Extra shift sign up: Difference between revisions

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==Where==
Vacation relief shifts are posted and available to sign up for during “specified” dates and only for certain length of time. 
The sign up sheet for "extra shifts" is located on the [[Regional Server]]:  
 
*'''\\sbghnwfs0102\NSSVOL1\shared\ICU_DATA_COLLECTION\Extra Shift Sign Up'''  
== moved info ==
*Don't depend on lists posted in offices, they are not the most up-to-date.
This came from [[Extra shift sign up sheet]]; it needs to be validated and integrated.
Extra shifts available for this program at all sites in the Region can be found on the [[Regional Server]] in a folder labeled Extra Shift SignUp.
 
*extra shifts are posted in advance with a posting date and sign up cut off date. 
*the sign up sheet is taken '''offline''' '''after the cut off date'''.  This allows the main office and review, plan, coordinate and approve these shifts.
*an email goes out to all staff when sign up sheet is put back on the server, which is minimally 2 weeks before the start of a 4 week rotation as per collective agreement.
== Location of sign up sheet ==
*[[Regional Server]]:  
**{{Regionalserver|Admin\!VacationExtra_Shift-SignUP_MasterRotation\Extra Shift Sign Up\}}'''  
 
*Don't depend on printed and posted list in offices, as they are not the most up-to-date.
*extra shifts sign up will be checked by the main office staff, a minimum of twice per week.


== Rules and Regulations for shift pick ups ==
== Rules and Regulations for shift pick ups ==
The purpose of the adjustment is to allow better management of extra shifts, fairness and balance between both staff & program needs in regard to this process. 
* Other team members at your site and then in the Region have the option to pick up the posted relief shifts.  
*You must fulfill the minimum number of shifts per week for your EFT on the ward your have been assigned to FIRST before you pick up any additional shifts on another ward or site. See: [[EFT and shifts per 4 week rotation]] for more information about EFT and shifts per week.
* If no one signed up to cover shifts posted during your vacation or sick LOA, then management will look at staff reallocation.   
*management may assign staff to other units at a site when necessary.
* If you have signed up for a shift that has been approved you cannot cancel it. You are responsible to find someone to replace you.  
*Staff cannot sign up to cover their own posted vacant shifts BEFORE they go on vacation.
* All extra shifts must be approved before you proceed to work them (sick, vacation).  
*Staff do not have the option to decide that they don’t want anyone to pick up their vacation shifts while they are away vacationing.  Management decides if shifts to be posted or not.
* The number of extra shifts made available is at the discretion of management.  
**Other team members at your site and in the Region have the option to pick up the posted relief shifts.
* Vacation shifts not covered during vacation may be offered, at the discretion of program management, at a later date.  
*If no one signed up to cover shifts posted during your vacation or sick LOA, then '''when you return''' and management still has these shifts posted as available, you could then sign up for these extra shifts.   
* If an available shift is posted for a certain day in a week  and you would like to do that shift on another day during the week, for example Thursday instead of the requested and posted Friday, you can put in the ''comment section'' a request for another day in that week.
*staff cannot sign up for extra shifts then proceed to not show up on the day they signed up for.   You must notify the main office in advance for approval of any changes.   
* Management may reallocate staff to other units in primary site or to other site in Region when necessary. Few days training would be required to go to other sites.
*If reason for being absent is due to illness then you must notify main office at least 1 hour or more prior to start of day shift.
* [[Sick Calls]]
*all extra shifts must be approved before you proceed to work them (sick, vacation).
* [[Master Rotation | Know your 4 week Rotation]]
*management reserves the right to determine how many and how long any extra shifts are available for.
*Extra shifts available for this program at all sites in the Region can be found on the [[Regional Server]] in a folder labeled Extra Shift SignUp.  
*The number of extra shifts made available is at the discretion of management. There will not always be 100% coverage. 
*Vacation shifts not covered during vacation may be offered, at the discretion of program management, to staff returning from vacation. These shifts must be picked up immediately & during consecutive weeks when they return from vacation.  If the shift pick ups do not begin during the immediate week you are back, these shifts will no longer be available as extra shifts. Management then may designate someone who is available to do the catch up in medical records for outstanding charts if needed.   
*'''Know Your [[Work rotation | rotation]] & your [[EFT and shifts per 4 week rotation |minimum number shifts]]'''
**if you need help to plan your 4 week rotation around stats and vacation weeks, and where to slot in EXTRA shifts, go to the Vacation planner on the [[Regional Server]]. There are additional tabs in this Excel workbook that lay out how to fit your shifts for each week of every 4 week rotation. 
***Example:
***Pay period Friday Dec 31 to Thursday Jan 6 (Monday Jan 3 stat day)
****If EFT is 60% then your minimum number of shifts per week are: 3 x 7.75 hrs
****You must first complete your required 3 x 7.75 hrs shifts on the ward you are assignment to on either of the following days: 
****Friday  Dec 31, Tues Jan 4. Wed Jan 5, or Thur Jan 6. 
****for the following pay period Fri Jan 7 to Mon Jan 13 (5 days) , you have 3 shifts you must complete first for the ward you are assigned to, and 2 days to pick up shifts elsewhere if there are shifts available.
 


*The work week is''' Monday to Friday'''
== Related articles ==
**Do not schedule yourself or come in to work on STAT day.
{{Related Articles}}


*Unless special requests have been made at the time of vacation sign up, Collectors will return from vacation on or after the Monday following their vacation. Collectors will be required to fulfill their EFT on the week they return.  This is regardless of whether someone worked for them the Friday before they returned. Collectors must be aware of where they are in their [[Work rotation | 4 week work rotation]], the number of vacation days paid and how many [[EFT and shifts per 4 week rotation |regular shifts]] they have to complete.  The [[Vacation planner]] on the [[Regional Server]] has a daily rotation planner you can use to plan your regular weekly shifts around vacation and stats.


*Once you have determined what is available and what will fit into your regular worked shifts, sign up. Once you have signed up you cannot change the day without emailing Trish of your intent to change a signed up shift. She needs to be aware of all changes.


*If an available shift is posted for a certain day within the Monday to Friday workweek and you would like to do that shift on another day that week for example Thursday instead of Friday you can change the day as long as you fulfill your own EFT each week. See [[EFT and shifts per 4 week rotation]]


*If I find that no one has been able to work shifts for me while I'm on vacation and want to pick up for myself to catch up when I get back and IF I have already signed up to pick up shifts for someone else that is now on vacation, how will I be able to fulfill my commitment for the other Data collectors AND be able to catch up for myself, if we are to catch up our own unfilled shifts immediately after we get back from vacation? If I, as a .6 am committed to work an extra shift for another collector and work 1 shift to catch up for myself, that would become 6 weeks of full time hours to fill my commitments to everyone involved.  How do I balance this?




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[[Category: Work Schedule Information]]
[[Category: Work Place Information]]

Latest revision as of 16:47, 2022 January 15

Vacation relief shifts are posted and available to sign up for during “specified” dates and only for certain length of time.

moved info

This came from Extra shift sign up sheet; it needs to be validated and integrated. Extra shifts available for this program at all sites in the Region can be found on the Regional Server in a folder labeled Extra Shift SignUp.

  • extra shifts are posted in advance with a posting date and sign up cut off date.
  • the sign up sheet is taken offline after the cut off date. This allows the main office and review, plan, coordinate and approve these shifts.
  • an email goes out to all staff when sign up sheet is put back on the server, which is minimally 2 weeks before the start of a 4 week rotation as per collective agreement.

Location of sign up sheet

  • Regional Server:
    • Regional Server\Admin\!VacationExtra_Shift-SignUP_MasterRotation\Extra Shift Sign Up\ (full address: \\ad.wrha.mb.ca\WRHA\REGION\SHARED\ICU_DATA_COLLECTION\Admin\!VacationExtra_Shift-SignUP_MasterRotation\Extra Shift Sign Up\)
  • Don't depend on printed and posted list in offices, as they are not the most up-to-date.
  • extra shifts sign up will be checked by the main office staff, a minimum of twice per week.

Rules and Regulations for shift pick ups

  • Other team members at your site and then in the Region have the option to pick up the posted relief shifts.
  • If no one signed up to cover shifts posted during your vacation or sick LOA, then management will look at staff reallocation.
  • If you have signed up for a shift that has been approved you cannot cancel it. You are responsible to find someone to replace you.
  • All extra shifts must be approved before you proceed to work them (sick, vacation).
  • The number of extra shifts made available is at the discretion of management.
  • Vacation shifts not covered during vacation may be offered, at the discretion of program management, at a later date.
  • If an available shift is posted for a certain day in a week and you would like to do that shift on another day during the week, for example Thursday instead of the requested and posted Friday, you can put in the comment section a request for another day in that week.
  • Management may reallocate staff to other units in primary site or to other site in Region when necessary. Few days training would be required to go to other sites.
  • Sick Calls
  • Know your 4 week Rotation

Related articles

Related articles:
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