Distribution of Annual and Quarterly Reports: Difference between revisions

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Julie and Pagasa must update before end of Jan 2019. ACCU & CICU appear be getting link sent to file share instead of Public Folder
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This article describes how the [[Annual report]] and [[Quarterly report]] are distributed.
This article describes how the following reports are distributed:
* [[Critical Care Program Quality Indicator Report]]
* [[Directors Quarterly and Annual Report (Medicine)]]
* [[Directors Quarterly and Annual Report (Critical Care)]]
It also includes how some special report are distributed.


Operational requirement are to have these reports out within four weeks after the end of the annual or quarter period.
Operational requirement are to have these reports out within four weeks after the end of the annual or quarter period.


Managers and Directors in the Critical Care and Medicine Program receive the following reports:
'''Managers and Directors''' in the '''Medicine Program''' receive the following reports:
* ''Electronic'' - Annual & Quarterly - '''own site''' report
* [[Directors Quarterly and Annual Report (Medicine)]] - '''own site''' and '''all sites''' reports (soft copy only)
*''Electronic'' - Annual & Quarterly - '''all sites''' report
**''Hard Copy'' (printed)- Annual & Quarterly - '''all sites''' report: [[p:Julie Mojica]]
*''Electronic'' - Director's Chart Report (ICU's only) - '''all sites''' report


== ICU reports ==
'''Managers and Directors''' in the '''Critical Care Program''' access the following reports:
HSC, STB, GRA, OAK and CON ICU's:
* [[Critical Care Program Quality Indicator Report]] [[Critical Care Sharepoint ExtraNet]]  -  all site and regional versions of the report 
*PDF reports are placed on a file share by Database [[Statistician]].  
*The '''file share''' and it's permissions are managed by ICU Admin Assistant, Christopher Roque.


== Internal Medicine, ACCU and CICU Reports ==
''Hard Copy'' (printed) of Annual & Quarterly - '''all sites''' at [[p:Julie Mojica]]'s desk until Dec 2016 for all units.
[[Data Processor]] places PDF reports in Public Folder in Outlook called ''Critical Care and Medicine Database''.


The public folder access rights are based on our [[Outlook Mailing Lists#MEDCC lists]]
== ICU reports ==
 
HSC, STB, GRA:
Prior to sending out any quarterly or annual reports, the [[Data Processor]] does [[Outlook Mailing Lists#Updating of MEDCC mailing lists]].
*PDF reports are placed in the password protected '''[[Critical Care Sharepoint ExtraNet]]''' by Database [[Statistician]] AND
 
*an email that includes the link to this sharepoint, is sent to Directors and Managers when updated reports are available.
*Most Reports are emailed out by [[User: PTorres|Pagasa Torres]] under the direction of the Database Program Statistician [[User: JMojica|Julie Mojica]].
*electronic reports placed in an Critical Care share folder for Randy Martens, [[p:Dr. Bojan Paunovic]], [[p:Jodi Walker Tweed]]
** Is that the file share folder? If so we should add this to the [[Statistician]] and [[Data Processor]] pages so we have a ready inventory if we ever need to set up an extra person. Or is it [[Critical Care Sharepoint ExtraNet]]?
 
*Regional ICU Directors [[p:Dr. Bojan Paunovic]], [[p:Jodi Walker Tweed]] make the decision who receives ICU reports. 
**{{Discussion | is that still relevant now that they are on the [[Critical Care Sharepoint ExtraNet]]?
 
*Regional Medicine Program Director, [[p:Dr. Dan Roberts]] make the decision who receives Medicine reports.
 
*individuals get sent a ''link'' in an email to a share to a specific folder for their site Report:  INTMED_CCMEDDB_STATS(\\HSC1MSFP0001)


{{discussion}} I consolidated different bits of instructions here from different places ([[Reporting]], [[Outlook Mailing Lists]] and others, and pushed other details out to those pages. This page now seems to have some unsettled content... but I don't know when we use a file share and when the [[Critical Care Sharepoint ExtraNet]] so can't clear this up... Ttenbergen 21:18, 2018 August 6 (CDT)
== ICU special reports ==
HSC, STB, GRA
*PDF's and other types of special reports are placed in '''[[File share HSC Critical Care]]''' by the Database [[Statistician]] AND
*an email with a link to specific folder in this file share, is sent to notify requestor that information is available.


== Internal Medicine Reports ==
*The reports are distributed  as PDFs by email
*Prior to sending out any quarterly or annual reports, the [[Data Processor]] does [[Outlook Mailing Lists#Updating of MEDCC mailing lists]].
*Combined (all sites) are sent to Directors the PDF Reports through email attachment
*Site specific reports where we collect are sent to Sites Managers


== Related Articles ==
== Related Articles ==

Latest revision as of 07:59, 11 September 2025

This article describes how the following reports are distributed:

It also includes how some special report are distributed.

Operational requirement are to have these reports out within four weeks after the end of the annual or quarter period.

Managers and Directors in the Medicine Program receive the following reports:

Managers and Directors in the Critical Care Program access the following reports:

Hard Copy (printed) of Annual & Quarterly - all sites at p:Julie Mojica's desk until Dec 2016 for all units.

ICU reports

HSC, STB, GRA:

  • PDF reports are placed in the password protected Critical Care Sharepoint ExtraNet by Database Statistician AND
  • an email that includes the link to this sharepoint, is sent to Directors and Managers when updated reports are available.

ICU special reports

HSC, STB, GRA

  • PDF's and other types of special reports are placed in File share HSC Critical Care by the Database Statistician AND
  • an email with a link to specific folder in this file share, is sent to notify requestor that information is available.

Internal Medicine Reports

Related Articles

Related articles:
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