TISS28 Form Scanning

Steps required to Navigating through Teleform Programs.

Scanning

On the Scanner PC:

• Double-click on the Teleform Reader shortcut on the desktop
• Click on the Scan menu, then Scan Station
• Make sure the dropdown underneath the menu bar says TISS
• Select File, New Batch
• Put TISS28 sheets into scanner; it is possible to put 20 or 30 TISS forms in the Scanner at one time.
• Click the Start button
• Scanner will start scanning in the TISS forms, Pagasa says the automatic document feeder can handle 20-30 forms at a time
• Click Accept

Verifying

• Double-click on the Teleform Verifier shortcut on the desktop

Something goes wrong with the script here now...

• Check if all showing NEEDS REVIEW.
• Scroll upside down? and then enter twice and you start verifying.
• After all the TISS forms are scanned in click ACCEPT.
• Teleform will start evaluating the TISS form you scanned in.
• Once it finished you will see, at the bottom of the window, that the program is now IDLE.
• You can start verifying the TISS.
  • What does Verifying do?......
• To Verify
• Go to Teleform Verifier double click
• Go to the batch number you are going to verify.
• Start Verifying and fixed whatever you see that need to be fixed Example: dates, dots and names.
• Go to Batch Option.
• After you finished verifying the TISS click COMMIT and YES.
• COMMITTING processes and exports the TISS from Teleform to: Template:Discussion

Other things to resolve with data processing

• site STB ICMS & STB ICCS - will want a PROGRAM & not a data collector to correct the location name on form for STB
• if STB_ICMS convert to STB_MICU
• if STB_ICCS convert to STB_CICU

Is this an outstanding problem? If so, please add to [[]]. Ttenbergen 19:32, 2014 April 30 (CDT)Template:Potential Change

Filing of TISS28 forms

Being stored as electronic and paper form.

• need to check where exactly electronic copy is being stored.Trish Ostryzniuk 17:32, 2014 April 30 (CDT)
  • does Pagasa know? Ttenbergen 19:32, 2014 April 30 (CDT)

Backups of the Forms

The forms are backed up from the scanner PC to X:\TISS28\Form

Trouble shooting of the tiss 28 forms

• If encountered problem like this message "the instruction at 0X3894ffo"
• Go to X:\Tiss28
• Then open the ExportData with 2 folders 1) Images 2)Archives.
• Archive is the csv data of the batch you scanned and verified after you commited the batch in the Teleform it goes to the Archive folder.
• Sometimes the error messages shows up when commitng so I dont import the batch and check what is the problem.
• Some of the common error are if the Location or the Site is incorrect it just give you this error message"the instruction at 0X3894ffo
• Go To Access database into the Edit Tiss data click find and enter the serial number.

Original transition from TISS76 to TISS28

• Example: If patient has one page already completed in December and a NEW TISS form is started Jan 1, is this page number 2?
  • as addressed in email over holidays, doesn't matter what number is used since the field is not imported. Ttenbergen 11:10, 2013 January 7 (EST)

January 1, 2013 - New TISS28 forms; we will scan all pages for entire patients LOS in ICU. New form will have 7 days per form. TISS28 data will NOT be uploaded to master TMSX (Critical Care) database. See TISS28_data_specifications#Location_of_data about where thsi will be stored.