Overstay2 Screening Reports

DPST SOP (live temp limited access, also see uploaded copy, might be outdated) 4.3.3 requests reports reporting of data collected as part of Project Overstay2. See Overstay2 Overview for context.

According to the draft SOPs we are to provide communication of the results as below. Andrea Thiessen explained that they would want something like a list split by colour. Then people would start manually populating other documents with this. I should follow up to determine the details and possibly set up a better way. 2025-07-03 TT emailed to Katherine Graham and Kathy Kwiatkowski how they will use it (include Andrea Thiessen)

• SMW

• Cargo

• Categories

moved here from Project Overstay2:

The DPST SOP (live temp limited access, also see uploaded copy, might be outdated) says that we will provide a report or patient colours. The details need to still be worked out. I need to work with Andrea and Katherine Graham on overall reporting, so please don't do a separate approach on this. Separate emails are awkward for them, I asked to do it like that for now because it's low effort on collector part and you said you are already overwhelmed by all the changes. Ttenbergen 12:12, 3 July 2025 (CDT) If this remains in email form there may end up being a mailing list for this. Once the final reports are figured out collectors may or may not be involved in providing these. Ttenbergen 00:11, 2 July 2025 (CDT) As of July25,2025 collectors were advised they can stop sending the automatically generated emails to Andrea, so we have, TT removed this function Sept 5, 2025 Lisa Kaita 07:28, 6 September 2025 (CDT)

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Preliminary Process

• One email per colour, facilitated by CCMDB.accdb, emailed only to Andrea Thiessen

Preliminary report on form filling and assessment

There was preliminary request for some data due to concerns about forms being scored before the first 24 hours after admission had elapsed. We provided one-time data and updated Project Overstay2#The DPST Form instructions for when to assess the form, see there for details.

Requirement as per DPST SOP (live temp limited access, also see uploaded copy, might be outdated)

DPST SOP (live temp limited access, also see uploaded copy, might be outdated) 4.3.3 - Additionally, the Data Collector will generate and distribute regular email reports to a designated distribution list. This list includes the Program Director, Clinical Manager, Clinical Resource Nurses (CRNs), Utilization Specialists & Lead for Care Coordination, Hospital-Based Home Care Coordinator (HBCC) Manager, and the Clinical Service Leads (CSL) for Occupational Therapy, Physiotherapy, and Social Work.

Contents

• still admitted red and yellow

Timing

DPST SOP (live temp limited access, also see uploaded copy, might be outdated) is not specific, just says "regular"

Problems

• they want this as a list
• three laptops means it would be three reports, not one, if collector sends it
• can we do this as other than an emailed list?

Once resolved...

• update Project Overstay2#Overstay2 Screening Reports
• inform Rianna Thomson so she can update the DPST SOP (live temp limited access, also see uploaded copy, might be outdated).