CD and letter to Manitoba Health via InterOffice mail (pick-up daily, no stamp needed)
   • see MB_Health_Crosscheck_Contact#MB Health Contact for address
   • labels are pre-printed in the #MB Health binder
10. update the #activity log, e.g. with "data exported and couriered" and the end points (e.g. up to study 123 or vetted records with sendDtTm < 1 jan 1900)

MB Health Binder

The MB Health binder contains mailing labels for our MB Health Crosscheck Contact. The binder can be found on the shelf next to the TISS scanning computer in the data processor cubicle in the main office.

It also contains other historical paperwork related to the process.

• For the two binder we will just keep the label of our contact person and history of the old process of MB Health. PTorres 12:06, 2014 September 8 (CDT)
  • Are you saying there is a second binder? Ttenbergen 08:25, 2014 September 9 (CDT)

activity log

newest entry on top, start line with * ~~~~~ then sign as usual

• MH_2014-09-05-First sent to the new MHO program PTorres 12:03, 2014 September 8 (CDT)
• 15:46, 2014 August 25 (CDT) started development Ttenbergen 15:46, 2014 August 25 (CDT)

• what is activity log for, the sending of data to MHSC for crosschecking?=--Trish Ostryzniuk 16:47, 2015 July 7 (CDT)
  • we last sent data to MHSC on May 14.15. Julie Mojica to follow up. No data back as of July 7.15.