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| We are using two-tier backup schemes during data collection and again for the primary data repository.
| | '' see also [[:Category:Backup]] |
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| ==PDA Backup== | | == Laptop == |
| ===Manual Backup===
| | * [[News and backup]] |
| *see [[PDA manual backup using Sprite Backup]] | | * see [[CCMDB data.mdb restore from Regional Server]] |
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| ===Automatic Backup during [[Sync]]=== | | == Centralized data Backup == |
| *see [[PDA automatic backup during Sync]] | | [[Centralized_data.accdb]] and [[PHI.mdb]] live on an eHealth server and so are backed up by them ([[#eHealth file shares]]). We also created dated snapshot backups every time the [[data processor]] pulls data as part of [[vetting]] and then pushes it again. For details, see |
| | * [[Pull down centralized data.vbs]] |
| | * [[Push up centralized data.vbs]] |
| | * [[Copy here only centralized data.vbs]] |
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| ===PDA restoring using Sprite Backup=== | | === Centralized backup locations === |
| See; [[PDA restoring using Sprite Backup]]
| | Following directories: |
| | * {{M:|Backup\Centralized_data}} |
| | * {{M:|Backup\PHI}} |
| | * {{S:\MED\MED_CCMED|CCMDB\PHI\PHI_CSV_Archive}} |
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| ==Primary Data Repository ([[TMSX]] and [[MedTMS]] data) Backup== | | === Retention === |
| The primary data repository is backed up because copies of it always exist in two locations:
| | We only retain backups for a time. See [[Culling backups]] for details. |
| * on at least each of the 4 PCs in the [[:category:Main Office|main office]].
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| * on the network share "'''<where?>'''"
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| Whenever new data is available, [[Pagasa Torres|Pagasa]] copies updates to the 4 PCs' drives via batch file when .
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| In addition to this, Pagasa runs a batch file daily that copies the data to the network as per [[Backups
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| #Backup Process|below]].
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| === Master TMSX and MedTMS Database Backup Process === | | == eHealth file shares == |
| * batch file copies [[TMSX]] data to '''<where>?''' on the network
| | All our file shares are backed up by eHealth. To restore any files missing from a file share contact the help desk. Their retention schedule as of 2019-12 is: |
| * batch file is located '''<where>?''' (There is a shortcut on Pagasa's desktop to the batchfile that does the backup. Where does it link to? What do all the other batch files in that place do? [[User:Ttenbergen|Ttenbergen]] 11:05, 28 July 2008 (CDT))
| | {| class="wikitable" |
| * batch file is run manually daily by [[Pagasa Torres|Pagasa]]
| | |- |
| * Nobody does the Backup if Pagasa is not there. '''This might be OK as long as Pagasa is the only one who ever updates the TMSX data. Is this the case? '''[[User:Ttenbergen|Ttenbergen]] 11:22, 28 July 2008 (CDT)
| | | |
| | | colspan="2" | Daily |
| | | colspan="2" | Bi-Weekly |
| | | colspan="2" | Monthly |
| | |- |
| | || Data Category |
| | || Backup Type |
| | || Retention Period |
| | || Backup Type |
| | || Retention Period |
| | || Backup Type |
| | || Retention Period |
| | |- |
| | || DEFAULT - ALL local drives (default excludes below data categories) |
| | || I |
| | || 4W |
| | || |
| | || |
| | || F |
| | || 6M |
| | |- |
| | || File Shared |
| | || I |
| | || 4W |
| | || |
| | || |
| | || F |
| | || 12M |
| | |- |
| | || Databases |
| | || I |
| | || 2W |
| | || F |
| | || 4W |
| | || |
| | || |
| | |- |
| | || Virtual Machines |
| | || I |
| | || 4W |
| | || |
| | || |
| | || F |
| | || 6M |
| | |} |
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| == Problems with the current system == | | == Related articles == |
| * Pagasa can only “push” files to PCs that are logged on, leading people at the main office to not log off
| | {{Related Articles}} |
| * According to IT Policies patient data should not be stored locally on PCs due to security concerns
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| * Sharing drives on PCs is a security concern and should be avoided. eHealth is looking at prohibiting and preventing the practice.
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| * If we can’t use shared folders any more, we will have to change our data management process from a “push” by Pagasa to a “pull” from the network by everyone prior to running the program. This would need to be set up, and would be time consuming every time the program is used.
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| * Data at the data collector PCs is not being updated at all
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| ===Recommendation===
| | [[Category:Backup | *]] |
| *If the program could be changed so that the location from which to pull data is variable, we could put the data on the SAN. This way
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| *we would be in compliance having it off the PC
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| *we could have automatic off-site backups through the IT backup policy
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| *even without the backup policy, the data would probably be on the regional server at SBGH, and therefore even the live data would be off-site
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| *we would be able to keep the local installs on data collectors PCs up-to-date
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| *we would be able to continue to use a 1-step process to disseminate the data
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| *we would be able to eliminate local shares
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| *If we don’t want to trust IT with the backups, we could have back-up to a memory stick that could be kept in Trish’s office, detached from the PC to be safe from power surges and viruses. Since the server is at SBGH this should suffice as an off-site backup.
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| {{Discussion}}
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| *concern re: memory stick. Easy to misplace[[User:TOstryzniuk|TOstryzniuk]] 17:39, 6 February 2009 (CST)
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| ==Additional Info Required==
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| * process/batch file copying out data from Pagasa to other 4 PCs. | |
| * what do the other batch files on Pagasa's PC do?
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| {{Discussion}}
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| ==Backups==
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| *will work on this next week. Friday at 1623.....long day. Time to stop. Will tidy up below once Pagasa provides further details. -- Pagasa & Trish. --[[User:PTorres|PTorres]] 16:25, 6 February 2009 (CST)
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| **List of backup batch files:
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| ***#[[CC_backup.bat]]
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| ***#[[MD_backup.bat]]
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| ***#[[Outputbackup.bat]]
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| ***#[[DataTwisterMDBtoSANS.bat]]
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| ***#[[DatatoTMP.bat]]?
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| ***#[[Importbackup]] (automatic - when PDA reader.exe is used. (also know as PDA uploader.exe)
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| ***#ANY OTHERS that we need to list here?--[[User:TOstryzniuk|TOstryzniuk]] 17:32, 6 February 2009 (CST)
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| ===To SANS (X)from Pagasa's computer:===
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| Trish moved this here from Data Processing Page. Will clean up once we get more detail from Pagasa.[[User:TOstryzniuk|TOstryzniuk]] 17:37, 6 February 2009 (CST)
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| **'''[[CCbackup.bat]]'''
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| **'''[[Medbackup.bat]]'''
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| ***How often?
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| ***I do the back up everyday or if I did a lot of edits in a day.
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| ***What is included?
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| *** It includes the Registryx.dat,Pharmacy.dat,Apache.dat,Lab.dat and tiss.dat for ICU.
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| *** For Medicine Registryx.dat,Lab.dat,Apache.dat,ADL.dat,SAPSII.dat,SAPSXtra.dat and tiss.dat.
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| *To Pagasa's C drive from Output folder on Regional Server
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| **'''[[Output backup.bat]]'''
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| ***How often?
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| *** Once a week is the plan but not always done.
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| ***Why is this back up done?
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| *** If we have a problem on [[TmpV2_1.mdb]], [[TASKS.mdb]] and [[greensheet.mdb]].
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| ***What is included in this backed up?
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| ***[[TmpV2_1.mdb]], [[TASKS.mdb]] and [[greensheet.mdb]], [[Pending.mdb.]]
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| ***where does this backup go?
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| ****Pagasa's '''C:\OutputBU'''
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| *****Important! Trish and Pagasa reviewed this backup today. Notice that as of August 26.08 the archived zip files cannot be opened anymore. Error message....etc. Pagasa noted that she got her new computer July 31.08. This backup last done in June. The next time she did this backup was Aug 26.08. From that point on, the zip archive cannot be opened.--[[User:PTorres|PTorres]] 16:04, 6 February 2009 (CST)-- & Trish
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| ===To SANS from '''OUTPUT folder''' on Regional Server:[[DataToTmp.bat]]?? to X drive===
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| **'''DataTwister mdb to SAN.bat'''
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| ***how ofter?
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| ***I do this every week after I moved the [[DataToTmp.bat]] or if I do changes on [[TmpV2_1.mdb]], [[TASKS.mdb]] or [[greensheets.mdb]]. This back up is for Julie.
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| ***It includes the [[TMPV2_1.mdb]], [[TASKS.mdb]], [[greensheets.mdb]] and [[Pending.mdb]].
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| [[User:PTorres|PTorres]] 15:28, 13 November 2008 (CST)
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| [[Category:stubs]]
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| [[Category: Backup]]
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| [[Category:Data Processing]]
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| [[Category:IT Instructions]] | | [[Category:IT Instructions]] |