Category:Contact List: Difference between revisions

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Revision as of 14:15, 2009 September 9

This is the contact list for the CCMDB. The same people may be listed in multiple categories.File:Contactspin.gif

The most current Contact information will only be updated here WIKI & in the Global Email Address Book.
We will no longer be sending out any paper contact list. Please discard any out-of-dated information at your site. Further, please don't print this out so you don't end up with out-of-date information.

A second place to look up a the most current email address in the Global Address Book for your email however, this doesn’t tell you which ward a data collector is assigned to therefore the best place to look is the WIKI.TOstryzniuk 17:15, 30 January 2009 (CST)

On the left side of this screen you will see "SEARCH". In here you can type in the data collectors name and find them on the WIKI. Even if you just type in the first name, you will be able to find what you are looking for. You can search for hospitals and wards as well, but keep in mind that the shortest term you can search for is 3 letters.

You can also LINK to an email address and send emails directly from the WIKI to any of the database program staff member who has “enabled” their profile “preference” to sent & receive email from WIKI. An email from the WIKI gets sent to their work email inbox and a copy to your inbox if you select that preference. This is a good idea to do, then you will have a copy of the email you sent from the WIKI.

NOTE:

FROM TINA*
Now that we are all set up with email addresses through the wiki I will have to disappoint you: you can’t use it to send any emails that contain any patient identifers such as name, chart, PHIN.
The wiki is outside the WRHA network. Because it facilitates the email, it gets to see what goes into the email. So, it must not be used for patient data. I realize this would have been very handy, so I am sorry that we can’t do it that way. Having said that, we might need to look into a better way for you to share some of this data. Thanks,
Tina Jan 29.09

Discussion

Finding the collector for a specific location

There has been a request for an easy way to contact all data collectors at a given location.

Why do we need this?

Do I assume we want this to exchange data on transferred patients? If not, please add reasons here.

If this is the main reason we want this functionality, then lets instead fast-track the implementation of a different way to deal with pending patients: Interchange

PHIA Concern with broadcast email

However, putting into place a solution that automates our sending of personal health data to a broad list of people in hopes of it getting to the person who needs it would go against PHIA. Sending emails with patient data inside our network to specific people who need it is within the spirit of the law. Sending it to a crowd to find the right person would meet PHIA.

Possible ways to collect local data collectors

At this point we can find collectors can be found on the wiki as follows:

grouped by locations in Offices Category
search for a specific location, e.g. for HSC A4, "Victoria S3"
- note: you have to spell out the name of the hospital since it's in the wiki like that
If you start an email to collectors using this, you can not sent patient data through that linke for PHIA reasons.

To be able to group collectors so that we would be able to email to, e.g. "DC Victoria", a mailing list would need to be set up by eHealth for each location. This list would then need to be maintained, likely by Trish who currently manages the DC Med and DC CC lists. This would mean extra work. The extra work after initial setup could be minimized if the groups are designed such that DC med and DC CC become collections of the local lists.

Subcategories

This category has the following 6 subcategories, out of 6 total.

C

Critical Care QI Team‎ (4 P)

D

Database Manager‎ (2 C, 8 P)

I

IT Support‎ (2 C, 14 P)

O

Offices‎ (6 C, 4 P)

S

Statistician‎ (2 P)
Steering Committee‎ (7 P)

Pages in category "Contact List"

The following 6 pages are in this category, out of 6 total.

Outlook Mailing Lists

D

@@ Line 18: / Line 18: @@
 ==Discussion==
 === Finding the collector for a specific location ===
-*Is there any way we can group data collectors per hospitals rather than names? It would save time rather than going through the whole list of names to find out who does which wards and hospital? (shirley kiesmans original comment).
+There has been a request for an easy way to contact all data collectors at a given location.
-** The collectors are already grouped under names in the [[:Category:Offices|Offices]] Category. Or, if you just want to find the collector for a specific location, e.g. for HSC A4, do a search on that. Note: You have to spell out the Hospital name because that is how we spelled it in the collectors entries. Try "Victoria S3" in the Search box. [[User:Ttenbergen|Ttenbergen]] 17:11, 21 August 2009 (CDT)
-**The grouping needs to be under Microsoft Outlook for reasons of PHIA.  In the meantime we can look up individuals by name under the Global Address Book.--[[User:CMarks|CMarks]] 16:24, 21 August 2009 (CDT)
+==== Why do we need this? ====
-*** There is no PHIA protection for your contact info. There are privacy regulations, e.g. FIPPA, but PHIA only applies to '''P'''ersonal '''H'''ealth '''I'''nformation ('''A'''ct).[[User:Ttenbergen|Ttenbergen]] 17:11, 21 August 2009 (CDT)
+Do I assume we want this to exchange data on transferred patients? If not, please add reasons here.
-***what Joanne and Con have suggested is that in the global address book for Outlook Exchange besides having a DC and DC MED email group, to also have grouping by Hospital/program.  [[User:TOstryzniuk|TOstryzniuk]] 16:35, 21 August 2009 (CDT)
-**** That would still not tell you which collector covers which ward. [[User:Ttenbergen|Ttenbergen]] 17:11, 21 August 2009 (CDT)
+If this is the main reason we want this functionality, then lets instead fast-track the implementation of a different way to deal with pending patients: [[Interchange]]
-*I think the above resolves the questions. If not, please explain how. [[User:Ttenbergen|Ttenbergen]] 17:11, 21 August 2009 (CDT)
-*****Collectors are never sure who is covering who at each site or when.  People can be off sick or vacation coverage plans change.  This is the reason they prefer to send one email to say all the STB medicine collectors in hope that they connect with the correct person that may be covering that ward.  Because some sites help each other out another collector may actually follow up the question being asked.[[User:TOstryzniuk|TOstryzniuk]] 21:07, 21 August 2009 (CDT)
+==== PHIA Concern with broadcast email ====
+However, putting into place a solution that automates our sending of personal health data to a broad list of people in hopes of it getting to the person who needs it would go against PHIA. Sending emails with patient data inside our network to specific people who need it is within the spirit of the law. Sending it to a crowd to find the right person would meet PHIA.
+==== Possible ways to collect local data collectors ====
+At this point we can find collectors can be found on the wiki as follows:
+* grouped by locations in [[:Category:Offices|Offices]] Category
+* search for a specific location, e.g. for HSC A4, "Victoria S3"
+** note: you have to spell out the name of the hospital since it's in the wiki like that
+* If you start an email to collectors using this, you can not sent patient data through that linke for PHIA reasons.
+To be able to group collectors so that we would be able to email to, e.g. "DC Victoria", a mailing list would need to be set up by eHealth for each location. This list would then need to be maintained, likely by Trish who currently manages the DC Med and DC CC lists. This would mean extra work. The extra work after initial setup could be minimized if the groups are designed such that DC med and DC CC become collections of the local lists.