Centralized data Vetting Process

• need to make sure all in Data Appending Process is addressed.

Pull down data

Before processing run Pull_down_centralized_data.vbs to do backups and move data from the regional server for local processing. This also prevents collectors from sending while data is being processed.

Make PseudoPHINs

If it is determined that a patient legitimately without PHIN (e.g. out of province) has not been encountered before, generate a PseudoPHIN:

1. open the patient from the patient list
2. click the pseudo button to the left of the PHIN field label
3. the program will look up the highest previous PseudoPHIN and enter that + 1 into the PHIN field

Check for problems

Use Centralized data front end.mdb "NDC" (New Data Check) queries and fix data as needed; if a patient shows up in one of the queries fix if possible; if question to collector is required, set Record Status field to "questioned".

1. NDC_SamePHIN_Site_Diff_chart - fix
2. NDC_Chart_9_Digit - fix
3. NDC_DiffPhin_SameLN_FN_DOB - ?
4. NDC_SamePhin_Diff_LN_FN_DOB_Sex - ?
5. NDC_SameChart_site_Diff_PHIN
6. NDC_Missing_TransferDate_wPivot
7. NDC_VAPinAcqDX_NoVAP_DateinTMPV2
   • records for which a complication 3900 exists and for which a corresponding tmp entry with item "VAP" and datevar <> null does not exist
   • uses subquery "ND_Sub_VAPinAcqDX_NoVAP_DateinTMPV2_Sub_TMPV2_Component"
8. NDC_No_VAPinAcqDX_VAP_dateinTMPV2
   • records that have a tmp entry with item "VAP" for which a l_dxs complication entry with code 3900 does not exist
   • uses query ND_sub_NoVAPinAcqDX_VAP_DateinTMPV2_sub_had_VAP_acqDX
9. NDC_CLIinAcqDX_NoCLI_DateinTMPV2
   • records for which a complication 8600 exists and for which a corresponding tmp entry with item "CLI" and datevar <> null does not exist
   • uses subquery "ND_sub_CLI_DateinTMPV2"
10. NDC_No_CLIinAcqDX_CLI_DateinTMPV2
    • records that have a tmp entry with item "CLI" for which a l_dxs complication entry with code 8600 does not exist
    • uses subquery "ND_sub_has_dx8600"

Set record as vetted

At this point all records with problems will have had the Record Status field set to "questioned" so the remaining ones that are set to "sent" are clean and can be set to "vetted". Press the "vet all sent" button. This will change all records currently set to "sent" to "vetted".

Push up data

When all processing is done, run Push_up_centralized_data.vbs to return the data to where collectors can add to it.