Hiring a New Data Collector

A. If NEW position:

• SAP ESF (Staff RX) email to: Admin assistance (Terri Kolody) for VP/CNO (Lori Lamont) for a signature to approve posting of NEW position. When you email the ESF to Terri, in the email ask her to let you know by email when she has forwarded ESF to Finance.
• SAP ESF is the forwarded by email to WRHA Finance for budget approval- designated contact (July 2013 - Kim Kummen. When you email finance with ESF asked them to email you when they forward to HR.
• Finance will forwarded on WRHA HR - designated contact - (June 2011-Ivy Hung-HR assistant - Nick Pasquarelli -Senior HR consultant.)
  • Make sure to email HR to remind them to posts these jobs with following pre screening questionaire:

1. Are you currently registered with the CRNM? If not, are you eligible for registration?
2. Do you have two (2) year of recent ADULT intensive care nursing experience?

• ESF is forwarded on the payroll by HR department. Payroll Representative for our cost centers are: Salvie Quintos,(Anna Placido-Honke: Manager).Trish Ostryzniuk 11:07, 2013 July 31 (CDT)

B. If filling vacant position:

• Complete SAP ESF for employee leaving position
• send ESF by email to: Employment Services WRHA (in global address book).-Trish Ostryzniuk 11:07, 2013 July 31 (CDT)

WRHA stuff

FOR WRHA HR -650 Main St. 3rd floor:

• SAP ESF - Employee Status Form (ensure proper payscale step, hourly rate, vacation (accural rate & if transfer from other site, number of days remaining that manager must schedule before end of fiscal year - March 31).
  • SIN #
  • DOB
• CRNM Registration # so you can check if currently registered online.

Also must be submitted along with ESF for NEW hires (not transfers within our program):

• copy of interview and score card
• copy of degrees, diplomas and Education certificates relevant to position
• Criminal Record Check (must be current within 6 months if new employee)
• Abuse Registry Check
  • Bring two pieces of ID. One must include a photo. (Not MB health card or SIN card).
    • OPTION 1 (recommended)
      • In person
      • Commissionaires Office-290 Burnell (New location as of 2012) Commissionaires Office criminal-record-checks- Trish Ostryzniuk 19:49, 2012 November 27 (EST)
      • Wait time,approx. 48 hrs.
    • OPTION 2 (recommended)
      • On line Police Background Check Service Winnipeg Police Background Check Service
      • Depending on how busy......can be within a few days or a week.
    • OPTION 3
      • In Person
      • Police station or Public Safety Bldg
      • wait time 2-6 weeks
    • If for some reason there will be a delay to get a criminal record check done then you can sign a oath with WRHA that is good up to 4 weeks to before obtaining the actual record check. Information can be found on WRHA Insite in regards to this.Trish Ostryzniuk 12:27, 2012 November 13 (EST)

Other Forms & things

• fill out FORM for WRHA ID badge. Manager must sign before ID obtained. See: WRHA photo ID information WRHA website
• fill out site specific FORM site swipe card where applicable
• fill out site specific FORM for office key
• notify site manager where individual will be assigned.
• organize orientation training with main office and then partnering scheduling.
• staff to arrange parking on their own with the site assigned to.
  • STB: Phone: call 237-2319 and be placed on a waiting list.

IT Support

• computer accounts eHealth ServiceDesk - Go to ehealth service catalogue and fill out a electronic ehealth request FORM. Send to electronic form by email to: Manager for signature.
  • refer them to Sandy Kroeger's instructions for NEW hires.
    • I think this needs to be for old hires as well, this is how they get access to regional server, and admin access to laptops. Ttenbergen 11:44, 2013 February 21 (EST)
      • i don't understand what you mean by "old hire". If person transfer from one site to another, why do they need to whole Sandy Kroeger instruction? What exactly is included in the Sandy Kroeger instructions? Is this like a type of Yoga? Trish Ostryzniuk 18:47, 2013 February 21 (EST)
        • • by "old hires" I meant if they are new to our group but have previously been WRHA employees. I did not mean site moves. The instructions include detailed steps eHealth needs to take to set up an account for a data collector. I don't have the instructions, and I don't think keeping a copy of them for us would be relevant because they truly are behind the scenes step-by-step instructions that would be meaningless for anyone other than account setup people.Ttenbergen 10:34, 2013 February 25 (EST)
    • met with reps from the CUE project, this will modify Sandy's instructions over the next few months Ttenbergen 22:46, 2012 November 14 (EST)
  • network login access
  • access to file share on Regional Server
  • add RIS/PACS account
  • if STB
    • fill out a Site specific FORM for access to Electronic Patient Record & ClinDoc. Sign by site Director.
    • book EPR training with STB site. Request FORM link: STB electronic ehealth request form]
  • If HSC - access to Delphic RTS
• if the collector will collect data in a location new to our program, see Setting up a new location
• set up wiki account Setting up a new wiki user
• For info on setting up a new laptop for a collector, see Laptop Setup
  • set up Admin Rights on Laptops and make sure the other user dependent changes in Laptop Setup are made (Access Read-only errors otherwise)
  • CCMDB.mdb (Access Data Collection tool support)go to: IT Support

Email Contact Group

Mailing list manager: Trish Ostryzniuk

Add new hire to Global address Group mailing list:

• DC CC (Data Collection Critical Care)
• DC Med (Data Collector Medicine).
• Also subgroup mailing list for each Site.

Staff Resignation/Retirement

• ESF in SAP
• ID badge turn in to:
  • WRHA Photo ID Services
  • 2nd floor-496 Hargrave Ave.
  • R3C OX7