Sent Report

The sent report is an MS Access report generated by the CCMDB.mdb at the end of sending patients. Don't confuse it with the PDA Status.csv which is generated at the same time and where you need to fill in a reason why a discharged patient was not sent.

Use and processing

Data collectors keep this and use it to find records for patients when Pagasa wants them to look something up. I don't understand how that process works or why this report is helpful. Could someone please add this here? If I know how this is used I might be able to make it more helpful, e.g. by adding more fields. Ttenbergen 10:49, 24 September 2009 (CDT)

You don’t need to send a copy of the Sent Report to us. Some of you were sending them in with your batch of green sheets.

To print/file or not?

Template:Discussion Some of the sites were using them as a list to keep batch numbers organized and also to know which ones to delete after sending. How does your site use this? Do you print it out or not? Collectors used to be required to print these out and then put your batch number on top and file it. Does your site still do this? How do you use them the send report?

HSC

The status report is not printed out but allows us to indicate why the patient file was not sent ie:chart in medical records as patient discharged/deceased, awaiting pathology or lab results, etc. This way Pagasa and Julie know the reason for the delay. As far as the send report goes , it allows for faster retrieval of a patient's info using our hard copies kept on file (since the e-file is deleted once sent)as opposed to pulling a chart from Medical Records.--CMarks 11:59, 24 August 2010 (CDT)

OAKS

Does not have a printer connected to the laptop. The status report was never printed when there was a printer-for the same reasons cited by Con. As for the sent report; when there was a printer a copy of the sent report was printed (one sent to Pagasa with Tiss sheets and one for records here). I now write out the list of sent records for each batch to keep on record. OAKS does not collect on paper; so the chart would have to be accessed from medical records to obtain any information.--Mlaporte 09:07, 25 August 2010 (CDT)

GRA_Med

Hi Trish,

• 1. PDA Status.csv- I have never printed this report. I do fill this out as required when there is a patient with a discharge date but I don't send the profile for whatever the reason on the report.
• 2. Sent Report- This report I take a copy of and file this in the binder per your instructions. I also use this report in finding data/ who sent the report and where I might find the information that you, Julie or Pagasa may need. I never send this report to HSc. Tara, Jan 14.10

Vic Med

• Hi Trish
• PDA Status.csv: I do complete this report by adding in the reason the chart is not complete if there is a discharge date. I do not print this report to save or send anywhere.
• Send Report: This is the report I print a copy for the binder you have given us and it is filed in the drawer. I use this report to go through my log and make sure I have completed that. And I also can quickly refer to this when Pagasa calls with a question to reflect the batch. Hope this is the information you require. Wendy Gobert R.N. Jan 14.10

CON

See #OAKS

STB

what do they do? Ttenbergen 10:35, 2012 September 6 (CDT) Template:Discussion

• I have never printed the PDA Status.csv report.I print a copy of the sent report for my binder for exactly all the reasons listed by the others above. I use it as a quick reference for who I have sent, and when I have sent them. I often have to check this several times a week. If you are going to add more fields, at the top where the form says "Sent Files for Batch______", I also write in my ward, medicine, SBGH, my initials, and the date I sent. DPageNewton 10:50, 2012 October 29 (EDT)

 I do not print out PDA Status.csv report, but I enter reason(s) for not sending file in batch in  this report. I print a copy of the Sent Report as it provides me with a quick reference as to which serial#/file was sent in which batch.ENagy 15:20, 2012 October 30 (EDT)
Legacy info only below here!

Legacy Info

Report used to list the same patients in three columns since we went to the new program. At the time there were some concerns about patients being shown in the program as sent, but not actually being sent. I removed the duplicate data today and made the text bigger instead.