Hiring a New Data Collector

A. If NEW position:

• SAP ESF (Staff RX) email to: Admin assistance (Terri Kolody) for VP/CNO (Lori Lamont) for a signature to approve posting of NEW position.
  • When you email the ESF to Terri, in the email ask her to let you know by email when she has forwarded ESF to Finance.
• SAP ESF is the forwarded by email to WRHA Finance for budget approval- designated contact (July 2013 - Kim Kummen).
  • When you email finance with ESF asked them to email you when they forward to HR.
• Finance will forwarded on WRHA HR - designated contact - (June 2011-Ivy Hung-HR assistant - Nick Pasquarelli -Senior HR consultant.)
  • IMPORTANT: Make sure to email HR to remind them to posts these jobs with following pre screening questionaire:

1. Are you currently registered with the CRNM? If not, are you eligible for registration?
2. Do you have two (2) year of recent ADULT intensive care nursing experience?

• ESF is forwarded on the payroll by HR department. Payroll Representative for our cost centers are: Salvie Quintos,(Anna Placido-Honke: Manager).Trish Ostryzniuk 11:07, 2013 July 31 (CDT)

B. If filling vacant position:

• Complete SAP ESF for employee leaving position
• send ESF by email to: Employment Services WRHA (in global address book).-Trish Ostryzniuk 11:07, 2013 July 31 (CDT)

WRHA stuff

FOR WRHA HR -650 Main St. 3rd floor:

• SAP ESF - Employee Status Form (ensure proper payscale step, hourly rate, vacation (accural rate & if transfer from other site, number of days remaining that manager must schedule before end of fiscal year - March 31).
  • SIN #
  • DOB
• CRNM Registration # so you can check if currently registered online.

Also must be submitted along with ESF for NEW hires (not transfers within our program):

• copy of interview and score card
• copy of degrees, diplomas and Education certificates relevant to position
• Criminal Record Check (must be current within 6 months if new employee)
• Abuse Registry Check
  • Bring two pieces of ID. One must include a photo. (Not MB health card or SIN card).
    • OPTION 1 (recommended)
      • In person
      • Commissionaires Office-290 Burnell (New location as of 2012) Commissionaires Office criminal-record-checks- Trish Ostryzniuk 19:49, 2012 November 27 (EST)
      • Wait time,approx. 48 hrs.
      • Depending on how busy......can be within a few days or a week.
    • OPTION 2
      • In Person
      • Police station or Public Safety Bldg
      • wait time 2-6 weeks
    • If for some reason there will be a delay to get a criminal record check done then you must sign a oath with WRHA that is good up to 4 weeks to before obtaining the actual record check. Information can be found on WRHA Insite in regards to this.Trish Ostryzniuk 12:27, 2012 November 13 (EST)

Other Forms & things

• fill out FORM for WRHA ID badge. Manager must sign before ID obtained. See: WRHA photo ID information WRHA website
• fill out site specific FORM site swipe card where applicable
• fill out site specific FORM for office key
• notify site manager where individual will be assigned.
• organize orientation training with main office and then partnering scheduling.
• staff to arrange parking on their own with the site assigned to.
  • STB: Phone: call 237-2319 and be placed on a waiting list.

IT Support

• computer accounts eHealth ServiceDesk - Go to ehealth service catalogue and fill out a electronic ehealth request FORM. Send to electronic form by email to: Manager for signature.
  • refer them to Sandy Kroeger's instructions for NEW hires or for staff transferring into our WRHA program from another WRHA program
    • met with reps from the CUE project, this will modify Sandy's instructions over the next few months Ttenbergen 22:46, 2012 November 14 (EST)
  • network login access
  • access to file share on Regional Server
  • add RIS/PACS account
  • if STB
    • fill out a Site specific FORM for access to Electronic Patient Record (EPR) & ClinDoc. Sign by site Director.
    • book EPR training with STB site. Request FORM link: STB electronic ehealth request form]
  • If HSC - access to Delphic RTS
• if the collector will collect data in a location new to our program, see Setting up a new location
• set up wiki account Setting up a new wiki user
• For info on setting up a new laptop for a collector, see Laptop Setup
  • set up Admin Rights on Laptops and make sure the other user dependent changes in Laptop Setup are made (Access Read-only errors otherwise)
  • CCMDB.mdb (Access Data Collection tool support)go to: IT Support

Email Contact Group

Mailing list manager: Trish Ostryzniuk

Add new hire to Global address Group mailing list:

• DC CC (Data Collection Critical Care)
• DC Med (Data Collector Medicine).
• Also subgroup mailing list for each Site.

Staff Resignation/Retirement

• ESF in SAP
• ID badge turn in to:
  • WRHA Photo ID Services
  • 2nd floor-496 Hargrave Ave.
  • R3C OX7