CCMDB.accdb

The CCMDB.mdb is the ACCESS program the PDAs sync into. It screens the data for internal consistency and ranges, and then exports it in a format that can be imported into TMSX or MedTMS.

Each PDA has a combo of two ACCESS databases associated to it: a ccmdb.mdb file which is identical for all until synced into, and a settings.mdb which contains location specific information such as the path to the Regional Server, and the hospital and ward names. Any data in the ccmdb.mdb is considered transient, the file can be replaced with an empty new version at any time. Rolling out new versions is done by batch and a file that is currently open will not be overwritten. AdditionallBold texty, this programs folder contains a \Master directory where the master version of the ccmdb.mdb is stored. Any changes required to the program can be made on this master file, and then rolled out by copying the master\updt_all.bat batch file to a local drive (batch code can’t cope with running from an unnamed drive) and running it.

Change Log

Starting May 27, 2008 the change log will be stored in the. See CCMDB.mdb Change Log.

For 2009 see Change_Log_2009 for the latest.

TOstryzniuk 23:08, 29 December 2008 (CST)

DISCUSSION

• ACCESS “(CCMDB)”. This article is pretty sparse at the moment. I would like each data collectors to collaborate in the development of this article. There are a number of questions in there to get things started, sort of a template. Basically what is needed is the “steps” followed to go through ACCESS (CCMDB.mdb) before data files are SEND to the regional server? Some of you may have some “good tips” that others can learn from so please add them to this articles. Any little detail from each collector will help this article grow into a useful guide. Don’t worry about how you put the information in this article or spelling etc. It can be reorganized as we go.

--TOstryzniuk 23:21, 13 March 2009 (CDT)

Additional Info Required for ACCESS

• will break out as separate pages once information has been populated in here.

starting Access

• Before I enter access I take time to check by ready to send files on my PDA check that all required feilds have been addressed, I make list of missed items like pathogens needed, enter items as needed; then copy Hadibase L_files directly from my PDA Handibase L_files for my site folder onto the Regional server ensuring you are logged on the twister prior to;, click on new program icon on PC; choose appropriate ward; enter database password; click "find orphans"; click "pre-send Tmp2 checker" if needed; click edit patient's; click "filter" icon top right of screen. Then you are ready to perform final checks prior to sending go through files and follow prompts as needed (highlighted in yellow if any missed items arise); when your have reached the end and have ensured you have correct number of files ready; click "door" on right top corner and you will be back to the page you entered; click send files,and follow the prompts. Ensure that you label the batch sent appropriately. --JHutton 09:46, 16 March 2009 (CDT)

~~discussion~~

• My routine is I check all completed files for correct spelling of name, correct entry of phin & hospital #'s. Then check diagnosis(make sure all infection codes have a pathogen listed), tasks, comorbs, apache,lab,green,moves and adl's are completed. Next I complete my sprite backup. While this is being done I open the regional server and then sync PDA to Access.

Then I copy handibase3 files to L Handibase folder. Then disconnect and close all the files, open regional server, sync once more. Now I am ready to open New Program, select my site ward file and prepare to send. Before starting I check for orphans and check my Tmp/Check to ensure there are no errors. Then click edit files, "filter" icon to access the completed files. Now I proceed to check each file once more as outlined above, checking the three complete boxes in top right hand at the end of each file. When I have completed checking all the completes, I scroll back to the beginning to double check that the three complete boxes have been completed. Then I send files, double check with my copy of last batch to ensure I enter correct batch number,and send. Once this is completed, check sent record, autofit column, address the files marked false, make a copy of the sent report and close out. I use my copy to do a final check on my paper log sheet of files sent.--FLindell 15:33, 16 March 2009 (CDT)

filtering to complete only

When preparing to send data in the CCMDB, click on the filter button in the right upper corner. This filters your data to show only completed profiles, making it easier to check your data prior to sending. BDeVlaming 09:37, 17 March 2009 (CDT)

Yellow fields and error messages

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Checking your Data in Access

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other thing to do when using ACCESS

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deleting in ACCESS

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the process of sending your data from access

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Deleting data after sending from access

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Discussion

• data collectors must participate and fill this information in.TOstryzniuk 22:31, 29 October 2008 (CDT)

• • ATTENTION to all Data collectors: please contribute to the above information in regards to the steps using ACCESS. This forum is a collaborative and was requested by data collectors thus we require your participation on the WIKI here. We need to have documentation of what steps that collector follow.TOstryzniuk 23:31, 26 February 2009 (CST)
  • Confused, why gather this information when we are expecting lap-tops soon and the process will change?--JHutton 09:53, 16 March 2009 (CDT)
    • Thank you for your contribution. All sites being able to use a lap-top is some time away. At this time we will only use laptops at one site for beta testing. Never-the-less, the lap top will employ the use of MS ACCESS for collection and entry, therefore the above steps are will still apply. --TOstryzniuk 13:26, 16 March 2009 (CDT)