Centralized data Vetting Process
- need to make sure all in Data Appending Process is addressed.
Pull data
prep CFE for use
- Double click to open Centralized_data_front_end.mdb
- click Reconnect
cross-check tables
- Open Patient List
- on the Left side,
- scroll All Access Objects
- Tables
- L_Log - write down the number
- L_PHI - write down the number
- click back to top
- Queries
- L_Log_PHI - write down the number
**ALL 3 must be the same**
Make PseudoPHINs
Check For Problems
Use Centralized data front end.mdb "NDC" (New Data Check) queries and fix data as needed; if a patient shows up in one of the queries fix if possible; if question to collector is required, set Record Status field to "questioned"
Perform the Queries in this order:
- "NDC_orphans"
- should always be zero
- NDC_Chart_9_Digit
- NDC_Diff_Phin__SameLN_FN_DOB
- Home, Advanced, Advanced Filter/Sort, LastName (double click or drag & drop), Sort by ascending, Home, Toggle Filter
- NDC_SameChart_Site_Diff_Phin
- NDC_SamePhin_Diff_LN_FN_DOB_Sex
- Home, Advanced, Advanced Filter/sort, Phin (double click or drag & drop), Sort by ascending, Home, Toggle Filter
- NDC_SamePHIN_Site_Diff_chart
- NDC_CLI_AcqDX_but_NoCLI_DateinTMPV2 (see CLI Dx vs Tmp checking)
- NDC_CLI_No_AcqDX_but_CLI_DateinTMPV2 (see CLI Dx vs Tmp checking)
- NDC_CLI_unacceptable_date (see CLI Dx vs Tmp checking)
- NDC_VAP_AcqDX_but_NoVAP_DateinTMPV2 (see VAP Dx vs Tmp checking)
- NDC_VAP_No_AcqDX_but_VAP_DateinTMPV2 (see VAP Dx vs Tmp checking)
- NDC_VAP_unacceptable_date (see VAP Dx vs Tmp checking)
- NDC_unvetted
- For Queries 8-13
- we are only monitoring ICU Medicine are also included and should not be.
- look for 2014 sent and see if it has to be investigated Only patients send after Jan. 1 2014.
- Template:Discussion what is this about? Do queries need tweaks? Ttenbergen 23:20, 2014 September 29 (CDT)
- look for 2014 sent and see if it has to be investigated Only patients send after Jan. 1 2014.
- we are only monitoring ICU Medicine are also included and should not be.
- For Queries 8-13
Once every query has been performed, checked, and cleaned perform the first 7 queries once more, to make sure data is all clean and you did not forget any corrections.
- still working on this one (have not done this one yet)
- NDC_Missing_TransferDate_wPivot
- Template:Discussion what needs doing? Ttenbergen 23:20, 2014 September 29 (CDT)
- NDC_Missing_TransferDate_wPivot
Set record as vetted
At this point all records with problems will have had the Record Status field set to "questioned" so the remaining ones that are set to "sent" are clean and can be set to "vetted". Press the "vet all sent" button. This will change all records currently set to "sent" to "vetted".
When all data is cleaned, the last query is NDC_unvetted
- does that query actually do anything for us? Ttenbergen 23:07, 2014 September 29 (CDT)
On the 'RecStatus' column
Right click the first one
Sort by Z to A which will sort by Sent, Questioned, Incomplete statuses
Scroll down to the last 'sent' record, to see how many records will be vetted
- should that query just change to have only "sent"s? Ttenbergen 23:07, 2014 September 29 (CDT)
Then click the Vet All Sent button
Prompts 'are you sure'
answer Yes
prompts 'you are about to run ...'
answer Yes
prompts 'you are about to update ___ rows'
answer Yes
The number in the ___ rows, should be the same as the last 'sent' record from your scroll down
e.g. if your last 'sent' record was 25, then the prompt will say 'you are about to update 25 rows'
- has the number ever been anything different? Ttenbergen 23:07, 2014 September 29 (CDT)
- yes it has PTorres 10:55, 2014 October 1 (CDT)
- Tina will replace this process with a tally msgox that comes up when "vet all" is pressed, ok, how many will be updated, ok, PTorres 10:55, 2014 October 1 (CDT)
- NDC unvetted can then be deletedPTorres 10:55, 2014 October 1 (CDT)
Push up data
When all processing is done, run Push_up_centralized_data.vbs to return the data to where collectors can add to it.