Centralized data Vetting Process: Difference between revisions
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[[User:Srusnak|Srusnak]] 11:56, 2014 July 17 (CDT) | [[User:Srusnak|Srusnak]] 11:56, 2014 July 17 (CDT) |
Revision as of 11:56, 2014 July 17
- need to make sure all in Data Appending Process is addressed.
Pull down data
Before processing run Pull_down_centralized_data.vbs to do backups and move data from the regional server for local processing. This also prevents collectors from sending while data is being processed.
When you 'pull'
centralized.mdb
and phi.mdb
It goes into the desktop centralized_on_c (folder icon)
from the RegionalWRHA (wreath icon)
Pull is for the data processor to do edits, etc.
Push is for everyone else to see the data
** Before going home
ALWAYS make sure you are in the 'push' mode
PTorres 14:37, 2014 July 16 (CDT)
clean ups
do ONLY once when we import Ed's to centralized.mdb
- 1use_only_update_3000_transfer_dates_to_null
Make PseudoPHINs
If it is determined that a patient legitimately without PHIN (e.g. out of province) has not been encountered before, generate a PseudoPHIN:
- open the patient from the patient list
- click the pseudo button to the left of the PHIN field label
- the program will look up the highest previous PseudoPHIN and enter that + 1 into the PHIN field
Check for problems
Use Centralized data front end.mdb "NDC" (New Data Check) queries and fix data as needed; if a patient shows up in one of the queries fix if possible; if question to collector is required, set Record Status field to "questioned"
Perform the Queries in this order:
should always be zero
2. NDC_Chart_9_Digit
3. NDC_Phin Fake or Blank
Home
Advanced
Advanced Filter Sort
LastName
Ascending
Toggle Filter
This sorts by LastName
** before assigning phin, make sure to check for the highest number in Highest Pseudo Phin
DO NOT assign pseudo Phin if a single, or if 'incomplete'
If they have previous encounters, we can assign a phin
4. NDC_Diff_Phin_Same_LN
Home
Advanced
LastName
Ascending
Toggle
5. NDC_Same_Chart_Site_Diff
6. NDC_SamePhin_Diff_LN_FN_DOB
Home
Advanced
Phin
Home
Toggle Filter
7. NDC_SamePHIN_Site_Diff_chart
8. NDC_CLI_AcqDX_but_NoCLI_DateinTMPV2 (see CLI Dx vs Tmp checking)
Once every querie has been performed, checked, and cleaned
then
Vet All Sent
This changes the record status 'sent' to 'vetted'
still working on sorting these ones out
- NDC_DiffPhin_SameLN_FN_DOB - ?
- NDC_SamePhin_Diff_LN_FN_DOB_Sex - ?
- NDC_SameChart_site_Diff_PHIN
- NDC_Missing_TransferDate_wPivot
- NDC_VAP_AcqDX_but_NoVAP_DateinTMPV2 (see VAP Dx vs Tmp checking)
- NDC_VAP_No_AcqDX_but_VAP_DateinTMPV2 (see VAP Dx vs Tmp checking)
- NDC_VAP_unacceptable_date (see VAP Dx vs Tmp checking)
- NDC_CLI_No_AcqDX_but_CLI_DateinTMPV2 (see CLI Dx vs Tmp checking)
- NDC_CLI_unacceptable_date (see CLI Dx vs Tmp checking)
PTorres 14:32, 2014 July 16 (CDT)
Set record as vetted
At this point all records with problems will have had the Record Status field set to "questioned" so the remaining ones that are set to "sent" are clean and can be set to "vetted". Press the "vet all sent" button. This will change all records currently set to "sent" to "vetted".
Push up data
When all processing is done, run Push_up_centralized_data.vbs to return the data to where collectors can add to it.
Confirm data backups
Until we are comfortable with the process working, check that the backups for centralized are being created as they should be b Pull down centralized data.vbs and Push up centralized data.vbs. Once we are confident I would recommend a monthly Outlook task to check, with the link to the directory included. Ttenbergen 16:43, 2014 April 30 (CDT)
As per Trish, moved from 1Backup.bat, the Data Processor must regularly (at least once per week) check if backup went to location expected or not. In the past main office has experienced backup batch files that for some reason stopped working. Because no one did regular checks we had long period with with no backup!Trish Ostryzniuk 18:54, 2014 April 29 (CDT)
At the end of the day, before going home,
ALWAYS make sure you are in the push mode
and make sure to perform a Back Up
BACK UP PROCEDURE
Click on
Pagasa's Desktop (folder icon)
CCMIS Batch_Files
1BackUp.bat
press any key to continue
enter
wait for it to do the back up
then it will say
processing complete
press any key to continue
Srusnak 11:56, 2014 July 17 (CDT)