Sending Patients: Difference between revisions

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== Sending Data ==

The day to send data is '''''Wednesday'''''~~. If for some reason you cannot send data on Wednesday, you may send on Tuesday but you must call [[Data Processor|Pagasa]] prior~~ to ~~sending data~~. You cannot send on Monday, ~~Thursday,~~ or Friday because the main office ~~staff are using~~ the Regional Server on these days ~~to process the data~~.

The day to send data is '''''Wednesday'''''or Thursday up to 13:00 hrs.

You cannot send on Monday, Tuesday or Friday because the main office is processing and doing QA checks and edits etc on the master database which is pulled off the Regional Server on these days.

To send:

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**** To do that we would only need to know '''''that''''', not why. Why do we need to know reasons? [[User:Ttenbergen|Ttenbergen]] 17:59, 21 July 2011 (CDT) {{discussion}}

** exit and say yes to save all

*Optional choice for to keep a record of batches sent by printing the [[Sent Report]] from ACCESS after sending which lists serial numbers and names of the patients in the sent file. Write at the top of the sheet the batch number and date sent. This sheet gets filed in a folder for future reference.

* check your output data immediately after sending to make sure it is on the regional server, i.e. the corresponding folder will open automatically. file names in the output folder are automatically generated by Access following the [[sent files naming conventions]]; if the file is not there, contact [[Tina Tenbergen | Tina]] or [[Trish Ostryzniuk | Trish]]

**{{discussion}} How ''often'' does a file not get across properly? Is this worth checking each time? If so, I should change the send function in CCMDB.mdb so the file gets opened automatically... But: if this is '''rare''' we should not clutter the process. I think this question will require input from Trish... [[User:Ttenbergen|Ttenbergen]] 11:26, 15 October 2010 (CDT)

*** How often does a file not get sent without an error being created in CCMDB.mdb? If this is common, I'll need to find out why. If it's rare, then is the "check" step necessary? [[User:Ttenbergen|Ttenbergen]] 17:59, 21 July 2011 (CDT) {{discussion}}

* do not call Pagasa to check for you, if you can see it, it's there

* if the output checked out OK you can sent patients (who now have "sent" in their [[Record field]]) by pressing the '''[[Delete Sent Patients button]]'''. The program tells you how many rows are being deleted.

**Tina, the program used to tell us how many rows were being deleted but that has not been the case for a long time. It would be nice to know the actual because it provides us with a quick & easy check to verify number of files deleted and it is an easy cross reference at the same time.--[[User:CMarks|CMarks]] 08:05, 29 August 2011 (CDT)

@@ Line 7: / Line 7: @@
 == Sending Data ==
-The day to send data is '''''Wednesday'''''. If for some reason you cannot send data on Wednesday, you may send on Tuesday but you must call [[Data Processor|Pagasa]] prior to sending data. You cannot send on Monday, Thursday, or Friday because the main office staff are using the Regional Server on these days to process the data.
+The day to send data is '''''Wednesday'''''or Thursday up to 13:00 hrs.
+You cannot send on Monday, Tuesday or Friday because the main office is processing and doing QA checks and edits etc on the master database which is pulled off the Regional Server on these days.
 To send:
@@ Line 22: / Line 24: @@
 **** To do that we would only need to know '''''that''''', not why. Why do we need to know reasons? [[User:Ttenbergen|Ttenbergen]] 17:59, 21 July 2011 (CDT)  {{discussion}}
 ** exit and say yes to save all
-*Optional choice for to keep a record of batches sent by printing the [[Sent Report]] from ACCESS after sending which lists serial numbers and names of the patients in the sent file. Write at the top of the sheet the batch number and date sent.  This sheet gets filed in a folder for future reference.
-* check your output data immediately after sending to make sure it is on the regional server, i.e. the corresponding folder will open automatically. file names in the output folder are automatically generated by Access following the [[sent files naming conventions]]; if the file is not there, contact [[Tina Tenbergen | Tina]] or [[Trish Ostryzniuk | Trish]]
-**{{discussion}} How ''often'' does a file not get across properly? Is this worth checking each time? If so, I should change the send function in CCMDB.mdb so the file gets opened automatically... But: if this is '''rare''' we should not clutter the process. I think this question will require input from Trish... [[User:Ttenbergen|Ttenbergen]] 11:26, 15 October 2010 (CDT)
-*** How often does a file not get sent without an error being created in CCMDB.mdb? If this is common, I'll need to find out why. If it's rare, then is the "check" step necessary? [[User:Ttenbergen|Ttenbergen]] 17:59, 21 July 2011 (CDT) {{discussion}}
-* do not call Pagasa to check for you, if you can see it, it's there
 * if the output checked out OK you can sent patients (who now have "sent" in their [[Record field]]) by pressing the '''[[Delete Sent Patients button]]'''. The program tells you how many rows are being deleted.
 **Tina, the program used to tell us how many rows were being deleted but that has not been the case for a long time. It would be nice to know the actual because it provides us with a quick & easy check to verify number of files deleted and it is an easy cross reference at the same time.--[[User:CMarks|CMarks]] 08:05, 29 August 2011 (CDT)