Hiring a New Data Collector

A. If NEW position:

• SAP ESF (Staff RX) email to: Admin assistance (Terri Kolody) for VP/CNO (Lori Lamont) for a signature to approve posting of NEW position.
  • When you email the ESF to Terri, in the email ask her to let you know by email when she has forwarded ESF to Finance.
• SAP ESF is the forwarded by email to WRHA Finance for budget approval- designated contact (July 2013 - Kim Kummen).
  • When you email finance with ESF, they must email you back with ESF attached and email indicating can proceed to EmploymentServices WRHA (in global address book).
  • IMPORTANT: Make sure to email EmploymentServices to remind them to posts these jobs with following pre screening questionaire:

1. Are you currently registered with the CRNM? If not, are you eligible for registration?
2. Do you have two (2) year of recent ADULT intensive care nursing experience?

• ESF is forwarded on the payroll by EmploymentServices department. Payroll Representative for our cost centers are: Salvie Quintos,(Anna Placido-Honke: Manager).Trish Ostryzniuk 11:07, 2013 July 31 (CDT)

B. If filling vacant position:

• Complete SAP ESF for employee leaving position
• send ESF by email to: Finance first, Kim Kummen. She will forward to EmploymentServices WRHA (in global address book).Trish Ostryzniuk 18:29, 2014 July 15 (CDT)

WRHA stuff

FOR WRHA HR -650 Main St. 3rd floor:

• SAP ESF - Employee Status Form (ensure proper payscale step, hourly rate, vacation (accural rate & if transfer from other site, number of vacation days remaining that manager must schedule before end of fiscal year - March 31).
• need to check if person is resigning their positions and will be porting their benefits from local site in region to WRHA.
  • SIN #
  • DOB
  • CRNM Registration # so you can check if currently registered online
  • vacation plans
  • vacation week currently entitled to
  • current hourly rate pay rate
  • emergency contact person and phone number

Also must be submitted along with ESF for NEW hires (not transfers within our program):

• copy of interview and score card
• copy of degrees, diplomas
• copy of education certificates relevant to position (ICU course)

Criminal Record Check (must be current within 6 months if new employee) Online form: go here

• In Person
  • Police station or Public Safety Bldg
  • wait time 2-6 weeks
  • If for some reason there will be a delay to get a criminal record check done then you must "sign a Oath, with WRHA that is good up to 4 weeks to before obtaining the actual record check. Information can be found on WRHA Insite in regards to this. If record check is not submitted to your employer within 4 weeks of employment start date, your employment can be terminated.Trish Ostryzniuk 11:30, 2014 July 16 (CDT)

Adult Abuse Registry Check.

• To obtain an Adult Abuse Registry check an individual may apply in person at:
  • Provincial Services
  • 102 - 114 Garry Street
  • Winnipeg MB R3C 1G1
• Or complete the application form available online go here, and apply by mail or fax.
• Information regarding the Adult Abuse Registry is available on the Government of Manitoba web page at go here. This includes information regarding the application process as well as FAQs about the registry.
• The fee for the Adult Abuse Registry check is $15.00.
• Bring two pieces of ID. One must include a photo. (Not MB health card or SIN card).
• the above two checks will be submitted to employer within 4 weeks of start date of work.
• May, 2013 - Please note, as our policy requires the Vulnerable Sector Search (VSS) to be included in the Criminal Record Check and RCMP policy states that the VSS must be conducted by a local police agency, we are no longer able to accept Criminal Record Checks from either the Commissionaires office or Backcheck.ca.

Other Forms & things

• WRHA ID card - go to: WRHA photo ID information WRHA website
• fill out site specific FORM site swipe card where applicable
• fill out site specific FORM for office key
• notify site manager where individual will be assigned.
• organize orientation training with main office and then partnering scheduling.
• staff to arrange parking on their own with the site assigned to.
  • STB: Phone: call 237-2319 and be placed on a waiting list.
• set up epost account for pay statement. Will need WRHA employee ID.
  • Instruction how to set up and register: go here

New employee Handbook

New employee Handbook

IT Support

• computer accounts eHealth ServiceDesk - Go to ehealth service catalogue and fill out a eHealth service request FORMS. Send to electronic form by email to: Manager for signature.
  • refer them to Sandy Kroeger's instructions for NEW hires or for staff transferring into our WRHA program from another WRHA program
    • met with reps from the CUE project, this will modify Sandy's instructions over the next few months Ttenbergen 22:46, 2012 November 14 (EST)
  • network login access
  • access to file share on Regional Server
  • add RIS/PACS account
  • site specific EPRs, see Category:Hospital EPR
    • set up EPR training for those to work at STB. Classroom training A is required.
  • if HSC - need to specify access to VMS: ADT and Results reporting. See: Delphic RTS
• if the collector will collect data in a location new to our program, see Setting up a new location
• set up wiki account Setting up a new wiki user
• For info on setting up a new laptop for a collector, see Laptop Setup

Email Contact Group

Mailing list manager: Trish Ostryzniuk

NOTE: Adding to distribution list is apparently included in the Sandy Kroeger instructions for setting up new user but it does not always get setup.

To Add new hire to Global address Group mailing list:

• DC CC (Data Collection Critical Care)
• DC Med (Data Collector Medicine).
• Also subgroup mailing list for each Site.

Staff Resignation/Retirement

• ESF in SAP
• turn in office keys and swipe cards
• ID badge turn in to:
  • WRHA Photo ID Services | WRHA photo ID information
  • 2nd floor-496 Hargrave Ave.
  • R3C OX7