News and backup
Discussion
Template:Discussion Can you post here if you are or are not getting the change log opening up (news) when you run news and backup when there is a new version of CCMDB? Tina needs to know so she can plan to fix.
Not working / not accounted for
The last one we are wondering about is:
- Joyce / HSC_ICUb. Joyce - I have re-rolled the current version of the program to your laptop only. Did the change log show up? Ttenbergen 10:59, 2016 January 18 (CST)
Working
- HSC - ICU's - JPeterson - Jan. 18 - working.
- Con MICU- working GHall 07:20, 2016 January 15 (CST)
- GRA ICU Lisa Kaita 06:58, 2016 January 13 (CST)
- GRA N3 - Steph said it works Ttenbergen 14:55, 2016 January 12 (CST)
- GRA N5/W3 - Steph said it works Ttenbergen 14:55, 2016 January 12 (CST)
- HSC A4 Jan 13, Con Marks
- HSC D4 working Dec 17
- HSC B3/D5 working this Dec 17-Lou
- HSC_H4 - Pat S (confirmed Ttenbergen 10:40, 2015 December 21 (CST))
- HSC ICUa - Lori
- HSC ICUd - Lori
- STB_CICU - Yes I got the new version when I backed up. Lois
- STB_CCU - Yes, Mine is working as well. Marla--mvpenner 13:07, 2015 December 10 (CST)
- STB e5 laptop is working Mschaffer 10:16, 2016 January 12 (CST)
- STB E6/5B - Saw new update for Jan.11/16ENagy 07:35, 2016 January 12 (CST)Enagy
- STB_MICU - mine is working this week --LKolesar 09:23, 2015 December 11 (CST)
- Oak MICU - now workingLpruden2 12:50, 2016 January 14 (CST)
- VIC_ICU - laptop was working this week Pamela Piche 10:48, 2015 December 11 (CST)
- VIC N5/S5/S3 - Saw new update for Jan 11/16 on laptop Pamela Piche 08:45, 2016 January 12 (CST)
- VIC_S4 - working
- HSC_MainOffice-JJ387 - Trish - Desktop.Trish Ostryzniuk 13:36, 2016 January 5 (CST)
This article is about the "News and Backup" process collectors use to back up data from their laptop.
Backing up
To back up, double-click on the "News and Backup" shortcut on your desktop.
When to run
- Run while connected to the network at at the following times (required - this goes to Regional Server):
- at every shift start before data entry (to ensure you have the newest version of the program)
- at every shift end (to ensure your data is backed up to the server)
- before deleting any files after sending
- when disconnected from the network you can run it as often as you want; this creates additional intermediate backups only on your local laptop however this does not preclude the above required backups to Regional Server.
Importance of backup to REGIONAL SERVER
The Main office has the opportunity to get data from these backups if there is a problem.
- Example of this is June 7.13 when new program was rolled out, postal code and color for overstay in TMP was being sent to TMPV2.mdb as "chinese type" letters. Main office was able to retrieve from regional server for site that backed up their data.Trish Ostryzniuk 17:00, 2013 June 10 (EDT)
- another example of this: Nov.13 - discovered that ICU Pharmacy items YES NO not going into pharmacy.mdb or centralized.mdb from first week of June to Aug 13.13. Because of backups to Regional Server, the Main office had the opportunity to pull together copies of these backups and retrieve the "lost pharm data". This has saved the data collector from having to recollect pharmacy data from the chart.Trish Ostryzniuk 15:49, 2013 December 3 (CST)
Process
For the most up-to-date workings of this file see the file itself and the change logs at Batstart.bat#Log and Backup.bat#Log
The "News and Backup" batch file is a batch file on each laptop which does the following:
- batstart.bat
- sets the location of the laptop
- checks if there is a newer version of backup.bat; if so, it downloads it
- calls backup.bat
- backup.bat
- back up to server w 20 versions of CCMDB_data.mdb to the SD card resp to the local backup directory C:\Users\Public\Documents\ccmdb_backups
- back up to server w 20 versions of CCMDB_data.mdb to the regional server
- check if there is a file Regional Server\Programs\<hosp>_<ward>\ccmdb.mdb; if so,
- move the file from the regional server to c:\ccmdb_program
- open the wiki to Log to show what has changed
Setting up the file on a laptop
If the laptop is set up according to Laptop Setup then the batch files and shortcuts will be copied down as part of the process. The only thing to do locally would be to edit parameters for location.
Edit parameters for location
- right-click the news-and-backup shortcut and click "edit"
- Don't double-click because that would run the file
- go to the line that starts with "set ml=", should be around line 12
- change the "somewhere" to your directory on the regional server, e.g. HSC_H4
- don't add spaces
- make sure it's the directory used for the location, for legacy reasons this might not be the main ward now collected on
- menu file save, menu file close
if the shortcut is missing...
Testing News and Backup
After initial setup test that the backup works:
- open and close ccmdb.mdb to update date stamp of file on the client laptop
- execute the News and Backup batch file to perform the process
- check that ccmdb.mdb file with new stamp is on sd card resp. C:\Users\Public\Documents\ccmdb_backups
- check that ccmdb.mdb file with new stamp is on Regional Server/data/<hsp>_<ward>
Information about the batch files
A two-file system is used to allow batstart.bat to actually look for a new backup.bat before each run, allowing a central update of that file if necessary. This allows for centralized updating/tweaking/etc of the laptops.
Batstart.bat uses Robocopy, sort of an improved version of xcopy, which is available from Microsoft as part of one of their Server SDKs.
Updating the file
BatStart.bat looks for an update to backup.bat in regional server\programs\<location>; that file will replace the local one.
Make sure Batstart.bat#Log/Backup.bat#Log is updated with any changes.
Error checking
Just do your backups and assume they work, there is no need for collectors to routinely check that the backups to the regional server are working. Data Processor in Main office checks regularly that backups are being done, so if backups are not making it to the regional server we will let you know.
Main office uses Backup_Checker.vbs to make sure the backups are working.