Evergreening of data collector laptops

We aim to "evergreen" our laptops by replacing 1/4 of them every year, meaning none should usually be older than 4 years. See workstations.mdb for current laptops and PCs.

ICU/Med split

Currently some icu laptops are used by med collectors and vice versa. Since the process is now different for the two, the laptop's owners are now tracked in workstations.mdb.

p:Tina Tenbergen has a reminder task scheduled for two months before the next laptop expires to talk to Tom about replacement in a timely manner.

Leased, CC paid laptops

2 months before the lease expires, ask Tom to order a new laptop. See workstations.mdb for dates.

Randy usually orders 8 months later to avoid double-payment for new laptop not yet deployed, and old laptop not yet returned. There is a 1 month grace period after lease expiry where we can return the old laptops and not be charged double. Randy agreed to allow us to order as before if we make sure we push eHealth into meeting the 1 month grace period.

Purchased, Medicine paid laptops

Will consider these 4 year cycles and negotiate with Tom as it comes up. Ttenbergen 17:58, 2018 March 22 (CDT)

ongoing log

• Windows 10

Next action

• emailed Tom re. leased or purchased, add that to workstations.mdb
• set reminder for next updates for 2019-08 Ttenbergen 15:57, 2018 July 11 (CDT)

Oak laptop used for W10 testing

• OAK laptop, being used for Windows 10 testing - Con is working with desktop to get the "blinking" figured out Ttenbergen 15:57, 2018 July 11 (CDT)

Spring 2018 batch

• 2018-07-05 - Kendall Pries set up 3 Grace laptops
• set up 2018-06-04 - 3 for VIC (everything there)
• set up 2018-05-31 - 2 for HSC
• set up 2018-05-24 - STB - E5
• set up 2018-04-26 - STB_CCU, STB_CICU

grouped small updates

• 2018-04-17 Tom emailed Randy re 5 new laptops. Emailed Tom about the other 5. He thinks their warranty may not expire till 2019, asked details.
• 2018-04-11 email from Tom/Brian/Steve Schneider: need to wait until closer to lease expiry to get care pack for Pagasa's PC
• 2018-04-10 email from Tom, further questions about Pagasa's PC funding
• 2018-04-05 Tom is doing research day stuff right now, will follow up in a week.
• 2018-04-04
  • followed up with Tom on the 11 laptops.
  • emailed Brian Fraser to find out if the 2 STB laptops have arrived
• 2018-03-22 sent Tom the next 11 coming due this spring
• 2018-03-21 deployed new laptop to STB; got back old laptop and sent disposal email to Tom and update workstations.mdb
• 2018-03-13 Tom forwarded the email with information on the other two laptops due to be replaced
• 2018-03-08 one laptop is with HSC desktop now for Windows 10 testing. emailed Tom to see if the other one has been sent to STB.
• 2018-03-06 laptops have arrived, Raymund will take to desktop. One to be set up normally, other for Windows 10 testing.
• 2018-02-12 Tom has ordered 2. There should be 4. Emailed again to find out more.
• 2018-02-08 emailed Tom to find out when we can order.
• 2018-02-earlier Met with Tom and called Randy. Randy agreed to buy these at proper replacement time.

2018-02-28

• emailed Tom for follow up on where the two ordered laptops are, and also on what is holding up the replacement of the two expired ICU ones. Ttenbergen 16:34, 2018 February 28 (CST)

2018-02-01

• almost expired laptop HSGF216X504434S / HSC_ICUd has battery bulge; this is one that Tom would like to shift t0 4 years. Sent email to find out how he wants to proceed.
• asked for update about Randy's stuff on Jan 24, Tom had no news; fu email.

minors

• 2018-01-24: there is concern about leases not updating right; asked Tom to check up with Randy.
• 2017-10-23: Tom sent INC000002929126
• 2017-12-13: leases are not updating automatically, so emailed Tom back.
• 2017-12-01: Email from Tom with split of lease vs buy2017-11-30 emailed Tom again
• 2017-11-22: emailed Tom to figure out lease vs purchase

2017-09-21

• email to Tom to confirm that STB laptop was ordered

2017-09-06

• Email to Tom to confirm that new laptops were ordered with 4 year warranty
• email to Tom to confirm that STB laptop was ordered

2017-08-later

Two new HSC laptops were installed.

2017-07-27

• Two laptops for HSC have arrived and are with eHealth, INC000002834889. Emailed Trish to coordinate roll-out.
• Asked Tom for next replacement that is coming due mid August.

2017-05-03

Discussed with Tom to increase cycle to 4 years. He will look into getting additional warranty for laptops we have already bought. If this increases our downtime we will review.

2016-12 HSC_A4

• Ttenbergen 16:26, 2016 December 20 (CST) emailed Brian Fraser; he will be back Jan 3
  • Does that mean I get a new laptop in the new year?--CMarks 14:44, 2016 December 21 (CST)
    • With any luck :-) As far as I know the laptop has arrived but needs to be set up. I have a reminder set to follow up with Brian. Ttenbergen 17:28, 2016 December 21 (CST)
• 09:44, 2016 December 5 (CST) emailed Brian Fraser for update.
• 14:51, 2016 November 28 (CST) The laptop arrived nov 10 and is stuck in desktop
• 16:15, 2016 November 9 (CST) emailed Tom because Trish had an email about lease return of the H4 laptop
• 13:15, 2016 October 31 (CDT) Tom called, the laptop will be paid for by CC (only for Tom's record keeping).
• Tom replied that he won't order until later this week since we can't get new till lease expires. Ttenbergen 16:37, 2016 October 17 (CDT)
• emailed Brian for update Ttenbergen 10:23, 2016 October 17 (CDT)
• emailed Tom for update Ttenbergen 10:57, 2016 October 6 (CDT)

2016-08 HSC_H4 - done

• Laptop was deployed 2016-10-27
• laptop has arrived and will move over to Brian's group today or tomorrow. Ttenbergen 16:37, 2016 October 17 (CDT)
• emailed Brian for update Ttenbergen 10:23, 2016 October 17 (CDT)
• emailed Tom for update Ttenbergen 10:57, 2016 October 6 (CDT)

2016-12 laptop replacement

Con's laptop... confirmed today that warranty expires on Dec 1. Asked Tom to start order Ttenbergen 10:49, 2016 September 22 (CDT)

2016-08 HSC laptop replacement

PO180772 PO88133 INC000002437718 - closed, was just for the quote

• the new laptop arrived but was needed for dept emergency, Tom is ordering a new one. Ttenbergen 11:53, 2016 September 22 (CDT)
• asked Tom for status since there might be an issue with Con's laptop... Ttenbergen 10:49, 2016 September 22 (CDT)
• Tom got note from vendor, not available till after Sept 13, set reminder Ttenbergen 11:12, 2016 August 31 (CDT)
• FU email to Tom Ttenbergen 18:13, 2016 August 25 (CDT)
• "I'm ordering this right now Kathy will sign off next week then it goes to purchasing to sign off-Tom" Ttenbergen 16:33, 2016 August 11 (CDT)
• Tom waiting for quote for PO88133 Ttenbergen 10:15, 2016 August 11 (CDT)
• follow up email to Tom Ttenbergen 10:02, 2016 August 11 (CDT)
• emailed Tom with request to order. Ttenbergen 10:11, 2016 July 28 (CDT)