Scanning to network: Difference between revisions

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The purpose of this article is to outline the process of scanning TISS28 paper forms, verifying the data in Teleform and committing the data to the TISS28 MS Access database.
This article documents the scan-to-network functionality of our [[scanner]]. The main use for this is [[TISS28 Form Scanning]] using [[Teleform]].
 
These instructions are applicable to the following:
*Teleform version 10.9 installed in a PC running Windows 7
*Scanning to a network share from a multifunction printer/scanner
 
For additional information see this article:  [[Teleform]]


== Instructions ==
== Instructions ==
See [[TISS28 Form Scanning]] for detailed instructions
On the scanner:
# put forms into scanner face up
# on scanner interface, click '''"Scan to Network"'''
# click "Scan to Network" a '''second time'''
# click "Scan it" button
*When scanning done, it will say "scan successful"
** With a message showing "Would you scan additional documents?"
** click "No"


===Start Date===
=== High volume scanning ===
February 25, 2015 - TISS28 scanning with Windows 7 + network share is operational
We have observed that scanning more than ~10 pages at a time can lead to a smudge/line showing up in the scanned image, requiring re-scans. To avoid this:
* scan no more than 10 pages per batch
* nothing to do with over using the machine sometimes the smudge show up randomly in a batch, if I do the next batch no smudge or line.


===Concerns - Scanner/Printer - Feb 24.15===
* Discussed with Pagasa to test scanning larger volume to make this smudge problem show up, but then giving the scanner ~15 minutes to cool down '''without cleaning it''' to test if this is really an overheating issue. Waiting to hear back. [[User:PTorres|PTorres]] 09:49, 2019 February 11 (CST)
*scans forms in crooked 
** Pagasa confirms that this is an issue only with larger batches, and that the problem goes away on its own when the scanner has had time to cool down. When a larger batch is scanned, the first few pages are OK, and then the line starts to show up. Pagasa will follow up with the printer people at eHealth about this. }}
** can teleform still catch them when scanned crooked?
* Its been a while that I don't see any line on the Tiss form anymore and also i were able to scanned  more tiss forms ex. 10.
* Don't need to call the Teleform about the line issue.
[[User:PTorres|PTorres]] 13:48, 2019 June 13 (CDT)


*takes longer to scan in each form because must pull each form twice for duplex scanning.  Example: 25 form took 15-20 seconds on scan on flatbed scanner. Takes just over 3 mins for 14 forms. Perhaps we can ask Steering if we can lease better quality machine or if others to use for forms & teleform - they contribute to cost of better machine.
== File locations ==
** Could try running them through one of the clinic machines to see how their speed matches up. If it is sufficiently faster we could use that or get a similar one. If not any faster, maybe they could benefit from something faster as well and we could work with them to buy.
The scanner has been configured with an option labeled:  '''Scan to Network'''.  This option saves the file(s) to the following network share:
*\\ad.wrha.mb.ca\wrha\HSC\shared\INTMED\INTMED_CCMDB_ScanFolder
Currently the only users with access to this share are:
*[[p:Pagasa Torres]]
*[[p:Tina Tenbergen]]
*[[p:Julie Mojica]]


*too noisy
== Troubleshooting ==
See [[Scanner]], and document interactions with eHealth there.


==Start Date==
February 25, 2015
== Related articles ==
{{Related Articles}}




[[Category: Teleform]]
[[Category:Teleform]]
[[Category: Data Processing]]
[[Category:Data Processing]]
[[Category: TISS Scanning]]
[[Category:TISS Scanning]]
[[Category: TISS28]]
[[Category:TISS28.accdb]]

Latest revision as of 20:17, 2023 April 5

This article documents the scan-to-network functionality of our scanner. The main use for this is TISS28 Form Scanning using Teleform.

Instructions

On the scanner:

  1. put forms into scanner face up
  2. on scanner interface, click "Scan to Network"
  3. click "Scan to Network" a second time
  4. click "Scan it" button
  • When scanning done, it will say "scan successful"
    • With a message showing "Would you scan additional documents?"
    • click "No"

High volume scanning

We have observed that scanning more than ~10 pages at a time can lead to a smudge/line showing up in the scanned image, requiring re-scans. To avoid this:

  • scan no more than 10 pages per batch
  • nothing to do with over using the machine sometimes the smudge show up randomly in a batch, if I do the next batch no smudge or line.
  • Discussed with Pagasa to test scanning larger volume to make this smudge problem show up, but then giving the scanner ~15 minutes to cool down without cleaning it to test if this is really an overheating issue. Waiting to hear back. PTorres 09:49, 2019 February 11 (CST)
    • Pagasa confirms that this is an issue only with larger batches, and that the problem goes away on its own when the scanner has had time to cool down. When a larger batch is scanned, the first few pages are OK, and then the line starts to show up. Pagasa will follow up with the printer people at eHealth about this. }}
  • Its been a while that I don't see any line on the Tiss form anymore and also i were able to scanned more tiss forms ex. 10.
  • Don't need to call the Teleform about the line issue.

PTorres 13:48, 2019 June 13 (CDT)

File locations

The scanner has been configured with an option labeled: Scan to Network. This option saves the file(s) to the following network share:

  • \\ad.wrha.mb.ca\wrha\HSC\shared\INTMED\INTMED_CCMDB_ScanFolder

Currently the only users with access to this share are:

Troubleshooting

See Scanner, and document interactions with eHealth there.

Start Date

February 25, 2015

Related articles

Related articles:
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