RecordStatus field: Difference between revisions
Ttenbergen (talk | contribs) m Ttenbergen moved page Record Status field to RecordStatus field over a redirect without leaving a redirect: that's the actual name |
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''if you are looking for the field collectors can use for their own custom designations, see [[Record field]] | ''if you are looking for the field collectors can use for their own custom designations, see [[Record field]] | ||
The RecordStatus Field in [[L_Log]] designates the status of the data in the record. The field can be seen on the [[Patient Viewer]] and the [[Patient List]]. The setting of the field will affect processing as follows. | <onlyinclude>The RecordStatus Field in [[L_Log]] designates the status of the data in the record. The field can be seen on the [[Patient Viewer]] and the [[Patient List]]. The setting of the field will affect processing as follows.</onlyinclude> | ||
=== incomplete === | === incomplete === | ||
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At the end of the vetting process the data processor will press the "Vet all sent" button. At this time, any sent records that have not been flagged as "questioned" should be clean, so the button will set all "sent" to "vetted". | At the end of the vetting process the data processor will press the "Vet all sent" button. At this time, any sent records that have not been flagged as "questioned" should be clean, so the button will set all "sent" to "vetted". | ||
[[Category: 2013 data upgrades]] | [[Category: 2013 data upgrades]] | ||
[[Category: Data Collection Guide]] | [[Category: Data Collection Guide]] | ||
[[Category: Patient Viewer]] | [[Category: Patient Viewer]] | ||
[[Category: Data structure]] | |||
Revision as of 13:29, 27 April 2015
if you are looking for the field collectors can use for their own custom designations, see Record field
The RecordStatus Field in L_Log designates the status of the data in the record. The field can be seen on the Patient Viewer and the Patient List. The setting of the field will affect processing as follows.
incomplete
A patient is automatically set to incomplete when a new record is created.
complete
Once a patient's record is complete and all checkboxes in the Patient Viewer are set, the collector will try to set the patient to "complete". This changes triggers the Template:CCMDB Data Integrity Checks; if any problems are found, the record is set back to "incomplete". Records that are set to complete will be treated differently during the next sending. Ideally the collector will set the field to "complete" as soon as you have entered the last data for a patient, while they still have the chart to be able to fix errors without having to get the chart again. Also, it saves time during sending.
sent
At sending, records that were set to "complete" will be changed to "sent" in both CCMDB.mdb and Centralized_data.mdb. A record that is "sent" can no longer be edited or overwritten by CCMDB.mdb during sending. If a record needs to be re-sent, the data processor needs to change the setting to "incomplete" first. In CCMDB.mdb, the Delete Sent Patients button checks for this field to be set to "sent" to delete patients.
questioned
As part of the Centralized data Vetting Process the data processor runs queries to ensure data is valid. If any "sent" record has problems, she sets the recordstatus to "questioned". In the future a questioned record may be copied back to the collectors laptop automatically at the next send time to facilitate validation; likely the data processor would put an entry into the Notes field to tell the data collector what is wrong. See Questioning data back to collectors.
vetted
At the end of the vetting process the data processor will press the "Vet all sent" button. At this time, any sent records that have not been flagged as "questioned" should be clean, so the button will set all "sent" to "vetted".