Data Processor

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p:Pagasa Torres is the data processor for the Critical Care and Medicine Database.

The data processor is the main user of the Data Processor PC.

Her tasks include

Questions for Pagasa

20

 QuestionModification date"Modification date" is a predefined property that corresponds to the date of the last modification of a subject and is provided by Semantic MediaWiki.
Cleaning up a failed send 10 April 2019 15:04:37
TISS28 Form Scanning
  • If a frozen version is kept available during TISS scanning anyways then there is no reason to not do these checks in CFE, is there? Or rather, collectors sending would not be the reason. Pagasa, let's talk about this. Maybe we can make this more convenient for you. Or write down the actual reason why it can't be done. Ttenbergen 00:34, 2017 November 12 (CST)
    • Discussed this with Pagasa. It would mean doing scanning during send time, and likely doing all fixes during pull time, so all checks could actually be done form CFE. Discussed also w Pagasaa that we would delete the error checks from TISS so there is no duplicates getting out of sync.
      • Do we want to make this change then, Pagasa? You would be the only one who would be affected, so mostly up to you. Maybe confirm with Trish.


_dev_TISS

  • Put the queries in a drop down list or accessible through a button in TISS.mdb, similar to way queries are set up in CFE. Trish Ostryzniuk 11:21, 2019 February 7 (CST)
4 October 2019 20:38:33
Processing errors in patient data
  • It is not really clear what the steps are for Link suspect negative transit time query in regards to checking and correcting between EPR and Centralized Data. --Srusnak 17:32, 2017 January 5 (CST)

  • _dev_CFE

    Automate the populating of notes so button just does it. 
    
    • raise an input box for a summary, if gets content put data and content into Notes, else put nothing.
    4 July 2019 21:38:21
    Query NDC CLI vs DX but no TISS17 CentralLine
  • It said here that this should be retired, but this is still relevant, no? We stopped tmp, but the dc and the TISS entry still exist... Do you still run this tests?
  • 4 October 2019 19:26:00
    PL missing L Tables contentHave there been more since?
    • Pagasa, could you please log here when this query lists errors, and what was found to be the problem (ie whether there was data in CCMDB.accdb that didn't make it, or no data in first place.


    dev_CFE

    Confirm this only deals with complete records
    30 October 2019 21:40:19
    Query check CCI must have entry
    • Patients without CCI entries are slipping through and found by PL missing L Tables content , must fix PTorres 09:42, 2019 February 7 (CST)
      • I seem to remember discussing this with Pagasa. There was a misconception that a "no CCIs" had to be present in both component and picklist, but that is not true: it only needs to be in the Picklist. Is this still a problem? If so, please tell me an example when one comes up.
    27 October 2019 19:59:33
    Link suspect mismatch to ours incomplete query
    • There is a query Link suspect mismatch to ours incomplete2 (with a 2 at the end) in CFE. What is the story, and which one do you actually use?
    31 October 2018 23:36:26
    Changing D IDs
    • Which program do you do this in? This may actually need to be different instructions for different scenarios.


    • what queries would get you to change a D_ID? We would want to cross-link them so they point to these instructions, and so these instructions can list them as cause.


    • what queries would get you to change a D_ID for medicine? We would want to cross-link them so they point to these instructions, and so these instructions can list them as cause.

    How about L TISS Form table, L TISS Item table and L Labs DSM table? Are there others I am not thinking about ? Ttenbergen 22:20, 2019 February 6 (CST)
    7 February 2019 05:35:20
    PL Chart 9 Digit
    • Function Validate Chart should capture all of these in CCMDB.accdb. Emailed Pagasa to find out if she ever actually finds any in here. If she does we need to fix Function Validate Chart, if she doesn't she could stop running this check.
    • Got this 9 digit chart error today. PTorres 11:37, 2019 August 22 (CDT)
      • Sorry, just saw this; was it a true error, and if so, what was the Chart number that was causing it? Probably too late to figure out for this particular instance, but if it happens again, that info would be helpful. I just confirmed again that CCMDB.accdb should trap this error, so we would need to find out if there is something collectors do differently to let this through.
    22 September 2019 16:45:27
    Crash TISS MDB 24 September 2019 20:33:20
    StatusReport.bat
    • have we got rid of all these old files? IF so we can delete these articles, but if they are still around we might want to keep them... I think we should just get rid of the files, though. Ttenbergen 22:42, 2017 June 7 (CDT)
      • confirmed that X:\PAGASA\STATUS_REPORT still exists; can we clean that up?
    7 November 2019 21:36:21
    Encounter processing
    • says inactive, but do you actually do this? Is there anything else to it? Do we have, and do you run any multi-encounter checks yet? I guess a lot of the PLs kind of are those...
    7 February 2019 05:38:55
    Scheduled TasksDo we still schedule Backup Checker?10 March 2019 04:43:46
    TISS28 backup and start.vbsDo you still use this? It is not linked, so as part of what process?24 September 2019 20:33:32
    Fixing a D ID in TISS28.accdbPagasa will test the quicker way, and if satisfied, will clean out the two old methods.24 September 2019 20:33:25
    Data Integrity Checks/review listPagasa, regarding the meeting with Trish, Julie and Allan to decide which checks to continue to do when, please
    • expand this list to 50
    • click the “edit w f” link at the start of the line to open any that need change right in a form to use dropdowns to update them
    • confirm that all queries correctly list
      • whether you check them always or only complete (timing field)
      • whether they use L_Problem
      • whether there is a backlog (I just added that field, it defaults to "yes" so change to no if caught up)
    20 June 2019 22:37:55
    Pre-linking checksnot working right now due to PL_SamePHIN_Site_Diff_chart size limit
    This automatic list includes an PL missing L Tables content - where does it fit in into the order in which you run these above? It is likely a very first thing, right?
    20 March 2019 21:48:48
    Linking in centralized data front end.mdbWhy are these not the same as below? What are we doing now? Do these need to be done in a specific order?30 January 2019 19:26:22
    Procedure when there are differences between L Log and L PHIWhy, what does that tell you? The only way I can imagine this would happen is if the record was deleted in centralized L_Log. In that case, if you are lucky and there is still a ccmdb_data with the completed/sent record, you can follow the Re-sending data process. If not, find it in a previous version of Centralized data.mdb, print or write down all data for the record, and manually re-enter it in a CCMDB.accdb and follow the Re-sending data process. Or what do you do? Ttenbergen 21:38, 2019 February 6 (CST)22 September 2019 16:45:24
    Query NDC Bad Postal CodeYou mentioned that you occasionally got patients with letters rather than numbers; if that happens again, pls let me know.18 September 2019 20:56:18

    Questions in category:Data processing

    Swiss Army Knife.svg

    leave these for now, Tina will go over these and take those that are not really data processing out of the category before we try to address the rest.

    • SMW


    • Cargo


    • Categories
     QuestionModification date"Modification date" is a predefined property that corresponds to the date of the last modification of a subject and is provided by Semantic MediaWiki.
    Panelling or Discharge PlanningThat link no longer goes anywhere, the heading is not on that page. Can the reference be deleted from here, or do we need to review? And, how will this affect the use of the Category:Awaiting/delayed transfer codes? Ttenbergen 14:51, 2018 September 6 (CDT)
    28 November 2018 04:53:25
    Check pre acute consistentwhat exactly do we want to check for? Please also have a look at the stuff below that doesn't specifically have your name. This requested check ties into a bunch of things and if we want the check we need to be sure that instructions stay consistent and lose ends are tied up.
    There was a previous attempt to address some of this in Care levels in the community; this page and it need to be consistent, and consistently linked from the relevant field definitions. If we can get it short enough we might make a template to apply the instructions to each of the field pages.
    There was talk about comparing Postal Codes to known PCH Postal Codes. Since these might Include other buildings at the same site that are not PCHs, this check can at best be a soft check. Please add the list of these postal codes here.
    • from a data perspective, what do you mean by "admitted directly"? If I were to build a check, where would I find that? OR maybe I don't need to know, but then I need to have a definition of what combination of data would be an error.

    Integrity check


    • ... unless they are discharged somewhere else entirely, like another ward. So what do we really mean with this? That they can't come from one PCH and go to another or maybe "home" after all?
      • I realize this maybe hard to do. what I mean here is that if one is already a PCH resident, when leaving the hospital, the dispo location must be a PCH location too. or is a patient is already in CHF, the destination when leaving the hospital must either be a CHF or another PCH.


    • The listed postal codes are correlated to the items ‘PCH’ and ‘Chronic Health facility’ of the Pre-Acute Living Situation. Since the data collectors are collecting the postal code from the patient’s address, will it be possible to automatically fill up the Pre-Acute Living Situation as PCH or Chronic Health facility if the PCH postal codes are entered or ‘other ways’ to link the two fields and make them consistent. Info about PCH is now getting more attention/request. Tina, Will this be hard to do? Any suggestions?
      • I have changed my mind to add the PCH postal code to the Postal_Code_Master due to the possible effect on its size (when adding a new column containing text where most of the records will only be blanks). It is better to have it in separate table since this pertains to Winnipeg area only. I have added the exact address of these PCH facilities - link to table in email sent on Jan 12.18 at 1224 hrs from p:Julie Mojica
        • Is any change to CFE still required then? If not, please remove this discussion and heading. Ttenbergen 15:47, 2019 July 4 (CDT)

    How does Chronic Health Facility fit into this? Or Imprisonment/incarceration and other info in Prison / Jail / Correctional Institution?
    22 September 2019 16:44:32
    Query TISS Errors ETT consistent
    • A patient might arrive intubated, so there would be no intubation. Does this check really make sense? Ttenbergen 23:23, 2019 March 25 (CDT)
      • I have revised the conditions, pls check if they now make sense.--JMojica 16:38, 2019 July 9 (CDT)
    18 July 2019 18:00:55
    Cleaning up a failed send 10 April 2019 15:04:37
    TISS28 Form Scanning
    • If a frozen version is kept available during TISS scanning anyways then there is no reason to not do these checks in CFE, is there? Or rather, collectors sending would not be the reason. Pagasa, let's talk about this. Maybe we can make this more convenient for you. Or write down the actual reason why it can't be done. Ttenbergen 00:34, 2017 November 12 (CST)
      • Discussed this with Pagasa. It would mean doing scanning during send time, and likely doing all fixes during pull time, so all checks could actually be done form CFE. Discussed also w Pagasaa that we would delete the error checks from TISS so there is no duplicates getting out of sync.
        • Do we want to make this change then, Pagasa? You would be the only one who would be affected, so mostly up to you. Maybe confirm with Trish.


    _dev_TISS

    • Put the queries in a drop down list or accessible through a button in TISS.mdb, similar to way queries are set up in CFE. Trish Ostryzniuk 11:21, 2019 February 7 (CST)
    4 October 2019 20:38:33
    Processing errors in patient data
  • It is not really clear what the steps are for Link suspect negative transit time query in regards to checking and correcting between EPR and Centralized Data. --Srusnak 17:32, 2017 January 5 (CST)

  • _dev_CFE

    Automate the populating of notes so button just does it. 
    
    • raise an input box for a summary, if gets content put data and content into Notes, else put nothing.
    4 July 2019 21:38:21
    Manitoba Health Crosschecking Background
  • Need to know how this arrives to set up processing. Where will this data live? Ttenbergen 16:11, 2014 August 25 (CDT)
    • Actually, I think you have not been getting those for ages, right? We would just need to update that. We may or may not blow away this page, depending on whether we think we will ever get this again.
  • 7 November 2019 22:55:54
    Link suspect mismatch to ours incomplete query
    • There is a query Link suspect mismatch to ours incomplete2 (with a 2 at the end) in CFE. What is the story, and which one do you actually use?
    31 October 2018 23:36:26
    Care levels in the community
    • There usually isn't much info in the charts about the "type" of group home or level of care provided there, so in those cases we have been coding "other - known but not listed". Please clarify --Jvelasco 13:47, 2019 September 4 (CDT)
      • Julie, how do we use this, and how should this be coded in unclear cases? If you are not sure about the answer either, could you bring it to Task?
    3 October 2019 03:38:51
    Query s tmp Borrow sensible DtTm vs no borrow
    • This cross check does not seem to require a check box to send completed chart ** confirmed, check is disabled in VBA with comment "2019-01-24 disabled for now because too many errors". I think we were concerned at the time because of high workload and fresh ICD10/CCI and didn't want to analyze and fix then. We will need to review what this should be to get an acceptable number of errors only.
    24 September 2019 19:11:39
    Query s tmp Bording Loc sensible DtTm vs no borrow
    • This cross check had been disabled for Borrow Arrive because there were many errors: check was disabled in VBA with comment "2019-01-24 disabled for now because too many errors". I think we were concerned at the time because of high workload and fresh ICD10/CCI and didn't want to analyze and fix then. We will need to review what this should be to get an acceptable number of errors only.
      • Are we ready to have a cross check for this that requires either
        • no borrow and a checkbox and no time
        • at least one borrow location and a time
    25 September 2019 22:25:25
    Copy here only centralized data.vbs
    • What does it mean work as a set? Does this mean if one change (like the path in the "copy to here only centralized data.vbs" then push/pull script also needs to have changes? Pagasa does not seem to have any issue with the push or pull script.--Trish Ostryzniuk 11:44, 2019 July 15 (CDT)
      • Yes, when one of the three is changed, e.g. for a path, the others should need to be changed as well. Why would Pagasa be having issues with the scripts? If this is about the changes to the scanning folder, that is not part of push pull so would not expect any problems. Ttenbergen 12:47, 2019 July 18 (CDT)
    24 September 2019 20:16:06
    Changing D IDs
    • Which program do you do this in? This may actually need to be different instructions for different scenarios.


    • what queries would get you to change a D_ID? We would want to cross-link them so they point to these instructions, and so these instructions can list them as cause.


    • what queries would get you to change a D_ID for medicine? We would want to cross-link them so they point to these instructions, and so these instructions can list them as cause.

    How about L TISS Form table, L TISS Item table and L Labs DSM table? Are there others I am not thinking about ? Ttenbergen 22:20, 2019 February 6 (CST)
    7 February 2019 05:35:20
    Boarding LocAny Medicine special cases we can think of?
    Which if any of Project_Borrow_arrive#Data_Integrity_Checks_.28SMW.29 will need to be moved over to this instead?

    How will we phase out Project Borrow arrive and the Off ward field? There will be patients who straddle the boundary. Also, Tina will need to know when the last applicable patients with Project Borrow arrive have been discharged so the entries can be inactivated in tmp. Booked review meeting with Julie and Trish for Nov 6.
    30 October 2019 16:06:16
    PL Chart 9 Digit
    • Function Validate Chart should capture all of these in CCMDB.accdb. Emailed Pagasa to find out if she ever actually finds any in here. If she does we need to fix Function Validate Chart, if she doesn't she could stop running this check.
    • Got this 9 digit chart error today. PTorres 11:37, 2019 August 22 (CDT)
      • Sorry, just saw this; was it a true error, and if so, what was the Chart number that was causing it? Probably too late to figure out for this particular instance, but if it happens again, that info would be helpful. I just confirmed again that CCMDB.accdb should trap this error, so we would need to find out if there is something collectors do differently to let this through.
    22 September 2019 16:45:27
    StatusReport.bat
    • have we got rid of all these old files? IF so we can delete these articles, but if they are still around we might want to keep them... I think we should just get rid of the files, though. Ttenbergen 22:42, 2017 June 7 (CDT)
      • confirmed that X:\PAGASA\STATUS_REPORT still exists; can we clean that up?
    7 November 2019 21:36:21
    Bed Census Data Processing Instructions
    • is this the current process, or is Bed_census.mdb? I think the process is better off here than in the .mdb article.


    • probably incomplete... Ttenbergen 18:17, 2016 April 14 (CDT) emailed Trish/PAgasa Ttenbergen 16:46, 2018 October 30 (CDT)
    9 November 2018 01:05:32
    Encounter processing
    • says inactive, but do you actually do this? Is there anything else to it? Do we have, and do you run any multi-encounter checks yet? I guess a lot of the PLs kind of are those...
    7 February 2019 05:38:55
    TISS Form (TISS28)
    • since we no longer keep these, do we need them hole punched? Ttenbergen 11:37, 2017 December 12 (CST)
      • It may well be cheaper to not have these punched, can we stop the holes?
    • I keep some blank tiss forms in my binder for when one has not been completed and I am on the wards or in Medical records. Also, in the unit the ward clerks store the completed tiss sheets in a binder for our pick up. It is better if we have the holes punched. --LKolesar 06:58, 2019 November 8 (CST)
    • We carry stacks of TISS forms in our binders all over the hospital in the hunt for charts. All ICU units at HSC keep them in binders for us to pick up. Definitely need them hole punched. --Jvelasco 08:18, 2019 November 8 (CST)
    11 November 2019 06:08:48
    Completeness of TISS records
    • we will track the TISS outstanding status in the L_PHI.notes field
    • that field will be made available in CFE underneath notes field
    • email button will be changed to store in L_PHI.notes
    • Pagasa will clear notes field when done
    • update definition for "vetted" to reflect it does not include TISS
    • move all TISS queries into CFE
    4 June 2019 17:36:28
    Project ABO TEE
    • If there is no TEE done pre-CPB (cardiopulmonary bypass), then can you use a pre-op standard Echo-cardiogram for this?--LKolesar 13:19, 2015 September 16 (CDT)
      • Could you ask the cardiologists who wanted this data this question? Ttenbergen 22:28, 2019 March 9 (CST)
    10 March 2019 04:28:49
    IICU consult
    • an email was sent today to Bojan P. & Jodi WT. asking how long they need us to continue this project. It was suppose to be a temp project. -Trish Ostryzniuk 15:19, 2019 October 29
    • no reply to date Trish Ostryzniuk 14:37, 2019 November 5 (CST)
    5 November 2019 20:37:13
    List of diagnoses affecting Overstay Project (pre-ICD10)
    • in reconciling these, a lot are based on Charlson Comorbidities in ICD10 codes, so whatever we use there should be consistent with here.
      • Allan was OK with these at list meet today Ttenbergen 14:58, 2019 February 25 (CST)
    25 February 2019 20:58:13
    Transfer Delay1q
    • This says it's only for survivors. Is that actually right, to exclude deceased pt? They were still delayed while alive so still "wasted" bed time. Excluding them may be inconsistent with our definition of Transfer Ready as the first time they are ready.
    3 October 2019 15:22:15
    TISS28 backup and start.vbsDo you still use this? It is not linked, so as part of what process?24 September 2019 20:33:32
    Query NDC VAP no TISSFYI Maybe
  • Pneumonia,_ventilator-associated_(VAP)#VAPs_on_medicine_wards mentions to use the same rules as for other Acquired Diagnoses, ie the dx is acquired where it first manifests, so this check or rule no longer makes sense. If you are OK with this, please take this note out, else pls comment here.
  • 19 June 2019 18:31:08
    Reconnect CFE and initial error checksre-name these so not PL any more
    Fix why it gives this error as part of fixing DSM process.
    Tina will fix Query check CCI must have entry so those are caught going forward.
    7 February 2019 16:00:02
    Query NDC CLI AcqDX but NoCLI DateinTMPV2ICD/CCI Please removePTorres 11:48, 2019 July 24 (CDT)18 September 2019 20:58:14
    Query NDC CLI No AcqDX but CLI DateinTMPV2ICD/CCI Please removePTorres 11:49, 2019 July 24 (CDT)18 September 2019 20:58:21
    QA Septic ShockIf we ever pick this back up we need to answer: Is "Every entry for project QA Septic must have either a date or a time." a request for a cross check? or does that check exist already?16 September 2019 19:43:49
    Critical Care Vital Signs MonitoringIt says that CCVSM is in Quarterly report. If CCVSM is no longer, is it still in quarterly?21 January 2019 18:46:58
    Fixing a D ID in TISS28.accdbPagasa will test the quicker way, and if satisfied, will clean out the two old methods.24 September 2019 20:33:25
    Pre-linking checksnot working right now due to PL_SamePHIN_Site_Diff_chart size limit
    This automatic list includes an PL missing L Tables content - where does it fit in into the order in which you run these above? It is likely a very first thing, right?
    20 March 2019 21:48:48
    Validation against Patient Registry DataThis page was started long ago to keep track of our attempt to get access to the registry. I think it would be good to re-convene on it so we have a central point where past efforts and current efforts can be tracked. That would also make it easier to take it to task or steering and have consistent info. Do you have a log of this somewhere? We can rename it if you want.3 January 2019 21:26:12
    Linking in centralized data front end.mdbWhy are these not the same as below? What are we doing now? Do these need to be done in a specific order?30 January 2019 19:26:22
    Procedure when there are differences between L Log and L PHIWhy, what does that tell you? The only way I can imagine this would happen is if the record was deleted in centralized L_Log. In that case, if you are lucky and there is still a ccmdb_data with the completed/sent record, you can follow the Re-sending data process. If not, find it in a previous version of Centralized data.mdb, print or write down all data for the record, and manually re-enter it in a CCMDB.accdb and follow the Re-sending data process. Or what do you do? Ttenbergen 21:38, 2019 February 6 (CST)22 September 2019 16:45:24
    Query NDC Bad Postal CodeYou mentioned that you occasionally got patients with letters rather than numbers; if that happens again, pls let me know.18 September 2019 20:56:18
    Query TISS Errors missing dayswhich report/s are these actually included in?
    _Dev_TISS28 change to wait till complete
    4 October 2019 19:40:11
    PL 2Phin Fake or Blank_dev_CFE As per meeting with Allan, Julie and Pagasa: (1) only if complete AND (2) only do links in incomplete if have PHIN.4 October 2019 16:17:49
    Query NDC zCRRT TISS no tmp_dev_CFE - remove this and *old4 October 2019 19:32:37
    Query NDC zCRRT tmp no TISS_dev_CFE - remove this and *old4 October 2019 19:33:02
    PL SamePHIN Site Diff chart_dev_CFE 1 this query has reached the 2GB limit, must see if I can lean it out or otherwise reduce the size4 July 2019 21:14:10
    Project Borrow arrivedid they ever get back to us? no response from HSC SICU --JMojica 10:14, 2019 May 6 (CDT)27 August 2019 00:46:57
    Data Processorleave these for now, Tina will go over these and take those that are not really data processing out of the category before we try to address the rest.26 March 2019 03:16:37
    H1N1seems odd that we would have done a flu study only for 1 month in a summer...3 January 2019 05:14:23
    Adding a CCI or ICD10 entry in CFEwe need a better solution, I need to make that ID field populate automatically.10 April 2019 16:01:51
    QA Infection VAPwill we still need to collect this in ICD10, since I think all the data now lives in the dx codes as well. I am holding off on implementing Query s tmp QAInf tmp no dx until resolved. same reply as in QA CLI. --JMojica 12:04, 2018 December 27 (CST)28 May 2019 19:32:55
    Questioning data back to collectorsz
    • Possible future scenario: The data processor puts the concern into the Notes field and sets the RecordStatus field to "questioned". Next time the collector sends, the record is returned to the laptop by a series of queries. The collector updates the record, sets it to "complete" and sends it in with the next round of sends, at which time it will be processed like any other record.

    This process is more automated and would need to be validated before we could implement. It would be the least work for all involved, though, I think.

    We keep discussing this, talked about it again today. Ttenbergen 17:44, 2016 December 1 (CST)
    10 March 2019 04:32:26

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