Compact-and-repair the data repository: Difference between revisions

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Some problems with the [[CCMDB.mdb]] program can be fixed by doing a "Compact and Repair Database". This happens automatically when the data repository is opened and closed.  
Some problems with the [[CCMDB.accdb]] program can be fixed by doing a "Compact and Repair Database". This happens automatically when the data repository is opened and closed.  


== How to do a '''Compact and Repair Database''' on ccmdb_data.mdb ==
== How to do a '''Compact and Repair Database''' on ccmdb_data.mdb ==
''Note: These instructions '''do not refer to your regular ccmdb.mdb''' that you can access from the desktop shortcut, you need to open the actual '''data''' repository which is stored elsewhere!
''Note: These instructions '''do not refer to your regular [[CCMDB.accdb]]''' that you can access from the desktop shortcut, you need to open the actual '''data''' repository which is stored elsewhere!
# Make sure you are closed out of Access program
# Make sure you are closed out of Access program
# Double-click “my computer” on your desktop
# Double-click “my computer” on your desktop
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# Close Microsoft Access (it is closing that triggers the actual fix) by clicking the "X" in the top right corner.
# Close Microsoft Access (it is closing that triggers the actual fix) by clicking the "X" in the top right corner.
Now try your program from the usual desktop shortcut.
Now try your program from the usual desktop shortcut.
To know if it worked, you will see the size of you ccmdb.data get smaller. It will only get smaller if you have not very recently done run a compact. Compacting to smaller size only works once at a time. If it doesn't, then proceed with steps below. Note: you would have to be entering data again for a shift or two before you see your data get bloated in size once again.


== If the automatic fix does not work ==
== If the automatic fix does not work ==
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If this still does not work, proceed with the steps in [[Troubleshooting]].
If this still does not work, proceed with the steps in [[Troubleshooting]].


==Suggestion==
==Related info==
{{Discussion}}
As of [[CCMDB.mdb_Change_Log_2013#ver_2013-06-10]] Sub compact_runner() does the compact and repair on opening.
*Since ccmdb program is linked to ccmdb data, when exiting/closing ccmdb program.md is it possible to automatically run the comapact and repair database during this time?[[User:TOstryzniuk|Trish Ostryzniuk]] 13:25, 2013 June 12 (EDT)  
 
** automating this isn't as simple as you'd think. See [[Scheduling compact-repair for .mdbs]] for some info, but nothing detailed. I have tried in the past and ended up shelving it. I still hope to do it some day, but until now it has not been a priority. When things settle down a little I will try again. It is still in the queue. Ttenbergen 10:07, 2013 June 13 (EDT)
Another option to run a compact and repair from the command line involves [[Compact repair data.vbs]].


[[Category: IT Instructions]]
[[Category: IT Instructions]]

Latest revision as of 10:47, 2019 September 22

Some problems with the CCMDB.accdb program can be fixed by doing a "Compact and Repair Database". This happens automatically when the data repository is opened and closed.

How to do a Compact and Repair Database on ccmdb_data.mdb

Note: These instructions do not refer to your regular CCMDB.accdb that you can access from the desktop shortcut, you need to open the actual data repository which is stored elsewhere!

  1. Make sure you are closed out of Access program
  2. Double-click “my computer” on your desktop
  3. In the right panel, double click:
    1. “Local Disk (C:)”
    2. “ccmdb_data”
    3. “ccmdb_data.mdm”; enter the usual password; because this is the data repository, your main form will not show up and you will only see L-tables
  4. Close Microsoft Access (it is closing that triggers the actual fix) by clicking the "X" in the top right corner.

Now try your program from the usual desktop shortcut.

To know if it worked, you will see the size of you ccmdb.data get smaller. It will only get smaller if you have not very recently done run a compact. Compacting to smaller size only works once at a time. If it doesn't, then proceed with steps below. Note: you would have to be entering data again for a shift or two before you see your data get bloated in size once again.

If the automatic fix does not work

Try the above process again, but before closing do the following:

  1. at the very top of the Access program screen, click on TOOLS menu
  2. select Database Utilities
  3. select Compact and Repair Database

If this still does not work, proceed with the steps in Troubleshooting.

Related info

As of CCMDB.mdb_Change_Log_2013#ver_2013-06-10 Sub compact_runner() does the compact and repair on opening.

Another option to run a compact and repair from the command line involves Compact repair data.vbs.

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