Data collection log form: Difference between revisions

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The '''PDA collection log form''' is a paper form that the data collectors use to manually record serial number, FN, LN, Admit from, Admit Date/time, discharge date/time, transfer Ready date/time, green sheet/tiss completed. The medicine form is slightly different in that it includes columns for up to 2 move date/times.
{{LegacyContent
This is basically a worksheet that the collector uses to organize patient information from ward log books before they enter into a PDA or laptop.
|explanation=no longer needed with updated processes such as using EPR and [[PatientFollow Project]].
|content=


==Form==
The '''Data collection log form''' is a '''paper form''' that the data collectors use to write down some info about their patients to keep track of them. Much of the information is identical to what is displayed in [[CCMDB.accdb]]s [[Patient List]] and [[Previous entry form]].
To see a copy of the form go to:
*[http://ltc.umanitoba.ca/wikis/ccmdb/index.php/Image:MEDICINE_NEW_LOG_Master_PDA_Collection_Log_MED_NOV_07.xls '''Medicine''' PDA Collection Log Form]
*[http://ltc.umanitoba.ca/wikis/ccmdb/index.php/Image:ICU_PDA_MASTER_COLLECTION_LOG_DEC_14.09.xls '''ICU''' PDA Collection Log Form]


== Data Collector Use ==
==Stopping the use of collection log forms==
''see also [[Feedback Request - Patient List]]
===HSC===
Wherever multiple collectors share collection duties for a ward the log book is used to keep track of who collects which patients using what number.
Stop Date: December 2020  (ICU and Med)
*[[p:Joyce Peterson]] stopped: February 1, 2021


{{discussion}}
=== GRA ===
* from [[Feedback Request - Patient List]] it sounds like this sheet "lives" on the ward at H4H; is that true for all wards?
Stop Date: February 1, 2021
===STB===
Stop date: February 1, 2021


==Main Office Use==
===Legacy Collection Log form info ===
*to check for patients which were missed on the Laptop.  Not used very often. Only when statistician is linking data between wards or ICU/Med, is when this type of problem is identified.
==where collection form log sheet live==
**example: When minimal data is not being entered by some of the staff directly into PDA/laptop, I asked the staff to fax a copy of PDA Collection Log Form.  Staff will complete this form first before they input patient information into PDA.
These forms "live" for a time being, in a "data collector's binder".  The Master Log Collection form resides in Main office for print shop.


*to check on dates discrepancies.  Statistician usually catch them and advises Processor, who first check PDA Collection Log Form, and if not clear on this paper for (not all collectors fill in all the information on this logs so they are not always helpful), then she will email collector to follow up.
The sheet is entirely for the convenience of the collector. Please '''dispose of it in confidential waste when you no longer need it'''. (The sheet used to be sent to the main office, but this is no longer required (June 8.16))


*If the Regional Server is down, or there is no backup copy of the files that are accessible (some do not do regular backups to server), there is no other way to check basic information
==Form==
 
To see a copy of the Data Collection Log form go to:  
*can cross check the actual number of patient. This is not done very often at all.
*[[File:2016 NEW master BLANK data collection logsheet.pdf |2016 New Master data Collection logsheet PDF]]
 
===Plans===
Staff are not supposed to use their own version of the Data Collection Logs nor should they be making photocopies of this form. It cost more to photocopy than to get a batch done in the printshop. We currently have a number of versions of the data collection log forms that staff are using. If you are one of those units that are using a version other than one shown in link above, please contact the [[Data Processor]] and she will order them from printshop. -Trish Ostryzniuk 14:59, 2012 October 24 (CDT)--[[User:TOstryzniuk|Trish Ostryzniuk]] 16:27, 2016 September 19 (CDT)
*The PDA collection log was a useful form when we started data collection manually.  Recording the information on this form is actually duplicating what is being entered into the PDA or laptop.  We will be reviewing some alternate ideas that may lend themselves to the elimination of this form. Transcribing information onto paper then inputting into PDA or laptop adds to the workload of collection. No changes at the moment but will keep you posted.--[[User:TOstryzniuk|TOstryzniuk]] 19:03, 17 May 2010 (CDT)  
** Time to think about this again? [[User:Ttenbergen|Ttenbergen]] 10:10, 2012 September 6 (CDT) {{discussion}}


== Data Collector Use ==
=== Keeping track of [[Serial number]] / Pat_ID ===
We now have [[Facilitated Management of Serial numbers]]. This eliminates the function of the paper forms to keep track of serials.


[[Category: Forms]]
== Related articles ==
{{Related Articles}}
}}
[[Category: Legacy Data Collection]]

Latest revision as of 10:17, 28 January 2022

Legacy Content

This page contains Legacy Content.

  • Explanation: no longer needed with updated processes such as using EPR and PatientFollow Project.
  • Successor: No successor was entered

Click Expand to show legacy content.

The Data collection log form is a paper form that the data collectors use to write down some info about their patients to keep track of them. Much of the information is identical to what is displayed in CCMDB.accdbs Patient List and Previous entry form.

Stopping the use of collection log forms

HSC

Stop Date: December 2020 (ICU and Med)

GRA

Stop Date: February 1, 2021

STB

Stop date: February 1, 2021

Legacy Collection Log form info

where collection form log sheet live

These forms "live" for a time being, in a "data collector's binder". The Master Log Collection form resides in Main office for print shop.

The sheet is entirely for the convenience of the collector. Please dispose of it in confidential waste when you no longer need it. (The sheet used to be sent to the main office, but this is no longer required (June 8.16))

Form

To see a copy of the Data Collection Log form go to:

Staff are not supposed to use their own version of the Data Collection Logs nor should they be making photocopies of this form. It cost more to photocopy than to get a batch done in the printshop. We currently have a number of versions of the data collection log forms that staff are using. If you are one of those units that are using a version other than one shown in link above, please contact the Data Processor and she will order them from printshop. -Trish Ostryzniuk 14:59, 2012 October 24 (CDT)--Trish Ostryzniuk 16:27, 2016 September 19 (CDT)

Data Collector Use

Keeping track of Serial number / Pat_ID

We now have Facilitated Management of Serial numbers. This eliminates the function of the paper forms to keep track of serials.

Related articles

Related articles:
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