Tiss76 Form Scanning

The TISS Forms are processed by the Data Processor.

The process includes

• mailing to the Main Office
• scanning of the forms
• processing the scan via Teleform
• importing the data into TMSX or MEDTMS via TScanReader.exe.

TISS Form Processing Steps

The Tiss forms arrive through the hospital mail within 2 days after data collector submits the electronic portion of patient data via the regional server (which is every Wednesday).

• TISS forms arrive grouped by their BATCH SENT number.
  • QUESTION:
• Pagasa--do the data collectors organize their TISS form in some type of order before they send in?
• Yes they already arranged by serial number and I appended also in that order.

PTorres 09:16, 7 November 2008 (CST)

TISS form Management PRE SCANNING

• TISS forms for each week are not sorted until electronic data is appended to the master database. (appending of electronic data occurs on generally Thursdays Pagasa?)
• Yes I appended the batch Thursday.
• forms arrive in envelopes that must be opened.
• Normally forms arrived around Thursday and Friday latest is Monday.
• So basically all forms are in the office by Monday.

PTorres 09:31, 7 November 2008 (CST)

• TISS forms "sent batches" are sorted according to the order of the BATCH APPEND(import)NUMBER. (refer to the Batch Append (import) Log book to obtain this number).
• Using the REGISTRY LOG PRINTOUT from ICU, the database study number is recorded on the front and back of each TISS form.
  • When recording the study number on the TISS form, dates and times on the TISS form are crosschecked against the REGISTRY LOG PRINTOUT.
• I crosschecked everything serial number, quick look on the name of the patient,dot if properly marked and the 2 hour rule and the dates. Checking the date it should be matched if the LOS is 5 days then the tiss marked should be 5 days except if there is no treatment then the tiss form should be marked NO TREATMENT.
• On the 2 hour rule if it is a valid 2 hour rule tiss form should be marked check "Yes" I have to write on the registry log print that is a 2 hour rule.
• If the serial number or the dates is incorrect I phoned or email the data collector right away and put a sticky on the tiss form and specify the problem so I wont forget.

PTorres 10:15, 7 November 2008 (CST)

• • QUESTION:
• is 2 hour rule check here too?
• Yes 2 hour rule check
• what do you do if date/time or serial number is wrong or missing TISS day?

• • TISS forms ready for scanning.

TELEFORM SCANNING PROGRAM

• more steps need here how to get into and navigate teleform programs.

THE SCANNING OF TISS FORMS

• • need step by step instruction here(painful but needed).

• • 30-40 TISS forms on scanner document feed.
• After scanning tiss I verified it right away and appended it on Ed's database using TScan reader.exe
• file the tiss forms.

PTorres 08:49, 31 July 2008 (CDT) TOstryzniuk 20:18, 5 November 2008 (CST)

Discussion

• Where are the TISS forms filed? Are they filed by batch? If so, is there a central reference for which batch corresponds to which patients? Ttenbergen 11:00, 21 October 2008 (CDT)
• You say you check one-by-one the TISS on the database. Does Ed's importer allow double-TISSes per patient? Is there no tool to check for missing or multiple TISSes? This might be something to consider. How long does this cross-check take? Ttenbergen 11:00, 21 October 2008 (CDT)
• Yes they can use pencil to mark the tiss but sometimes the scanners stop me and ask if that is marked or not and also if the pencil is not clear enough scanner wont pick it up. Pagasa

Discussion

• Need more content here, could Pagasa fill this in when she goes through the steps next?Ttenbergen 15:33, 29 July 2008 (CDT)
• Moved the comments about "black blobbing" to the relevant section of TISS - General Information Ttenbergen 11:00, 21 October 2008 (CDT)