Batch sent number

Legacy only: Batch Numbers will no longer be used as of 2014-Jul-31

Will be replaced with auto sent date/time stamp instead.

---

The batch number identifies a group of patients sent by a data collector at the same time, usually weekly.

When collectors send in their TISS forms and diagnostic green sheets each week they include the "batch sent" number. They keep a record of the batch sent, who sent it and on what date (usually on the Sent Report).

Use of the batch number

Data collection

• both paper forms and electronic files are sent in with a batch send number
• most collectors keep copies of each week's Sent Report, which gives last week's batch number

Data Processing

• among other things, the batch number is used during Data Appending Process
• tracking and finding files quickly
• faster Tiss Form Scanning (less organizing of forms)
• quick filing - no reorganizing

Data Analysis

• Are batch numbers stored in MedTMS/TMSX or used once import is complete? Ttenbergen 12:16, 2012 September 6 (CDT)

Special Case - batch number reset for new year

• the first sending day in the new year the data collectors revert the batch sent number to 1.

Related Articles

• see Identification Numbers for numbers identifying patients etc.