Centralized data Vetting Process: Difference between revisions
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# click the '''pseudo''' button to the left of the PHIN field label | # click the '''pseudo''' button to the left of the PHIN field label | ||
# the program will look up the highest previous PseudoPHIN and enter that + 1 into the PHIN field | # the program will look up the highest previous PseudoPHIN and enter that + 1 into the PHIN field | ||
When you are in | |||
NDC_Phin Fake or Blank | |||
sort 'RecStatus' by ZtoA | |||
sort by LastName | |||
Revision as of 13:26, 2014 July 17
- need to make sure all in Data Appending Process is addressed.
Pull down data
Before processing run Pull_down_centralized_data.vbs to do backups and move data from the regional server for local processing. This also prevents collectors from sending while data is being processed.
Deadline for collectors to send is Thursday at 1pm.
When you 'pull'
centralized.mdb
and phi.mdb
It goes into the desktop centralized_on_c (folder icon)
from the RegionalWRHA (wreath icon)
Pull is for the data processor to do edits, etc.
Push is for everyone else to see the data
** Before going home
ALWAYS make sure you are in the 'push' mode
Srusnak 12:46, 2014 July 17 (CDT)
clean ups
do ONLY once when we import Ed's to centralized.mdb
- 1use_only_update_3000_transfer_dates_to_null
Make PseudoPHINs
If it is determined that a patient legitimately without PHIN (e.g. out of province) has not been encountered before, generate a PseudoPHIN:
- open the patient from the patient list
- click the pseudo button to the left of the PHIN field label
- the program will look up the highest previous PseudoPHIN and enter that + 1 into the PHIN field
When you are in
NDC_Phin Fake or Blank
sort 'RecStatus' by ZtoA
sort by LastName
Check the 'cat' first to make sure if a single encounter or a multiple encounter
If a multiple encounter, then copy & paste the already assigned Phin
To change the Phin
Go on the 'binoculars' for that patient
delete the erroneous Phin, or the zero
click on the 'pseudo' button, and it will automatically asign a Phin
then it will prompt 'Do you want to ...'
say 'yes'
Check for problems
Use Centralized data front end.mdb "NDC" (New Data Check) queries and fix data as needed; if a patient shows up in one of the queries fix if possible; if question to collector is required, set Record Status field to "questioned"
Perform the Queries in this order:
should always be zero
2. NDC_Chart_9_Digit
3. NDC_Phin Fake or Blank
Home
Advanced
Advanced Filter Sort
LastName
Ascending
Toggle Filter
(This sorts by LastName)
** before assigning phin, make sure to check for the highest number in Highest Pseudo Phin
Right click
sort by highest to lowest
DO NOT assign pseudo Phin if a single, or if 'incomplete'
If they have previous encounters, we can assign a phin
4. NDC_Diff_Phin__SameLN_FN_DOB
Home
Advanced
Advanced Filter/Sort
LastName (double click or drag & drop)
Sort by ascending
Home
Toggle Filter
5. NDC_SameChart_Site_Diff_Phin
6. NDC_SamePhin_Diff_LN_FN_DOB_Sex
Home
Advanced
Advanced Filter/sort
Phin (double click or drag & drop)
Sort by ascending
Home
Toggle Filter
7. NDC_SamePHIN_Site_Diff_chart
8. NDC_CLI_AcqDX_but_NoCLI_DateinTMPV2 (see CLI Dx vs Tmp checking)
9. NDC_CLI_No_AcqDX_but_CLI_DateinTMPV2 (see CLI Dx vs Tmp checking)
10. NDC_CLI_unacceptable_date (see CLI Dx vs Tmp checking)
11. NDC_VAP_AcqDX_but_NoVAP_DateinTMPV2 (see VAP Dx vs Tmp checking)
12. NDC_VAP_No_AcqDX_but_VAP_DateinTMPV2 (see VAP Dx vs Tmp checking)
13. NDC_VAP_unacceptable_date (see VAP Dx vs Tmp checking)
14. NDC_unvetted
Once every query has been performed, checked, and cleaned
then perform the first 7 queries once more, to make sure data is all clean and you did not forget any corrections
then Vet All Sent
This changes the record status 'sent' to 'vetted'
For Queries 8-13
we are only monitoring ICU
look for 2014 sent and see if it has to be investigated
still working on this one (have not done this one yet)
NDC_Missing_TransferDate_wPivot
Srusnak 13:01, 2014 July 17 (CDT)
Set record as vetted
At this point all records with problems will have had the Record Status field set to "questioned" so the remaining ones that are set to "sent" are clean and can be set to "vetted". Press the "vet all sent" button. This will change all records currently set to "sent" to "vetted".
Push up data
When all processing is done, run Push_up_centralized_data.vbs to return the data to where collectors can add to it.
Once all data is clean, then we can Vet All Sent
To Push data
Go to Centalized_CCMDB folder
Push_up_centralized_data.vbs
prompts 'do you want to ...'
click 'yes'
when it is done, it will prompt 'finished'
click 'ok'
Srusnak 13:10, 2014 July 17 (CDT)
Confirm data backups
Until we are comfortable with the process working, check that the backups for centralized are being created as they should be b Pull down centralized data.vbs and Push up centralized data.vbs. Once we are confident I would recommend a monthly Outlook task to check, with the link to the directory included. Ttenbergen 16:43, 2014 April 30 (CDT)
As per Trish, moved from 1Backup.bat, the Data Processor must regularly (at least once per week) check if backup went to location expected or not. In the past main office has experienced backup batch files that for some reason stopped working. Because no one did regular checks we had long period with with no backup!Trish Ostryzniuk 18:54, 2014 April 29 (CDT)
At the end of the day, before going home,
ALWAYS make sure you are in the push mode
and make sure to perform a Back Up
BACK UP PROCEDURE
Click on
Pagasa's Desktop (folder icon)
CCMIS Batch_Files
1BackUp.bat
press any key to continue
enter
wait for it to do the back up
then it will say
processing complete
press any key to continue
Srusnak 11:56, 2014 July 17 (CDT)