Sending Patients: Difference between revisions

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To send on [[#Wednesday is the weekly sending day | Send Day]]:

* run [[News and Backup]] so you have a backup with the most possible information

* check that all patients whom you want to send are ~~both complete and~~ [[Final Check]]ed in [[Patient List]]

* check that all patients whom you want to send are [[Final Check]]ed in [[Patient List]]

** {{discussion}} they don't technically have to be set to "complete" for the send to be successful. Should we take that out, or are there collection reasons to require this? [[User:Ttenbergen|Ttenbergen]] 11:26, 15 October 2010 (CDT)

* click the Send Records button

* enter [[batch sent number]] which is one higher than the last batch sent

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* format Column Autofit, click, discharges not sent will come up false, click on G and type reason not sent

* exit and say yes to save all

* We keep a record of batches sent by printing the [[Sent Report]] from ACCESS after sending which lists serial numbers and names of the patients in the sent file. Write at the top of the sheet the batch number and date sent. This sheet gets filed in a folder for future reference.

*Optional choice for to keep a record of batches sent by printing the [[Sent Report]] from ACCESS after sending which lists serial numbers and names of the patients in the sent file. Write at the top of the sheet the batch number and date sent. This sheet gets filed in a folder for future reference.

**{{discussion}} who is "we", is this done the same way everywhere, and does this need to be printed and saved at all? If it is optional, details should be listed here [[User:Ttenbergen|Ttenbergen]] 11:26, 15 October 2010 (CDT)

* check your output data immediately after sending to make sure it is on the regional server, i.e. the corresponding folder will open automatically. filenames in the output folder are automatically generated by Access following the [[sent files naming conventions]]; if the file is not there, contact [[Tina Tenbergen | Tina]] or [[Trish Ostryzniuk | Trish]]

**{{discussion}} How ''often'' does a file not get across properly? Is this worth checking each time? If so, I should change the send function in CCMDB.mdb so the file gets opened automatically... But: if this is '''rare''' we should not clutter the process. I think this question will require input from Trish... [[User:Ttenbergen|Ttenbergen]] 11:26, 15 October 2010 (CDT)

** do not call Pagasa to check for you, if you can see it, it's there

* do not call Pagasa to check for you, if you can see it, it's there

* if the output checked out OK you can [[Delete Final Checks]] by pressing the "Delete FinalChecks" button. The program tells you how many rows are being deleted.

* run [[News and Backup]] once again to create a backup of the patients files now remaining in your data/ccmdb.mdb.

@@ Line 16: / Line 16: @@
 To send on [[#Wednesday is the weekly sending day | Send Day]]:
 * run [[News and Backup]] so you have a backup with the most possible information
-* check that all patients whom you want to send are both complete and [[Final Check]]ed in [[Patient List]]
+* check that all patients whom you want to send are  [[Final Check]]ed in [[Patient List]]
-** {{discussion}} they don't technically have to be set to "complete" for the send to be successful. Should we take that out, or are there collection reasons to require this? [[User:Ttenbergen|Ttenbergen]] 11:26, 15 October 2010 (CDT)
 * click the Send Records button
 * enter [[batch sent number]] which is one higher than the last batch sent
@@ Line 23: / Line 22: @@
 * format Column Autofit, click,  discharges not sent will come up false, click on G and type reason not sent
 * exit and say yes to save all
-* We keep a record of batches sent by printing the [[Sent Report]] from ACCESS after sending which lists serial numbers and names of the patients in the sent file. Write at the top of the sheet the batch number and date sent.  This sheet gets filed in a folder for future reference.
+*Optional choice for to keep a record of batches sent by printing the [[Sent Report]] from ACCESS after sending which lists serial numbers and names of the patients in the sent file. Write at the top of the sheet the batch number and date sent.  This sheet gets filed in a folder for future reference.
-**{{discussion}} who is "we", is this done the same way everywhere, and does this need to be printed and saved at all? If it is optional, details should be listed here [[User:Ttenbergen|Ttenbergen]] 11:26, 15 October 2010 (CDT)
 * check your output data immediately after sending to make sure it is on the regional server, i.e. the corresponding folder will open automatically. filenames in the output folder are automatically generated by Access following the [[sent files naming conventions]]; if the file is not there, contact [[Tina Tenbergen | Tina]] or [[Trish Ostryzniuk | Trish]]
 **{{discussion}} How ''often'' does a file not get across properly? Is this worth checking each time? If so, I should change the send function in CCMDB.mdb so the file gets opened automatically... But: if this is '''rare''' we should not clutter the process. I think this question will require input from Trish... [[User:Ttenbergen|Ttenbergen]] 11:26, 15 October 2010 (CDT)
-** do not call Pagasa to check for you, if you can see it, it's there
+* do not call Pagasa to check for you, if you can see it, it's there
 * if the output checked out OK you can [[Delete Final Checks]] by pressing the "Delete FinalChecks" button. The program tells you how many rows are being deleted.
 * run [[News and Backup]] once again to create a backup of the patients files now remaining in your data/ccmdb.mdb.