Sent Report

See PDA Status.csv for the first report at the end of sending patients where you need to fill in a reason why a discharged patient was not sent.

The Sent Report is an MS Access report generated by the CCMDB.mdb at the end of sending patients.

You don’t need to send a copy of the Sent Report to the mother ship.

Use by data collectors

Some data collectors print these to:

• have a record of the last batch number used
• help them find a record if Pagasa asks a question about a patient
  • Template:Discussion I would still be curious if someone could explain how having this report helps answer questions from Pagasa... would Pagasa be able to answer the questions herself if she had the report? Does it help you locate patient files in medical records somehow? Ttenbergen 17:50, 2012 October 25 (EDT)

Potential Change

Change the report to:

• automatically add the batch number
  • this will mean storing the batch number in CCMDB, which would then also allow defaulting to the "next" batch number; collectors would only need to edit the number given if they are re-sending
• add a count of records sent
  • I have seen at least one collector do a manual count of records on the list
• add a statement right on the report that it does not need to be sent in to the data collection office and to confidential waste it when collectors are done with it

• thoughts? would this help you? Ttenbergen 17:50, 2012 October 25 (EDT)

To print/file or not?

Template:Discussion Some of the sites were using them as a list to keep batch numbers organized and also to know which ones to delete after sending. How does your site use this? Do you print it out or not? Collectors used to be required to print these out and then put your batch number on top and file it. Does your site still do this? How do you use them the send report?

HSC

The status report is not printed out but allows us to indicate why the patient file was not sent ie:chart in medical records as patient discharged/deceased, awaiting pathology or lab results, etc. This way Pagasa and Julie know the reason for the delay. As far as the send report goes , it allows for faster retrieval of a patient's info using our hard copies kept on file (since the e-file is deleted once sent)as opposed to pulling a chart from Medical Records.--CMarks 11:59, 24 August 2010 (CDT)

OAKS

Does not have a printer connected to the laptop. The status report was never printed when there was a printer-for the same reasons cited by Con. As for the sent report; when there was a printer a copy of the sent report was printed (one sent to Pagasa with Tiss sheets and one for records here). I now write out the list of sent records for each batch to keep on record. OAKS does not collect on paper; so the chart would have to be accessed from medical records to obtain any information.--Mlaporte 09:07, 25 August 2010 (CDT)

GRA_Med

Hi Trish,

• 1. PDA Status.csv- I have never printed this report. I do fill this out as required when there is a patient with a discharge date but I don't send the profile for whatever the reason on the report.
• 2. Sent Report- This report I take a copy of and file this in the binder per your instructions. I also use this report in finding data/ who sent the report and where I might find the information that you, Julie or Pagasa may need. I never send this report to HSc. Tara, Jan 14.10

Vic Med

• Hi Trish
• PDA Status.csv: I do complete this report by adding in the reason the chart is not complete if there is a discharge date. I do not print this report to save or send anywhere.
• Send Report: This is the report I print a copy for the binder you have given us and it is filed in the drawer. I use this report to go through my log and make sure I have completed that. And I also can quickly refer to this when Pagasa calls with a question to reflect the batch. Hope this is the information you require. Wendy Gobert R.N. Jan 14.10

CON

See #OAKS

STB

at least one collector at StB Med prints two of these and files them in separate binders. the other collector also has a binder to file these. asked how they were actually used, but did not understand the answer well enough to summarize it, so I put it into the top of this article. Ttenbergen 17:50, 2012 October 25 (EDT)

Legacy info only below here!

Legacy info only after here.

Legacy Info

Report used to list the same patients in three columns since we went to the new program. At the time there were some concerns about patients being shown in the program as sent, but not actually being sent. I removed the duplicate data today and made the text bigger instead.