Alias ID collection: Difference between revisions

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{{Project

|ProjectActive=active

|ProjectProgram=CC and Med

|ProjectRequestor=Internal

|ProjectCollectionStartDate=2015-04-24

|Project=Alias ID collection

}}

== Purpose ==

To identify patients for whom an alternate MRN was used for part of the stay.

To identify patients for whom an alternate MRN was used for part of the stay, or for [[Biographic changes over time]].

We need to know this because external data such as the [[DSM Export]] or the [[Comparison with Manitoba Health data]] sometimes fails due to these ID changes.

We need to know this because external data such as the [[:Category:DSM Labs Extract| DSM Export]] or the [[:Category:Manitoba Health|Comparison with Manitoba Health data]] sometimes fails due to these ID changes.

== Data Collection Instructions ==

When you notice that a patient has or has had an alternate identity or MRN, ~~enter~~:

When you notice that a patient '''has ''or has had''''' an alternate identity or MRN, we want this ID to help us match hospital/lab/Manitoba Health data that was stored with it.

For patients with such an alias, add a tmp entry:

:* '''Project''': '''Alias ID'''

:* '''Item''': ~~'''~~Alias ~~ID'''~~

:* '''Item''': choose one or more that applies

:* '''Notes''': ~~MRN code or other Alias info; if there is not enough space there, refer to Notes field and put additional info there.~~ '''''~~We don~~'~~t need a life history, keep in mind we only care to match records.~~'''''

:**Alias Chart

:**Alias LastName

:**Alias FirstName

:**Alias Other

:* Tmp '''Notes / Q''': enter the '''associated data''' for the '''Item''' chosen - maximum of 2 words/characters with one space in between

:**Medical Record Number/Chart Number

:**Last Name

:**First Name

:**specify the Other and data value with one space in between (Example. PHIN 999999999)

:*Any other details/comments, put on [[Notes field]].

~~The other tmp fields are '''not used'''~~

=== what if we miss it? ===

If you miss it you miss it. We know you will only see this information some of the time. When you do see it it is useful for us to have, because it saves us time with our data validation and cleaning.

=== ~~How to determine~~? ===

=== It's rare, where/how might we find it? ===

~~{{discussion}}~~

* you may hear it through the grapevine on the ward (how technical is that... :-))

~~Collectors, where would~~ you ~~find this info? Ttenbergen 17~~:~~06, 2016 March 21 (CDT~~)

* current addressograph different from admit addressograph

* current name on chart different from name on an old chart

* notes in the chart stating that Patient X has a name...

* EPR search shows this as incidental finding

* arrived as [[John or Jane Doe patient]]

* not sure if collectors can see this in EPR but labs/tests may have been ordered under the old MRN; we see these in the DSM data

* [[stolen identities]]

== ~~Start/End Dates~~ ==

==Data Processing Instructions ==

* Start: 2015-04-~~ish~~

The [[Data Processor]] might populate this field as part of resolving [[Biographic changes over time]].

* End: there is no planned end date

~~=={{CCMDB Data Integrity Checks}}==~~

~~Do we need any~~, ~~are any possible? Ttenbergen 17:06, 2016 March 21 (CDT) {{discussion}}~~

== See also ==

* [[PseudoPHIN]]

* [[John or Jane Doe patient]]

* [[Stolen identities]]

== Related Articles ==

[[Category: ~~L_TmpV2~~ Data]]

[[Category:L TmpV2 Data]]

~~[[Category: Special Short Term Projects~~]]

[[Category:Identification numbers]]

[[Category:Multiple Encounter]]

@@ Line 1: / Line 1: @@
+{{Project
+|ProjectActive=active
+|ProjectProgram=CC and Med
+|ProjectRequestor=Internal
+|ProjectCollectionStartDate=2015-04-24
+|Project=Alias ID collection
+}}
 == Purpose ==
-To identify patients for whom an alternate MRN was used for part of the stay.
+To identify patients for whom an alternate MRN was used for part of the stay, or for [[Biographic changes over time]].
-We need to know this because external data such as the [[DSM Export]] or the [[Comparison with Manitoba Health data]] sometimes fails due to these ID changes.
+We need to know this because external data such as the [[:Category:DSM Labs Extract| DSM Export]] or the [[:Category:Manitoba Health|Comparison with Manitoba Health data]] sometimes fails due to these ID changes.
 == Data Collection Instructions ==
-When you notice that a patient has or has had an alternate identity or MRN, enter:
+When you notice that a patient '''has ''or has had''''' an alternate identity or MRN, we want this ID to help us match hospital/lab/Manitoba Health data that was stored with it.
+For patients with such an alias, add a tmp entry:
 :* '''Project''': '''Alias ID'''
-:* '''Item''': '''Alias ID'''
+:* '''Item''': choose one or more that applies
-:* '''Notes''': MRN code or other Alias info; if there is not enough space there, refer to Notes field and put additional info there. '''''We don't need a life history, keep in mind we only care to match records.'''''
+:**Alias Chart
+:**Alias LastName
+:**Alias FirstName
+:**Alias Other
+:* Tmp '''Notes / Q''':  enter the '''associated data''' for the '''Item''' chosen - maximum of 2 words/characters with one space in between
+:**Medical Record Number/Chart Number
+:**Last Name
+:**First Name
+:**specify the Other and data value with one space in between (Example.  PHIN 999999999)
+:*Any other details/comments, put on [[Notes field]].
-The other tmp fields are '''not used'''
+=== what if we miss it? ===
+If you miss it you miss it. We know you will only see this information some of the time. When you do see it it is useful for us to have, because it saves us time with our data validation and cleaning.
-=== How to determine? ===
+=== It's rare, where/how might we find it? ===
-{{discussion}}
+* you may hear it through the grapevine on the ward (how technical is that... :-))
-Collectors, where would you find this info? Ttenbergen 17:06, 2016 March 21 (CDT)
+* current addressograph different from admit addressograph
+* current name on chart different from name on an old chart
+* notes in the chart stating that Patient X has a name...
+* EPR search shows this as incidental finding
+* arrived as [[John or Jane Doe patient]]
+* not sure if collectors can see this in EPR but labs/tests may have been ordered under the old MRN; we see these in the DSM data
+* [[stolen identities]]
-== Start/End Dates ==
+==Data Processing Instructions ==
-* Start: 2015-04-ish
+The [[Data Processor]] might populate this field as part of resolving [[Biographic changes over time]].
-* End: there is no planned end date
+<!-- as per Task Team Meeting - Rolling Agenda and Minutes 2019#ICU Database Task Group Meeting – February 25, 2019 -->
-=={{CCMDB Data Integrity Checks}}==
-Do we need any, are any possible? Ttenbergen 17:06, 2016 March 21 (CDT) {{discussion}}
 == See also ==
 * [[PseudoPHIN]]
+* [[John or Jane Doe patient]]
+* [[Stolen identities]]
+== Related Articles ==
+{{Related Articles}}
-[[Category: L_TmpV2 Data]]
+[[Category:L TmpV2 Data]]
-[[Category: Special Short Term Projects]]
 [[Category:Identification numbers]]
+[[Category:Multiple Encounter]]