HSC Medical Records requests: Difference between revisions

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This article provides information on how to request patient charts from Medical Records at HSC. It is part of the [[HSC ICU Collection Guide]] and the [[HSC Medicine Collection Guide]].  
This article provides information on how to request patient charts from Medical Records at HSC. It is part of the [[HSC General Collection Guide]].  


== Requesting charts ==
* Email Lorna Sasley or take a print out of the medical record request to her inbox at her desk in medical records. Use the [[MR Organizer form]] and the [[MR List]] to generate this list in CCMDB.  Charts marked MR* have not been requested, MR signifies that these charts have been requested and there should be a corresponding printed list to go with them.
* Charts have to be assembled before being pulled, and depending on the backlog in MR, can take a few weeks before being available.
* if charts are from iron mountain, they will take 2 days.


== ICU ==
*For chart review collectors may use the Research and Analysis room (where we normally collect), or if space is too limited for social distancing, there is also another area with separate cubicles that can be utilized. Inquire at the front desk for details.
Fax number 75002
Lorna is in charge of Audit 59.The audit limit is 20 charts shared between HSC medicine data collectors and ICU data collectors.


Lorna reminded us that when referring to Medical records for chart pulls:  Refer to AUDIT 59.(July 16,2013)  Thank you.  That is their system.
== Chart locations ==
=== Shelf 59 ===
* used by HSC ICU data collectors
* limit of 25 charts at any given time in this slot
**this is specific to HSC as space is extremely limited!


== Medicine ==
=== Shelf 780 ===
*requests are written then may be faxed to Lorna at 75002 or a print out of the MR list can be hand delivered to Lorna and placed in her incoming mailbox.
* used by HSC medicine data collectors, split between H4 and H6 laptops
*charts requested before 1400 hrs will be pulled by MR staff overnight and should be available the next day as a general rule of thumb.
* limit of 25 charts at any given time in this slot
*there is a limit of 20-25 spaces for Study 780 and Medicine Data Collectors should negiate use of this space if above quota.
* Medicine Data Collectors should negotiate use of this space with each other, especially if one collector has many charts in medical records.
*ICU  Audit 59 has approx. 20 spaces available
 
=== Shelf 1007 ===
* used by HSC medicine data collectors, split between H3 and H5 laptops
* limit of 25 charts at any given time in this slot
*Medicine Data Collectors should negotiate use of this space with each other, especially if one collector has many charts in medical records.
 
=== [[Saluvision]] ===
When a death chart is requested and it has been loaded to Saluvision, a green ticket will be placed in the red sleeve jacket on the audit shelf.
See [[Saluvision]] for more info.
 
== Related articles ==
{{Related Articles}}


**Medicine uses Study 780 and ICU continues to use Audit 59


[[Category:Health Sciences Center Office]]
[[Category:Health Sciences Center Office]]
[[Category:Site Specific Collection Guide]]
[[Category:Site Specific Collection Guide]]
[[Category:Medical Records Requests]]

Latest revision as of 16:32, 24 April 2024

This article provides information on how to request patient charts from Medical Records at HSC. It is part of the HSC General Collection Guide.

Requesting charts

  • Email Lorna Sasley or take a print out of the medical record request to her inbox at her desk in medical records. Use the MR Organizer form and the MR List to generate this list in CCMDB. Charts marked MR* have not been requested, MR signifies that these charts have been requested and there should be a corresponding printed list to go with them.
  • Charts have to be assembled before being pulled, and depending on the backlog in MR, can take a few weeks before being available.
  • if charts are from iron mountain, they will take 2 days.
  • For chart review collectors may use the Research and Analysis room (where we normally collect), or if space is too limited for social distancing, there is also another area with separate cubicles that can be utilized. Inquire at the front desk for details.

Chart locations

Shelf 59

  • used by HSC ICU data collectors
  • limit of 25 charts at any given time in this slot
    • this is specific to HSC as space is extremely limited!

Shelf 780

  • used by HSC medicine data collectors, split between H4 and H6 laptops
  • limit of 25 charts at any given time in this slot
  • Medicine Data Collectors should negotiate use of this space with each other, especially if one collector has many charts in medical records.

Shelf 1007

  • used by HSC medicine data collectors, split between H3 and H5 laptops
  • limit of 25 charts at any given time in this slot
  • Medicine Data Collectors should negotiate use of this space with each other, especially if one collector has many charts in medical records.

Saluvision

When a death chart is requested and it has been loaded to Saluvision, a green ticket will be placed in the red sleeve jacket on the audit shelf. See Saluvision for more info.

Related articles

Related articles:
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