AcceptDateSource: Difference between revisions

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This is a ''temporary project'' to track source collectors use for [[Accept DtTm]] to help us assess quality and consistency of this data.  
{{Project
|ProjectActive=legacy
|ProjectProgram=CC and Med
|ProjectRequestor=Internal
|ProjectCollectionStartDate=2017-02-01
|ProjectCollectionStopDate=2017-03-31
|Project={{PAGENAME}}
}}
{{LegacyContent
|explanation=Project finished
|successor=
|content=
 
 
 
Tracking of the source collectors use for ''Accept DtTm'' to help us assess quality and consistency of this data.  


==Collection instructions==
==Collection instructions==
For each patient admitted from the ER, enter one or more lines for this project.  
For each patient admitted from the ER, enter one or more lines for this project.  


Enter '''one line for each document''' you came across that you could have used as source for the [[Accept DtTm]], enter the source/document:  
Enter '''one line for each document''' you came across that you could have used as source for the ''Accept DtTm'', enter the source/document:  
* TMP tab on laptop in [[CCMDB.mdb]]
* TMP tab on laptop in [[CCMDB.accdb]]
* '''Project''': AcceptDateSource
* '''Project''': AcceptDateSource
* '''Item''': select the document from [[#Options for "Item"]]
* '''Item''': select the document from [[#Options for "Item"]]
* '''checkbox/column B''': check if this is the document you used for the [[Accept DtTm]]
* '''checkbox/column B''': check if this is the document you used for the ''Accept DtTm''
* '''Date/column E''': enter the date if different from the one you used.  
* '''Date/column E''': enter the date if different from the one you used.  
* '''Time/column M''': enter the timeif different from the one you used.  
* '''Time/column M''': enter the time if different from the one you used.  
** {{discussion}} How do we capture the time when it is not documented?  ie. Dr's orders date is the same as pink sheet, but there is no time for the order written?  Should we assume the time to be the same as the pink sheet or can we somehow capture the time- not documented? [[User:Lkaita|Lisa Kaita]] 12:45, 2017 January 30 (CST)
** If '''time is not documented''' leave it blank and enter "no time documentation" into the comment field.
*** I'd suggest leave time blank and put comment "no time" into comment. Will flag for Julie to weigh in. Ttenbergen 10:01, 2017 January 31 (CST)
** If '''multiple times''' are documented in a given Item (say Dr Order), enter the earliest time and no need to enter the other times of the same Item. [[User:JMojica|JMojica]] 10:29, 2017 January 31 (CST)
* '''coment/column Q'''': comment if item is "Guess" or "Other"
* '''coment/column Q'''': comment if item is "Guess" or "Other"
=== Direct Admissions / Transfers who stop in ER ===
*See: ''Accept_DtTm_field#Direct_Admissions.2FTransfers''
*For direct admits but stop in ER and Accept_DtTm recorded, choose the option 'Other' and write in the Comment 'Triage sheet-direct'.


=== Options for "Item" ===
=== Options for "Item" ===
Use one of the following for the "Item":  
Use one of the following for the "Item":  
* ER form-Request for Admit to inpatient unit
{| class="wikitable sortable"
* Inpatient summary sheet (pink sheet)
|-
* Dr. order
!| item
* Standard ICU order sheet
!| description
* ICU admission notes
!| sort order
* ICU consult
|-
* HX & Physic note
|| ER form-Request for Admit to inpatient unit ||  || 1
* ER Dr note-ICU accepted the patient
|-
* EPR - see [[#location of accept dttm in EPR]]
|| Inpatient Summary Sheet || whatever colour, white at HSC or pink at Conc, Gra || 2
* Guess - no documentation
|-
* Other - enter in comment what it is
|| Dr. order || written order that our service physician order accepting the patient || 3
|-
|| Standard Order Sheet || ICU or Medicine || 4
|-
|| Admission Notes || ICU or Medicine || 5
|-
|| Consult Form || only consult to ICU or Medicine Services || 6
|-
|| HX & Physic note || || 7
|-
|| ER Dr note || note that ICU/med service accepted the patient || 8
|-
|| EPR - see wiki for field to use || see [[#location of accept dttm in EPR]] || 9
|-
|| Inpatient Demographic Sheet ||  || 9.5
|-
|| Guess - no documentation || || 10
|-
|| Other || enter in comment what it is || 11
|}


{{discussion}}
=== standard vs drs orders ===
*WIDS – white inpatient demographic sheet (Vic site)
* ... However any standard order sheet should really be considered a "Dr's order" unless we are trying to establish a consistent source across all facilities where we can determine accept time, with the exception of SBGH of course.
** Is this a common place fort this info to be documented at the Vic? Is it used elsewehre? Ttenbergen 10:01, 2017 January 31 (CST)
** good point. We are trying to find out how things are documented though, so for now let's treat them differently, but thanks for letting us know that we can combine them. (discussed w Tina and Julie) [[User:TOstryzniuk|Trish Ostryzniuk]] 14:02, 2017 February 7 (CST)
 
=== ICU vs Medicine ===
* We are also putting consults for screening medicine under other as the current dropdown allows only for ICU consult, could that be changed to say consult? [[User:Lkaita|Lisa Kaita]] 11:11, 2017 February 7 (CST)
** We have changed anything that was specific to ICU so it could be medicine as well. Thanks, good point! [[User:TOstryzniuk|Trish Ostryzniuk]] 14:02, 2017 February 7 (CST)


== Preliminary documentation info ==
== Preliminary documentation info ==
Line 49: Line 91:


=== location of accept dttm in EPR ===
=== location of accept dttm in EPR ===
{{discussion}}
It was identified that STB always uses the same source for AcceptDate: from the Dr orders. Still, for completeness of data please enter the source.  
*At STB we always take the accept date and time from the Dr orders. This applies to medicine and ICU.  There are no exceptions that I know of. Do we still have to go through the motions of entering this information on every profile?  I realize that all other hospitals do not have orders yet in their EPR and I understand why you are seeking this information for them. Just want to know if we have to do this or if it can be automatically filled in for STB??--[[User:LKolesar|LKolesar]] 09:34, 2017 January 27 (CST)
Where in EPR, what is the field name? There was talk about us not having rights to the correct field. Do none of the collectors? We discussed at Task meeting what will need to happen to fix this.
*There is no "field name" for accept date and time.  The source for this is the Dr. orders under "transfers/care directives" category under the Orders TAB.  --[[User:LKolesar|LKolesar]] 09:40, 2017 January 27 (CST)
* at GGH, the accept time can be taken from the Admission Register from EPR Report Lists; this time=time on Request for admission generated in ER=admit time on pink sheet=time order written "admit to"
* at GGH, the accept time can be taken from the Admission Register from EPR Report Lists; this time=time on Request for admission generated in ER=admit time on pink sheet=time order written "admit to"


==Dates==
==Dates==
===Start Date===
===Start Date===
Target: 2017-Feb-1
Target: 2017-02-1


===End Date===
===End Date===
2017-Mar-31
admission date up to: 2017-03-31 2359
*any admissions after this date and time, no acceptdatesource to be entered.
 
{{Data Integrity Check List|}}


== Background ==
== Background ==
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[[Category: L_TmpV2 Data]]
[[Category: L_TmpV2 Data]]
[[Category: QA]]
[[Category: QA]]
[[Category: All Projects ICU only]]
}}

Latest revision as of 17:04, 2022 April 21

Projects
Active?: legacy
Program: CC and Med
Requestor: Internal
Collection start: 2017-02-01
Collection end: 2017-03-31

Legacy Content

This page contains Legacy Content.
  • Explanation: Project finished
  • Successor:

Click Expand to show legacy content.

Tracking of the source collectors use for Accept DtTm to help us assess quality and consistency of this data.

Collection instructions

For each patient admitted from the ER, enter one or more lines for this project.

Enter one line for each document you came across that you could have used as source for the Accept DtTm, enter the source/document:

  • TMP tab on laptop in CCMDB.accdb
  • Project: AcceptDateSource
  • Item: select the document from #Options for "Item"
  • checkbox/column B: check if this is the document you used for the Accept DtTm
  • Date/column E: enter the date if different from the one you used.
  • Time/column M: enter the time if different from the one you used.
    • If time is not documented leave it blank and enter "no time documentation" into the comment field.
    • If multiple times are documented in a given Item (say Dr Order), enter the earliest time and no need to enter the other times of the same Item. JMojica 10:29, 2017 January 31 (CST)
  • coment/column Q': comment if item is "Guess" or "Other"

Direct Admissions / Transfers who stop in ER

  • See: Accept_DtTm_field#Direct_Admissions.2FTransfers
  • For direct admits but stop in ER and Accept_DtTm recorded, choose the option 'Other' and write in the Comment 'Triage sheet-direct'.

Options for "Item"

Use one of the following for the "Item": {

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