Public Folder

I propose that we take down our public folder. It will become almost impossible to access once the EXO update happens. I don't think it is actually used by anyone, since Pagasa also emails the reports. Pagasa confirmed in Distribution of Annual and Quarterly Reports that the actual publication of the reports is done via email. The contents of our folder make it look like they have only been posted sporadically. It seems unlikely that anyone actually accesses the contents, but Julie and Pagasa would be most likely to know if anyone still uses them. If we remove contents now and replace them with a single message directing them to contact Julie or look at the wiki's Distribution of Annual and Quarterly Reports that should do it. Does anyone see a problem with this? Ttenbergen 02:11, 5 September 2025 (CDT) SMW Cargo Categories SMW Cargo Categories

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The Critical Care and Medicine Database has an Outlook Public Folder. It can be found at:

• Public Folders -> All Public Folders -> Critical Care and Medicine Database

If you can't see any of the content there you likely don't have permission to it.

The folder is used for the Distribution of Annual and Quarterly Reports.

Step in adding document to the Public Folder

• Just drag and drop.

• then, send an email with the following content:

The new ___ report is ready. It is available in our Critical Care and Medicine Database public folder, under: 
Public Folders -> All Public Folders -> Critical Care and Medicine Database

If you have not used public folders before then to make public folders visible in Outlook, click the "Folder List" button in the bottom left corner in outlook. This will add the "Public Folders" element to your content tree in the top left corner.

Please let us know if you run into  any problems accessing the content.

First time access

To make public folders visible in Outlook, click the "Folder List" button in the bottom left corner in outlook. This will add the "Public Folders" element to your content tree in the top left corner.

General Info

Permissions / Folder nesting

Garry suggests strongly that we not nest folders more than 1 layer deep, because if we do then Permissions become messy to manage.

Size Restrictions

• sizes for individual files are restricted to 10MB
• size for full folder is restricted to 2TB

Start Date

• March 22, 2018

Contact

• content: your usual contact for the content you are looking at, e.g. the statistician for reports
• access: email Pagasa Torres
• set up and configuration: eHealth Service desk in General, but Garry Preachuck is who helped us get this set up.

Background

The Critical Care and Medicine Database needs a way to distribute its reports to the different groups of people that should have access to them. Each report has a different group of recipients. The roles that should receive the reports remain relatively stable, but the actual people change frequently. File shares are not adequate because of their cumbersome eHealth access rights process - we have to ask for someone to change the rights, and they are not easily reviewed by us.

A Public folder allows us to manage permissions ourselves.