Minimal Data Set

Data on all patients gets sent to the Regional Server each week that files are sent; see Sending Patients for details.

Data that must be collected for all patients as soon as possible

• If the minimal data set is not complete for any patient, the CCMDB.mdb will give an "incomplete minimal data set" error and list the patient, and you will not be able to send any patients:
  • serial number
  • hospital
  • unit / location
  • first name
  • last name
  • hospital chart number
  • unit admit date (time not necessary)
• The following need to be entered as soon as possible, but may not stop the program from sending if they are not present:
  • as soon as available:
    • admit time,
    • discharge date and time
      • Importance of discharge DATE
      • How discharge date is used in PDA_Pending.mdb

• • data for those TmpV2 entries where instructions say that all data is sent at every send

Reason why data is required for patients that are not complete yet

Data from patients who are not yet complete is used for the following:

• to generate occupancy statistics
• to be able to finalize temporary studies before long-stay patients are eventually discharged
• to monitor the number of outstanding patients

Removal of DOB and PHIN from the list

We removed PHIN and DOB from this list because it was causing problems entering patients admitted to our ICUs without identification. Chart Number and location should allow us to identify any such patients conclusively anyway.