Laptop Setup

For info on how to set up a new collector, see Setting up a New Data Collector

This article contains instructions on how to set up a new laptop for a new location.

Kit

Stuff to take to a location to set up a laptop:

• laptop
• charger
• SD Card (use the one from the previous laptop if this is a replacement)
• mouse

Laptop Prep

eHealth Prep

Any new laptop needs to be image by eHealth.

Send an email to the service desk with the following info:

• Novell - Don't include the client even for sites that use it, these laptops will just log into AD since that's all that's needed to access the regional server
• Pointsec - laptops use a different version than standard (in Start Menu/Checkpoint)
• MS Access - this is no longer part of the standard image so it needs to be requested (or you'll have to add it later, see instructions below) has to be 2003
• admin rights - for Tina Tenbergen, Linda Hathout and Fred Schumacher (or ask for rights to be set this up for group DAT_REGION_ICU_DATA_COLLECTION)
• wireless networking - the laptop needs to be added to a group to make this work
• local printer - ehealth to set up if know destination of laptop
• RIS/PACS - install

BIOS Settings

Change BIOS settings to save power (if settings are available)

• disable wireless in locations that don't use wireless
  • as of 2011-02-02 only STB and VIC use wireless
• disable bluetooth

With Any Internet Connection

• Windows Update
• Install MS Access 2003 (ie not new version)
  • Add/Remove programs, MS Office, Change, make sure Access checkbox is checked
• clean up Startup menu in Start Menu, Programs (remove programs we don't use - should be empty except ST B who need Citrix)
• Encrypt the SD card

On WRHA Network

• Admin Rights on Laptops - add network group DAT_REGION_ICU_DATA_COLLECTION to local admin group (must be plugged into network for this)
  • Can’t be done in User Accounts, has to be done through control panel, admin tools, computer management. Open Local Users and Groups - open Groups, right click Administrators - Add to Group
• Run batch job Regional Server\maintenance\laptop files copier.bat to copy contents of Regional Server\maintenance\Laptop Files to C:\ and also get the newest ccmdb.mdb)
• eHealth has changed the way that admin rights are handled repeatedly and we keep loosing these rights on laptops; make sure that rights are there after a re-boot on the network

Setup on delivery

These are stored in the user profile so they have to be set up with the user logged in.

• set up printing
• Access settings changes with the user logged in:
  • set menus to always show all (Tools, Customize, Always show full menus)
  • set security to low (Tools, Macro,Security Low)
  • see http://www.ageesw.com/macro.htm for instructions for this in Access 2010
• change Folder Options to be visible
  • Windows explorer, Tools menu, Folder Options, View,
  • uncheck "Hide extensions for known file types"
• set battery settings
  • always display (Control Panel/Power Options/Alarm/Alarm Action Sound Alarm for both low and critical)
  • audible warning (Control Panel/Power Options/Advances/ Always show icon on tool bar)
• open FireFox and import Internet Explorer settings to ensure proxy is set up right

Retrieve Data

If restoring for a previously collected location:

• See Restoring Laptop Data from the SD Card

OR

• See Laptop data Restore from Regional Server

Test News and Backup

• change settings in and test "News and backup" (see "News and backup" batch file#Setting up the file on a laptop

Train the collector

• battery swaps
• turn on/off
• daily "News and backup" batch file
• explain locks + anchors (i.e. if you want one, talk to Trish, but keep in mind that they are awkward to use)