Transition to Database Server

CCMDB will eventually outgrow Microsoft Access as a storage format for our Centralized_data.mdb.

Technical considerations

We need to be able to access this from collector laptops; these might be accessing the network remotely

We now need to work out the following:

U of M is in the process of setting up a centralized solution for data management. Allan is in contact with them for this.

2024-03-13 - Allan organized meeting with dept leadership to discuss the U of M option; they were not enthusiastic and wanted to wait for a Shared Health solution instead.
2024-later - Allan met with Kiran and got the impression that they are an option for us
2024-02-08 - met with Kiran and her technical team to discuss our database and came away with the impression that they are not an option
2024-01-24 - Discussion with Kiran Kaur from U of M re. them hosting us to put our data into CyVerse - or not CyVerse. They asked for meeting to discuss Details U of M needs to know to consider Database solution for us
2023-04-19 - Allan reported that U of M is moving ahead with CyVerse, and there will be an opportunity to test soon. Cost structure still not clear.
2022-10-17 - Allan attended meeting that introduced CyVerse as a possible tool; U of M is working with Manitoba Health to find out if and how privacy can be accomplished with this. Early stages but Allan will stay in the loop with them.

Narmada Retnakaran (Manager, Data Coordinating Centre) is getting a handle on how they do stuff before she is prepared to discuss further with us
we asked CHI if they could store this for us, but they said storing external data like this is not currently a project they can take on

2019-08-22 - Allan reported that CHI will set up a group to work through the governance of such a server. Tina suggested to start the technical discussions in tandem with this, and Allan agreed to make the connection to do this.

2023-01-18 email from Alex Omson responding to ticket 5698212 about slow access to our db back end; responded Jan 25
2022-09-27 long string of "waiting for input from Perry" as documented in Task minutes
2021-11-04 that incident was taken over by Kevin Soroka a while ago, Tina emailed him to follow up; eventually a Christine Pawlett and Shelley Irving Day got back to us, had one meeting and progress stalled again
2021-08... was encouraged by MS Access upgrade team to start a new incident for this (INC000004781738)
2021-02-12 - Summary of the last few months: we put in a "Provincial Intake" request with the help of Alex Omsen; Shelley Irving Day agreed to be the required executive level support; there is ongoing conversation at the leadership level how our database fits into ongoing needs and once that is decided we will hopefully move toward a solution.

a long time ago we tried to set up our own server within the Shared Health system; they initially offered to make this safe and doable within their network but then the price tag was to the moon, and they would not have allowed us to access this network from the rest of the network so no use
there was at least one meeting at some point to which Kym Morris was also invited
we tried to work with Decision Support Services and had a test system set up when the arrangement fell through because a data agreement could not be reached
- WRHA Department "Analytics & Business Intelligence" has given us access to a database on their database server where we would be able to store our data. The technical groundwork was in place: we were able to add/edit/remove tables and access them via an MS Access front end through ODBC. Then some decision was made that made this not a feasible solution, might have been when Trevor Strom left