Backups: Difference between revisions

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We are using two-tier backup schemes during data collection and again for the primary data repository.
'' see also [[:Category:Backup]]


==PDA Backup==
== Laptop ==
*see [[PDA manual backup using Sprite Backup]]
* [[News and backup]]
*see [[PDA automatic backup during Sync]] [[Synch]]
* see [[CCMDB data.mdb restore from Regional Server]]


==PDA restoring using Sprite Backup==
== Centralized data Backup ==
*see: [[PDA restore using Sprite backup]]
Centralized_data.mdb and [[PHI.mdb]] live on an eHealth server and so are backed up by them ([[#eHealth file shares]]). We also created dated snapshot backups every time the [[data processor]] pulls data as part of [[vetting]] and then pushes it again. For details, see
* [[Pull down centralized data.vbs]]
* [[Push up centralized data.vbs]]
* [[Copy here only centralized data.vbs]]


==Primary Data Repository ([[TMSX]] and [[MedTMS]] data) Backup==
=== Centralized backup locations ===
*see[[TMSX MEDTMS Backup]] (this article will get moved to CC & MD backup article)
Following directories:
*See [[CC_backup.bat]]
* [[M:\]]Backup\Centralized_data
*See [[MD_backup.bat]]
* [[M:\]]Backup\PHI
* [[X:\]]CCMDB\PHI\PHI_CSV_Archive


== Problems with the current system ==
=== Retention ===
* Pagasa can only “push” files to PCs that are logged on, leading people at the main office to not log off
We only retain backups for a time. See [[Culling backups]] for details.
* According to IT Policies patient data should not be stored locally on PCs due to security concerns
* Sharing drives on PCs is a security concern and should be avoided. eHealth is looking at prohibiting and preventing the practice.  
* If we can’t use shared folders any more, we will have to change our data management process from a “push” by Pagasa to a “pull” from the network by everyone prior to running the program. This would need to be set up, and would be time consuming every time the program is used.
* Data at the data collector PCs is not being updated at all


===Recommendation===
== eHealth file shares ==
*If the program could be changed so that the location from which to pull data is variable, we could put the data on the SAN. This way
All our file shares are backed up by eHealth. To restore any files missing from a file share contact the help desk. Their retention schedule as of 2019-12 is:
*we would be in compliance having it off the PC
{| class="wikitable"
*we could have automatic off-site backups through the IT backup policy
|-  
*even without the backup policy, the data would probably be on the regional server at SBGH, and therefore even the live data would be off-site
|
*we would be able to keep the local installs on data collectors PCs up-to-date
| colspan="2" | Daily
*we would be able to continue to use a 1-step process to disseminate the data
| colspan="2" | Bi-Weekly
*we would be able to eliminate local shares
| colspan="2" | Monthly
*If we don’t want to trust IT with the backups, we could have back-up to a memory stick that could be kept in Trish’s office, detached from the PC to be safe from power surges and viruses. Since the server is at SBGH this should suffice as an off-site backup.
|-  
{{Discussion}}
|| Data Category
*concern re: memory stick.  Easy to misplace[[User:TOstryzniuk|TOstryzniuk]] 17:39, 6 February 2009 (CST)
|| Backup Type
|| Retention Period
|| Backup Type
|| Retention Period
|| Backup Type
|| Retention Period
|-  
|| DEFAULT - ALL local drives (default excludes below data categories)
|| I
|| 4W
||  
||  
|| F
|| 6M
|-
|| File Shared
|| I
|| 4W
||  
||  
|| F
|| 12M
|-  
|| Databases
|| I
|| 2W
|| F
|| 4W
||  
||  
|-
|| Virtual Machines
|| I
|| 4W
||  
||  
|| F
|| 6M
|}


==Additional Info Required==
== Related articles ==
* process/batch file copying out data from Pagasa to other 4 PCs.
{{Related Articles}}
* what do the other batch files on Pagasa's PC do?
{{Discussion}}
==Backups-Data Processor==
*SEE: [[:Category:Data processing backup | Data processing backup]]. Moved there.[[User:TOstryzniuk|TOstryzniuk]] 08:53, 7 February 2009 (CST)


*will work on this next week. Friday at 1623.....long day.  Time to stop. Will tidy up below once Pagasa provides further details. -- Pagasa & Trish. --[[User:PTorres|PTorres]] 16:25, 6 February 2009 (CST)
[[Category: Backup | *]]
 
[[Category: IT Instructions]]
[[Category:stubs]]
[[Category: Backup]]
[[Category:Data Processing]]
[[Category:IT Instructions]]

Latest revision as of 12:16, 2024 January 15

see also Category:Backup

Laptop

Centralized data Backup

Centralized_data.mdb and PHI.mdb live on an eHealth server and so are backed up by them (#eHealth file shares). We also created dated snapshot backups every time the data processor pulls data as part of vetting and then pushes it again. For details, see

Centralized backup locations

Following directories:

  • M:\Backup\Centralized_data
  • M:\Backup\PHI
  • X:\CCMDB\PHI\PHI_CSV_Archive

Retention

We only retain backups for a time. See Culling backups for details.

eHealth file shares

All our file shares are backed up by eHealth. To restore any files missing from a file share contact the help desk. Their retention schedule as of 2019-12 is:

Daily Bi-Weekly Monthly
Data Category Backup Type Retention Period Backup Type Retention Period Backup Type Retention Period
DEFAULT - ALL local drives (default excludes below data categories) I 4W     F 6M
File Shared I 4W     F 12M
Databases I 2W F 4W    
Virtual Machines I 4W     F 6M

Related articles

Related articles:
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