Data collection log form: Difference between revisions

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These forms "live" for a time being, in a [[data collector's binder]].

*Currently there is inconsistent practice with the data collection log forms. Sites fax a copy of form to [[Data Processor]] ~~when all patient information is complete~~ on ~~the~~ form~~. Some staff use various color markers and~~ when ~~forms~~ are ~~faxed~~, ~~information in row is not visible. Some staff send the orginal forms in once all discharged for the month are completed and they do not store any copies or original in their office~~, ~~others staff keep original in office. If [[Data Processor]] calls with questions related~~ to ~~a variety of errors, collectors~~ can ~~look up patient~~. The [[Data Processor]] files this information in binders by year, site/unit in main office.

The [[Data Processor]] uses info on this form when they are unit, admit from, discharge to and date error she can cross check on log. The [[Data Processor]] files this information in binders by year, site/unit in main office.

The Data collection log form is not the same as a [[Ward admission log forms]].

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Staff are not supposed to use their own version of the Data Collection Logs nor should they be making photocopies of this form. It cost more to photocopy than to get a batch done in the printshop. We currently have a number of versions of the data collection log forms that staff are using. If you are one of those units that are using a version other than one shown in link above, please contact the [[Data Processor]] and she will order them from printshop. -Trish Ostryzniuk 14:59, 2012 October 24 (CDT)

==What to do with completed Data Collection log forms- August 29.13==

Stop faxing copies of collection log to main office. Only send in the original form to main office once it is completed meaning all discharges for that month is complete on the form. No need to keep copies or original in office.[[User:PTorres|PTorres]] 16:03, 2013 August 29 (CDT)

Trish, you have this labelled as a potential change. Are you hoping for any action from me? Ttenbergen 23:57, 2012 October 30 (EDT)

*It seems that after surveying staff, we cannot drop the Paper Data collection Log form, not yet anyways. Staff use it to help organize their work and cannot seem to just be able to use the laptop [[Patient List]]. The staff are keeping these form incase Pagasa calls them. ~~Our current practice is to FAX a copy to office and when last person for that month is discharge, send original file.~~

*It seems that after surveying staff, we cannot drop the Paper Data collection Log form, not yet anyways. Staff use it to help organize their work and cannot seem to just be able to use the laptop [[Patient List]]. The staff are keeping these form incase Pagasa calls them.

We would like to stop having them faxed ~~or mailed~~ to main office. ~~If Pagasa does have any questions, she email sites with what is needed so they must audit.--[[User:TOstryzniuk|Trish Ostryzniuk]] 15:42, 2012 October 31 (EDT)~~

We would like to stop having them faxed to main office.

== Data Collector Use ==

@@ Line 5: / Line 5: @@
 These forms "live" for a time being, in a [[data collector's binder]].
-*Currently there is inconsistent practice with the data collection log forms.  Sites fax a copy of form to [[Data Processor]] when all patient information is complete on the form. Some staff use various color markers and when forms are faxed, information in row is not visible.   Some staff send the orginal forms in once all discharged for the month are completed and they do not store any copies or original in their office, others staff keep original in office.  If [[Data Processor]] calls with questions related to a variety of errors, collectors can look up patient. The [[Data Processor]] files this information in binders by year, site/unit in main office.
+The [[Data Processor]] uses info on this form when they are unit, admit from, discharge to and date error she can cross check on log.   The [[Data Processor]] files this information in binders by year, site/unit in main office.
 The Data collection log form is not the same as a [[Ward admission log forms]].
@@ Line 18: / Line 18: @@
 Staff are not supposed to use their own version of the Data Collection Logs nor should they be making photocopies of this form. It cost more to photocopy than to get a batch done in the printshop. We currently have a number of versions of the data collection log forms that staff are using. If you are one of those units that are using a version other than one shown in link above, please contact the [[Data Processor]] and she will order them from printshop. -Trish Ostryzniuk 14:59, 2012 October 24 (CDT)
+==What to do with completed Data Collection log forms- August 29.13==
+Stop faxing copies of collection log to main office.  Only send in the original form to main office once it is completed meaning all discharges for that month is complete on the form.  No need to keep copies or original in office.[[User:PTorres|PTorres]] 16:03, 2013 August 29 (CDT)
 {{Potential Change}}{{discussion}}
 Trish, you have this labelled as a potential change. Are you hoping for any action from me? Ttenbergen 23:57, 2012 October 30 (EDT)
-*It seems that after surveying staff, we cannot drop the Paper Data collection Log form, not yet anyways.  Staff use it to help organize their work and cannot seem to just be able to use the laptop [[Patient List]].  The staff are keeping these form incase Pagasa calls them.  Our current practice is to FAX a copy to office and when last person for that month is discharge, send original file.
+*It seems that after surveying staff, we cannot drop the Paper Data collection Log form, not yet anyways.  Staff use it to help organize their work and cannot seem to just be able to use the laptop [[Patient List]].  The staff are keeping these form incase Pagasa calls them.
-We would like to stop having them faxed or mailed to main office.  If Pagasa does have any questions, she email sites with what is needed so they must audit.--[[User:TOstryzniuk|Trish Ostryzniuk]] 15:42, 2012 October 31 (EDT)
+We would like to stop having them faxed to main office.
 == Data Collector Use ==