Minimal Data Set: Difference between revisions
Ttenbergen (talk | contribs) |
Ttenbergen (talk | contribs) (→Other data that is required early: please enter discharge info as soon as possible once available, not just when ready to send.) |
||
Line 13: | Line 13: | ||
=== Other data that is required early === | === Other data that is required early === | ||
Data for patients that have not yet been sent is still used for reporting and in the [[Transfer Tracker.mdb]], so please add it as soon as it becomes available. During every shift, please review | Data for patients that have not yet been sent is still used for reporting and in the [[Transfer Tracker.mdb]], so please add it '''as soon as it becomes available'''. During every shift, please review and try to ensure that the following data is as complete as possible, '''even for unsent patients''': | ||
* [[Admit,_Transfer_and_Discharge_date_and_time#Admit_Date_and_Time|admit '''time''']] | * [[Admit,_Transfer_and_Discharge_date_and_time#Admit_Date_and_Time|admit '''time''']] | ||
* [[Admit,_Transfer_and_Discharge_date_and_time#Discharge_Date_and_Time|discharge date and time]] ( this date is important for occupancy report which includes reporting the number of outstanding incomplete files.) | * [[Admit,_Transfer_and_Discharge_date_and_time#Discharge_Date_and_Time|discharge date and time]] | ||
**(this date is important for occupancy report which includes reporting the number of outstanding incomplete files.) | |||
* [[Survive / Expired]] | |||
* [[PHIN field|PHIN]] | * [[PHIN field|PHIN]] | ||
* [[Date of Birth| Date of Birth (DOB)]] | * [[Date of Birth| Date of Birth (DOB)]] |
Revision as of 16:51, 2012 December 21
The Minimal Data Set is the least amount of data that needs to be collected for a new patient when they are first added to the database. This data is sent every week for all patients, not just those who are Final Checked. This data needs to be entered for all newly admitted patients during every data collection shift. With the exception of special requests from the main office, it is more important to collect this data than to complete collection for existing patients, especially for incomplete files.
If you try to send with any of the Minimal Data Set Elements incomplete for any patient (even ones who are not Final Checked), the CCMDB.mdb will give an "incomplete minimal data set" error and list the patient, and you will not be able to send any patients.
Minimal Data Set Elements
For all new patients at every shift enter and check against the addressograph the following:
- Serial number
- Location
- First Name and Last Name
- hospital Chart number
- admit date
- time should be entered if available, but will not generate an error if not entered since it is often not available immediately.
Other data that is required early
Data for patients that have not yet been sent is still used for reporting and in the Transfer Tracker.mdb, so please add it as soon as it becomes available. During every shift, please review and try to ensure that the following data is as complete as possible, even for unsent patients:
- admit time
- discharge date and time
- (this date is important for occupancy report which includes reporting the number of outstanding incomplete files.)
- Survive / Expired
- PHIN
- Date of Birth (DOB)
The absence of these items in Part B, will not stop the CCMDB from sending files. These items are allowed to be empty since they may not be available initially, but they should be filled in as soon as available. The Discharge Date is most important to enter into data ASAP.
Reason why data is required for patients that are not complete yet
Data in the minimal data set is sent for all patients as soon as available, even before the patient is final checked. This allows us to include longer-stay patients who have not yet been discharged in our statistics and reporting.
Data from patients who are not yet complete is used for the following:
- to generate occupancy statistics
- to be able to finalize temporary studies before long-stay patients are eventually discharged
- to monitor the number of outstanding patients
Template:CCMDB Data Integrity Checks
If the elements of the Minimal Data Set aren't complete, you can't send (even the complete ones).
If discharge date is available, the discharge date must not be before the admit date.