Laptop Setup

For info on how to set up a new collector, see Setting up a New Data Collector

This article contains instructions on how to set up a new laptop for a new location.

Kit

Stuff to take to a location to set up a laptop:

• laptop
• charger
• SD Card (use the one from the previous laptop if this is a replacement)
• mouse

Laptop Prep

eHealth Prep

Any new laptop needs to be image by eHealth.

Send an email to the service desk with the following info:

• Novell - Don't include the client even for sites that use it, these laptops will just log into AD since that's all that's needed to access the regional server
• Pointsec - laptops use a different version than standard (in Start Menu/Checkpoint)
• MS Access - this is no longer part of the standard image so it needs to be requested (or you'll have to add it later, see instructions below) has to be 2003
• admin rights - for Tina Tenbergen, Linda Hathout and Fred Schumacher (or ask for rights to be set this up for group DAT_REGION_ICU_DATA_COLLECTION)
• wireless networking - the laptop needs to be added to a group to make this work
• local printer - ehealth to set up if know destination of laptop
• RIS/PACS - install
• StB Electronic Patient Record - if the laptop is to go to StB, it needs to be added to the EPR list there to get access. They still do some other stuff different, too, almost might be worth to get them to set it up in the first place.

BIOS Settings

Change BIOS settings to save power (if settings are available)

• disable wireless in locations that don't use wireless
  • CON, STB and VIC use wireless
• disable bluetooth

With Any Internet Connection

• Windows Update
• Install MS Access 2003 (ie not new version)
  • Add/Remove programs, MS Office, Change, make sure Access checkbox is checked
• clean up Startup menu in Start Menu, Programs (remove programs we don't use - should be empty except ST B who need Citrix)
• Encrypt the SD card

On WRHA Network

• Admin Rights on Laptops - add network group DAT_REGION_ICU_DATA_COLLECTION to local admin group (must be plugged into network for this)
  • Can’t be done in User Accounts, has to be done through control panel, admin tools, computer management. Open Local Users and Groups - open Groups, right click Administrators - Add to Group
• Run batch job Regional Server\maintenance\laptop files copier.bat to copy contents of Regional Server\maintenance\Laptop Files to C:\ and also get the newest ccmdb.mdb)
• eHealth has changed the way that admin rights are handled repeatedly and we keep loosing these rights on laptops; make sure that rights are there after a re-boot on the network
• figure out video drivers with next laptop install (see laptop files copier.bat) Ttenbergen 12:46, 2012 October 31 (EDT)

Setup on delivery

These are stored in the user profile so they have to be set up with the user logged in.

• set up printing
• Access settings changes with the user logged in:
  • set menus to always show all (Tools, Customize, Always show full menus)
  • set security to low (Tools, Macro,Security Low)
  • see http://www.ageesw.com/macro.htm for instructions for this in Access 2010
• change Folder Options to be visible
  • Windows explorer, Tools menu, Folder Options, View,
  • uncheck "Hide extensions for known file types"
• set battery settings
  • always display (Control Panel/Power Options/Alarm/Alarm Action Sound Alarm for both low and critical)
  • audible warning (Control Panel/Power Options/Advances/ Always show icon on tool bar)
• open FireFox and import Internet Explorer settings to ensure proxy is set up right
• set password for screensaver (rightclick desktop, properties, screensaver tab, checkbox password)

Retrieve Data

If restoring for a previously collected location:

• See Restoring Laptop Data from the SD Card

OR

• See Laptop data Restore from Regional Server

Test News and Backup

• change settings in and test "News and backup" (see "News and backup" batch file#Setting up the file on a laptop

Train the collector

• battery swaps
• turn on/off
• daily "News and backup" batch file
• explain locks + anchors (i.e. if you want one, talk to Trish, but keep in mind that they are awkward to use)