2020-10 COVID unit collection

This page explains how we will collect data on patients located in COVID units or other temporary units starting 2020-10.

Instructions

Which laptops will they be collected on?

• At sites that use PatientFollow Project, patients will be assigned to laptops based on that.
• At sites that still use per unit allocation, patients in COVID locations will be assigned based on their service: they will be picked up by the collector who collects the main unit for the service covering them. Filter Cognos EPR Report / EPR Reports Integrator by location to identify patients on COVID units.

How will they be entered on the laptops

• Use the home unit for the service that covers the patient as the Service/Location (e.g. for HSC H service pt on COVID unit, enter HSC_H4)
• Enter a Boarding Loc entry of <your site> - COVID unit (e.g. "HSC - COVID unit") for any admission to and time spent in a COVID unit
  • enter the actual location into the comment field, e.g. JK3

1. if they subsequently go back to their home unit do we make another entry in the tmp with home medicine ward? 2. For those that start on their home unit and are then transferred to a COVID ward do we use the tmp for all moves? e.g. on H4 transferred to COVID ward, then transferred back to home ward, so first tmp entry would be boarding loc- home medicine ward with date and time of arrival, second entry in tmp would be boarding lod- HSC COVID ward, with date and time of move, actual location in Q column, third entry in tmp would be boarding loc-home medicine ward, with date and time of move back to home unit.

• SMW

• Cargo

• Categories

Background

Physical locations of COVID isolation, cohorting and expansion keep changing. Every change we make to Service/Location causes extra disruption to collection, documentation, training, vacation coverage hand-over and data processing steps so we needed a flexible method that doesn't require decisions and changes every time locations are opened, closed or moved.

We will start to treat COVID and other contingency locations like any other Boarding Loc.