GRA Medicine Collection Guide: Difference between revisions

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==Areas of Data Collection at the Grace==
==Areas of Data Collection at the Grace==
{{#ask:
[[Category:Collection Location]]
[[Collection Location Hospital::GRA]]
[[Collection Bed Nrs::!0]]
[[Collection Location Program::Medicine]]
|format=broadtable
|link=all
|limit=500
|headers=show
|class=sortable wikitable smwtable
}}
===3 North (N3) [[CTU]]===  
===3 North (N3) [[CTU]]===  
''see also [[GRA N3]]
''see also [[GRA N3]]
* working space is available in the conference area between 3 North & 3 South directly down the hallway across from the south elevators
* working space is available in the conference area between 3 North & 3 South directly down the hallway across from the south elevators
* admission/discharge book which is kept to the right of the computer monitor at the clerk desk


=== 5 North (N5) [[NTU]] ===
=== 5 North (N5) [[NTU]] ===
also see [[GRA N5]]
also see [[GRA N5]]
* Ward admission/discharge binder and transition coordinator binder are kept with the binders to the far left of the ward clerk's station at the main desk
* There is a small staff lounge behind the main desk with a few tables available to work on, but this is the only staff lounge on the unit so please be mindful how much space you take up.  
* There is a small staff lounge behind the main desk with a few tables available to work on, but this is the only staff lounge on the unit so please be mindful how much space you take up.  
* Patient charts can be found in 3 separate locations. Some are at the front desk, but there are 2 smaller desks at the end of the unit (the north end) where charts are also kept.
* Patient charts can be found in 3 separate locations. Some are at the front desk, but there are 2 smaller desks at the end of the unit (the north end) where charts are also kept.
* Old & thinned charts is located in the metal filing cabinets in each unit of the ward.


=== 3 South (S3) [[NTU]] ===
=== 3 South (S3) mixed [[CTU]] & [[NTU]] ===
also see [[GRA S3]]
also see [[GRA S3]]
* ward admission/discharge book is kept on the counter to the right of the computer monitor
* work space is available in the conference room between 3 South & 3 North, or in the tiny storage room across the hall from the conference room
* work space is available in the conference room between 3 South & 3 North, or in the tiny storage room across the hall from the conference room
* Old & thinned charts is located in the metal filing cabinets in each unit of the ward.


=== Medicine Overflow ===
== Other Grace Hospital Wards ==
Some patients are admitted by medicine service but spend entire stay in off-service beds throughout the hospital. See [[OVER#GRA collection instructions]] for data entry info.
* 2 South (S2) Orthopaedic Surgery
 
* 4 North (Ortho Trauma)
==== Process for identifying Overflow patients ====
* 4 South (S4) General Surgery/Urology
*Maureen in Health Records prints a daily Admission Register from her EPR which includes Medicine, Critical Care, ER & elective surgery admissions. We compare the Admission Register to the Medicine ward censuses in our EPR to make sure all admitted patients are accounted for, and this is where any EMIPs will be picked up.  The admission register can picked up by the Data Collector covering N3 in Health Records when we are there each day when in hospital.
* CAU (Clinical Assessment Unit)- located on 5S
 
* Grace [[Hospice]] - is a Palliative/End of Life Care facility located on the grounds of Grace hospital but is not accessible via tunnel system
==== Who collects "[[OVER]]s" ====
** when the patient has been transferred to the Hospice, their hospital chart can be found in [[GRA Medical Records requests | Medical Records]]
Each collector will collect for any patients admitted under '''their ward physician''' i.e.  If a Medicine patient is admitted under the GAP Physician who is currently admitting to N5 ward and there is no bed available on ward N5 then the patient will show up on the Physician census generated daily by EHealth/Patient Registry for N5, and the N5 collector will collect the data.
* ER Department at the eastern end of the complex.  Access is via back hall first or ground floors
 
=== [[EMIP]]s at the Grace ===
* start date: November, 2010
* see [[EMIP]] for collection instructions
* the [[EMIP]] census will also be generated as above in Health Records
* [[EMIP]]  patient names are listed after being found on the daily list from Patient Registry and then crossed off once they have been located on one of our other census lists.
* tracking and data collection is done by N3 collector.
* separate log sheet is kept at the back of the N3 binder.
* data for EMIPs is entered into N3 laptop and files sent with N3 files.
 
=='''Other Grace Hospital Wards'''==
 
*2 South (S2) Orthopaedic Surgery: ward clerk is Donna Cruikshank
*4 West  (W4) PANSU: ward clerk is Barb Yake
*4 South (S4) General Surgery: ward clerk is Mary Gillingham
*4 East (E4)- (NG)- Transitional Care Unit- see [[Grace Nursing Home Ward | NG ]]
*5 South -as of January 7/16 Psychiatry patients from 1 North (N1)who were previously housed in the Psych building are now moved over to the main building and are on 5 South
* Grace [[Hospice]] - is a Palliative/End of Life Care facility located on the ground of Grace hospital but is not accessible via tunnel system; ward clerk is Pat Gyles
*the Grace is currently an active construction zone as the new emergency building is under construction at the east end of the building; the Edward & Marjorie Danylchuk MRI building has been added to the existing diagnostic imaging wing across from Health Records
*2016-2017 the building that housed the Psychiatric facilities has been demolished and the new Emergency Department is under construction on this site.


==Medicine Physicians==
== Data Collection work assignments at GRA  ==
*all Medicine areas rotate Physician coverage which changes bi-weekly on Monday; there is an up to date on-call schedule available on each laptop desktop
GRA uses [[Cognos EPR Report]] and [[PatientFollow Project]] to assign patients to [[Laptop identifier | laptops]].
*Medicine Program Chief is Dr. E. Cowden, local 2144; her administrative assistant is Erva Ritson, local 2588
*the [[CTU]] on N3 is attended by Drs. B. Johnson, E. Cowden , M. Kramer, M. Selaman, W. Ip, N. Matthews, R. Hamedani, S. Narasimhan, T. Sochocki , N. Ramadan, J. Laxton, G. Drobot, A. Sharma & S. Lam 
*N5 and W3(S3) are attended by the GMU Attending Physicians commonly referred to as GAP:  Drs. G. Borrett, R. Macek, J. Joshua, and R. George
*we do not follow Dr. Harris' pts (Oncology) but you will find them on N5 & W3


=='''Responsibilities of Medicine Data Collectors'''==
Other staff that can do shifts at Grace: [[p:Pamela Piche]], [[p:Lisa Kaita]],[[p:Allyson Alcudia]]  
===Grace Data Collectors===
The area of responsibility of each Medicine Data Collector is flexible and is determined by the workload of the wards when considered as a whole.
*currently one collector is responsible for collecting on 5 North (N5) AND 3 South referred to as (W3) and [[OVER]]'s for non teaching patients:[[Myra Schaffer]]
*second collector is responsible for collecting on 3 North (N3) [[CTU]] & [[OVER]]'s for teaching patients & [[EMIP]]: [[Stephanie Cortilet]]   
*Other staff that can do shifts at Grace: [[Lisa Kaita]], [[Lois Bilesky]]. [[Fran Lindell]] will be oriented to Grace at some point.


We communicate regularly and attempt to even out the workload by the less burdened collector completing collection on discharged patients from the busier areas, +/or entering the already collected data for the busier units on the laptop while the other collector continues to collect
We communicate regularly and attempt to even out the workload by the less burdened collector completing collection on discharged patients from the busier areas, +/or entering the already collected data for the busier units on the laptop while the other collector continues to collect


== Medicine Admission/Discharge Date & Time ==
== Related articles ==  
is found on the pink Admission Summary sheet at the beginning of the chart and is recorded by Patient Registration on notification by Emergency that the patient has been accepted for admission by the Medicine physician on call, and by Health Records according to the discharge information found on the chart
{{Related Articles}}
 
==Transfer Link Times==
Transfer time from ER and inter-facility is taken from the EPR Registration>Visit Location>Location History
 
When a patient is transferred to or from another ward that participates in Data Collection, we also use the tie in the EPR Registration>Visit Location>Location History. The time in the computer is used for the discharge. Add 5 minutes to the discharge time and this is the admission time for the receiving unit.


==Serial Numbering for N5_W3==
For changes starting week of February 20, 2012 go to: [[Serial_number#Serial_Numbering_for_GRA_MED_N5_W3 | Serial_Numbering_for_GRA_MED_N5_W3]]


[[Category:Grace Hospital Office]]
[[Category: Grace Hospital Office]]
[[Category:Site Specific Collection Guide]]
[[Category: Site Specific Collection Guide]]
[[Category: Data Collection Guide]]
[[Category: Data Collection Guide]]

Latest revision as of 15:34, 2024 November 12

This page contains information specific to Grace Hospital Medicine collection only. See GRA General Collection Guide for information related to all Grace Hospital collection, and see Medicine Curriculum for information to all-site ICU data collection.

Areas of Data Collection at the Grace

 
GH-5S
GH-N3
GH-N5
GH-S3

3 North (N3) CTU

see also GRA N3

  • working space is available in the conference area between 3 North & 3 South directly down the hallway across from the south elevators

5 North (N5) NTU

also see GRA N5

  • There is a small staff lounge behind the main desk with a few tables available to work on, but this is the only staff lounge on the unit so please be mindful how much space you take up.
  • Patient charts can be found in 3 separate locations. Some are at the front desk, but there are 2 smaller desks at the end of the unit (the north end) where charts are also kept.
  • Old & thinned charts is located in the metal filing cabinets in each unit of the ward.

3 South (S3) mixed CTU & NTU

also see GRA S3

  • work space is available in the conference room between 3 South & 3 North, or in the tiny storage room across the hall from the conference room
  • Old & thinned charts is located in the metal filing cabinets in each unit of the ward.

Other Grace Hospital Wards

  • 2 South (S2) Orthopaedic Surgery
  • 4 North (Ortho Trauma)
  • 4 South (S4) General Surgery/Urology
  • CAU (Clinical Assessment Unit)- located on 5S
  • Grace Hospice - is a Palliative/End of Life Care facility located on the grounds of Grace hospital but is not accessible via tunnel system
    • when the patient has been transferred to the Hospice, their hospital chart can be found in Medical Records
  • ER Department at the eastern end of the complex. Access is via back hall first or ground floors

Data Collection work assignments at GRA

GRA uses Cognos EPR Report and PatientFollow Project to assign patients to laptops.

Other staff that can do shifts at Grace: p:Pamela Piche, p:Lisa Kaita,p:Allyson Alcudia

We communicate regularly and attempt to even out the workload by the less burdened collector completing collection on discharged patients from the busier areas, +/or entering the already collected data for the busier units on the laptop while the other collector continues to collect

Related articles

Related articles:
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