Working from home

Generally data collection is not done from home, but we started to do this during the COVID-19 pandemic and needed a space to document the process. See #Approval to work from home.

Ongoing info for collectors

Changing passwords

At least one collector has been unable to connect to the network after changing the password from home. Shared Health said that password changes have to be done while hard connected at work. So, when it's time to change the password, do it next time you go to the office rather than from home when the reminder comes up.

Sending is slow

Slow sending increases probability of send collisions. Winging it for now, might need to set times for individuals.

Specifics for process changes per site

We need to have people check mail etc occasionally. For now, site/program specific info is in

• STB Collection Guide#IMPORTANT_INFORMATION_DURING_COVID_PANDEMIC
• STB_Critical_Care_Collection_Guide#IMPORTANT_INFORMATION_DURING_COVID_PANDEMIC
• STB Medicine Collection Guide#IMPORTANT_INFORMATION_DURING_COVID_PANDEMIC

Initial info for setting this up

Approval to work from home

As of 2020-04 work from home can only be done on an exception basis, currently due to COVID. STB can do most of their work from home due clinical documentation on EPR, other would only be able to do ~25% of their work from home so are not approved for this for now.

What forms need filling? Space requirements? Responsibility for records? Anything else?

• SMW

• Cargo

• Categories

Extended office

How to apply to eHealth and that each colletor who will work from home has to pull that certificate while still at work

Extended office will kick you off at times. It doesn't necessarily tell you when that happens, but email and connection to server will stop working. You can see if you are connected by looking for the (your background might be different) in the bottom right corner of your screen. If it's blue you are connected, if it's grey you are not. Also, you can hover over it and it will tell you. If you have been disconnected, just use the shortcut on your desktop again to re-connect.

Home office requirements

There was that link to security