GRA Medicine Collection Guide

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This page contains information specific to Grace Hospital Medicine collection only. See GRA General Collection Guide for information related to all Grace Hospital collection, and see Medicine Curriculum for information to all-site ICU data collection.

Areas of Data Collection at the Grace

 Collection Collector

3 North (N3) CTU

see also GRA N3

  • working space is available in the conference area between 3 North & 3 South directly down the hallway across from the south elevators
  • admission/discharge book which is kept to the right of the computer monitor at the clerk desk
  • not all patients belong to the teaching service

5 North (N5) NTU

also see GRA N5

  • Ward admission/discharge binder and transition coordinator binder are kept with the binders to the far left of the ward clerk's station at the main desk
  • There is a small staff lounge behind the main desk with a few tables available to work on, but this is the only staff lounge on the unit so please be mindful how much space you take up.
  • Patient charts can be found in 3 separate locations. Some are at the front desk, but there are 2 smaller desks at the end of the unit (the north end) where charts are also kept.
  • Old & thinned charts is located in the metal filing cabinets in each unit of the ward. --Malcudia 12:44, 2017 February 10 (CST)

3 South (S3) mixed CTU & NTU

also see GRA S3

  • ward admission/discharge book is kept on the counter to the right of the computer monitor
  • work space is available in the conference room between 3 South & 3 North, or in the tiny storage room across the hall from the conference room
  • Old & thinned charts is located in the metal filing cabinets in each unit of the ward.--Malcudia 12:45, 2017 February 10 (CST)

Mixed unit

October 2017 - mixed unit. It is easy to identify between the CTU (clinical teaching unit) and NTU (non-teaching unit )patients, as they switch attending physicians, see below,where the CTU and NTU (GAP) physicians are identified. Lisa Kaita 22:14, 2018 July 11 (CDT)

Once patients are identified as CTU vs NTU, how does this make a difference in coding them? Or is this more about can we identify when a pt is an overflow from another unit, vs when they become "naturalized" to that unit ? ie is this really more about which laptop or at least service/location a patient will be on? Ttenbergen 16:53, 2018 July 17 (CDT)

  • it doesn't affect the way the data is coded. Usually they become NTU on or about the same time they are medically stable. Since both 3N & 3S have both teaching and nonteaching pts, the pt is generally kept on that ward after the switch. Sometimes if the pt appears to be longer term, they will transfer them to 5N. We do not acknowledge any change in attending physician in any way on the database unless the pt is deemed medically stable, or transferred to another ward. We do not really have "overflow" from one medical unit to another here.

Other Grace Hospital Wards

  • 2 South (S2) Orthopaedic Surgery: ward clerk is Zerline Bernardo
  • 4 North (Ortho Trauma): ward clerk is Barb Yake
  • 4 South (S4) General Surgery/Urology: ward clerk is Mary Gillingham
  • CAU (Clinical Assessment Unit)- as of January 15/19 located in the old ER on the first floor at the west end of the building: ward clerk is Jeewan Brar
  • Grace Hospice - is a Palliative/End of Life Care facility located on the grounds of Grace hospital but is not accessible via tunnel system; ward clerk is Pat Gyles
    • when the patient has been transferred to the Hospice, their hospital chart can be found in Medical Records
  • ER Department at the eastern end of the complex. Access is via back hall first or ground floors

Medicine Physicians

Is this section actually relevant to collection? How would a vacation covering collector from elsewhere need to use this? If it's not relevant, can we take it out? 
  • SMW

  • Cargo

  • Categories
  • all Medicine areas rotate Physician coverage which changes bi-weekly on Monday; there is an up to date on-call schedule available on each laptop desktop
  • Medicine Program Chief is Dr. Bijai Johnson, local 70144; his administrative assistant is Erva Ritson, local 70588

CTU Physicians

The CTU on GRA N3 is attended by Drs. B. Johnson, M. Kramer, M. Selaman, N. Matthews, R. Hamedani, S. Narasimhan, T. Sochocki , N. Ramadan, J. Laxton, G. Drobot, T. Friesen, S. Bhanghoo, Dr. L. Chisick, B. MacDougall, S. Muir, n. Venkatesan, J. Jose & S. Lam

GAP Physicians

  • nonteaching pts can be found on all Medicine units & are attended by the Grace Attending Physicians, commonly referred to as GAP:
  • Dr. Julian Joshua
  • Dr. Ron George
  • Dr. George Borrett
  • Dr. Ralf Macek

Data Collection work assignments at GRA

GRA uses Cognos EPR Report and PatientFollow Project to assign patients to laptops.

Other staff that can do shifts at Grace: p:Pamela Piche, p:Lisa Kaita,p:Allyson Alcudia

We communicate regularly and attempt to even out the workload by the less burdened collector completing collection on discharged patients from the busier areas, +/or entering the already collected data for the busier units on the laptop while the other collector continues to collect

Related articles

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