Public Folder

The Critical Care and Medicine Database has an Outlook Public Folder. It can be found at:

• Public Folders -> All Public Folders -> Critical Care and Medicine Database

If you can't see any of the content there you likely don't have permission to it.

The folder is used for the Distribution of Annual and Quarterly Reports.

Step in adding document to the Public Folder

• Just drag and drop.

• then, send an email with the following content:

The new ___ report is ready. It is available in our Critical Care and Medicine Database public folder, under: 
Public Folders -> All Public Folders -> Critical Care and Medicine Database

If you have not used public folders before then to make public folders visible in Outlook, click the "Folder List" button in the bottom left corner in outlook. This will add the "Public Folders" element to your content tree in the top left corner.

Please let us know if you run into  any problems accessing the content.

First time access

To make public folders visible in Outlook, click the "Folder List" button in the bottom left corner in outlook. This will add the "Public Folders" element to your content tree in the top left corner.

General Info

Permissions / Folder nesting

Garry suggests strongly that we not nest folders more than 1 layer deep, because if we do then Permissions become messy to manage.

Size Restrictions

• sizes for individual files are restricted to 10MB
• size for full folder is restricted to 2TB

Start Date

• March 22, 2018

Contact

• content: your usual contact for the content you are looking at, e.g. the statistician for reports
• access: email Pagasa Torres
• set up and configuration: eHealth Service desk in General, but Garry Preachuck is who helped us get this set up.

Background

The Critical Care and Medicine Database needs a way to distribute its reports to the different groups of people that should have access to them. Each report has a different group of recipients. The roles that should receive the reports remain relatively stable, but the actual people change frequently. File shares are not adequate because of their cumbersome eHealth access rights process - we have to ask for someone to change the rights, and they are not easily reviewed by us.

A Public folder allows us to manage permissions ourselves.

Related Articles

Related articles:

Distribution of Annual and Quarterly Reports ‎ (← links) Category:Public Folder ‎ (← links)