2020-10 COVID unit collection: Difference between revisions

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This page explains how we will collect data on patients located in COVID units or other temporary units starting 2020-10.  
== Related articles ==
{{Related Articles}}
 
{{LegacyContent
|explanation=We no longer have special rules for coding COVID units. See [[COVID_Designated_Ward]] for details.
|content= 
 
This page explains how we will collect data on patients located in COVID units or other temporary units starting 2020-Oct-15.  


== Instructions ==
== Instructions ==
=== How do we decide which patients to include ===
Include all patients meeting the [[Definition of a Medicine Laptop Admission]].
=== Which laptops will they be collected on? ===
=== Which laptops will they be collected on? ===
* At sites that use [[PatientFollow Project]], patients will be assigned to laptops based on that.
They will be collected on the laptops assigned as per [[PatientFollow Project]].
* At sites that still use per unit allocation, patients in COVID locations will be assigned based on their service: they will be picked up by the collector who collects the main unit for the service covering them. Filter [[Cognos EPR Report]] / [[EPR Reports Integrator]] by service to identify patients on COVID units.
{{Discuss |
* Lisa changed this from "service" to "location". I changed it back. The way we discussed this, those patients would already be on one of our regular medicine services. We want to move to having that service's collector capture the patient, rather than a designated "collector for patients on a covid ward". As far as I understand we should already be filtering by service rather than location so we can capture other boarding patients in Cognos. Is that not what people are doing? Ttenbergen 22:30, 2020 October 8 (CDT)
* I understand the concept of collecting per service, but if your instructions are how to filter in EPR Reports we filter by location and then once that report is generated we then look through the service of each location to see what patients belong to each collector [[User:Lkaita|Lisa Kaita]] 06:45, 2020 October 9 (CDT)}}


=== How will they be entered on the laptops ===
=== How will they be entered on the laptops ===
* Use '''the home unit for the service that covers the patient''' as the [[Service/Location]] (e.g. for HSC H service pt on COVID unit, enter HSC_H4)
See [[Boarding Loc]]
* Enter a [[Boarding Loc]] entry of <your site> - COVID unit (e.g. "HSC - COVID unit") for any admission to and time spent in a COVID unit
** enter the actual location into the comment field, e.g. JK3


* If the patient moves to another unit from a COVID unit:
== What to enter for [[Pre-admit Inpatient Institution]] [[Previous Location]] / [[Dispo]] for patients from/to Covid units ==
** at [[PatientFollow Project]] sites, or if the move is to a [[Service/Location]] also collected on this laptop, enter a [[Boarding Loc]] entry for this move
* Just enter the generic <site>_<program> (e.g. HSC_Med)
** at non-[[PatientFollow Project]] sites, and if the [[Service/Location]] is not collected on this laptop, discharge the patient from this laptop as they will be collected by the corresponding other collector
 
* If the patient moves to the COVID unit from another unit:
** at [[PatientFollow Project]] sites, or if the move is from a [[Service/Location]] also collected on this laptop, enter a [[Boarding Loc]] entry for this move
** at non-[[PatientFollow Project]] sites, and if the previous location is not collected on this laptop, discharge the patient from the first laptop and enter them on the laptop responsible for the new [[Service/Location]]
 
 
{{Discuss|
*1. if they subsequently go back to their home unit do we make another entry in the tmp with home medicine ward?
** if my new content above addresses this, please remove the question, else elaborate. Ttenbergen 22:30, 2020 October 8 (CDT)
*2. For those that start on their home unit and are then transferred to a COVID ward do we use the tmp for all moves? e.g. on H4 transferred to COVID ward, then transferred back to home ward, so first tmp entry would be boarding loc- home medicine ward with date and time of arrival, second entry in tmp would be boarding loc- HSC COVID ward, with date and time of move, actual location in Q column, third entry in tmp would be boarding loc-home medicine ward, with date and time of move back to home unit.
** if my new content above addresses this, please remove the question, else elaborate, or better yet, update my content so it addresses the question. Ttenbergen 22:30, 2020 October 8 (CDT)
*3.  As in the first wave will we exclude those patients that are not under any of our medicine services?  Ie. neurology and respiratory patients but we do include nephrology patients.
** I figured we would filter by service, in which case that would be addressed. We would need to figure out what to do with Nephro. Ttenbergen 22:30, 2020 October 8 (CDT) }}


== Background ==
== Background ==
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We will start to treat COVID and other contingency locations like any other [[Boarding Loc]].  
We will start to treat COVID and other contingency locations like any other [[Boarding Loc]].  
}}


== Related articles ==
{{Related Articles}}


[[Category:2020 COVID unit transition]]
[[Category:2020 COVID unit transition]]

Latest revision as of 11:33, 2021 May 6

Related articles

Related articles:

Legacy Content

This page contains Legacy Content.
  • Explanation: We no longer have special rules for coding COVID units. See COVID_Designated_Ward for details.
  • Successor: No successor was entered

Click Expand to show legacy content.

This page explains how we will collect data on patients located in COVID units or other temporary units starting 2020-Oct-15.

Instructions

How do we decide which patients to include

Include all patients meeting the Definition of a Medicine Laptop Admission.

Which laptops will they be collected on?

They will be collected on the laptops assigned as per PatientFollow Project.

How will they be entered on the laptops

See Boarding Loc

What to enter for Pre-admit Inpatient Institution Previous Location / Dispo for patients from/to Covid units

  • Just enter the generic <site>_<program> (e.g. HSC_Med)

Background

Physical locations of COVID isolation, cohorting and expansion keep changing. Every change we make to Service/Location causes extra disruption to collection, documentation, training, vacation coverage hand-over and data processing steps so we needed a flexible method that doesn't require decisions and changes every time locations are opened, closed or moved.

We will start to treat COVID and other contingency locations like any other Boarding Loc.

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