Alias ID collection: Difference between revisions

(19 intermediate revisions by 3 users not shown)

Line 1:

{{Project

* '''Collectors, feedback please, do you think this will be a problem to collect? Can you think of special cases not addressed by these instructions?''' Ttenbergen 17:12, 2016 March 21 (CDT)

|ProjectActive=active

|ProjectProgram=CC and Med

|ProjectRequestor=Internal

|ProjectCollectionStartDate=2015-04-24

|Project=Alias ID collection

}}

== Purpose ==

To identify patients for whom an alternate MRN was used for part of the stay.

To identify patients for whom an alternate MRN was used for part of the stay, or for [[Biographic changes over time]].

We need to know this because external data such as the [[:Category:DSM Labs Extract| DSM Export]] or the [[:Category:Manitoba Health|Comparison with Manitoba Health data]] sometimes fails due to these ID changes.

Line 10:

Line 14:

When you notice that a patient '''has ''or has had''''' an alternate identity or MRN, we want this ID to help us match hospital/lab/Manitoba Health data that was stored with it.

For patients with such an alias, add a tmp entry:

:* '''Project''': '''Alias ID'''

:* '''Item''': ~~'''~~Alias ~~ID'''~~

:* '''Item''': choose one or more that applies

:* Tmp '''Notes / Q''': Medical Record Number/Chart Number~~, old name or other Alias info~~

:**Alias Chart

:** ~~if there is not enough~~ space ~~there~~, ~~say "details in Notes" and~~ put ~~the info into the~~ [[Notes field]] ~~as it has a lot more space~~. ~~'''''We don't need a life history, keep in mind we only care to match records.'''''~~

:**Alias LastName

:**Alias FirstName

:**Alias Other

:* Tmp '''Notes / Q''': enter the '''associated data''' for the '''Item''' chosen - maximum of 2 words/characters with one space in between

:**Medical Record Number/Chart Number

:**Last Name

:**First Name

:**specify the Other and data value with one space in between (Example. PHIN 999999999)

:*Any other details/comments, put on [[Notes field]].

=== what if we miss it? ===

Line 24:

Line 37:

* notes in the chart stating that Patient X has a name...

* EPR search shows this as incidental finding

* ~~patient who~~ arrived as John Doe~~; HSC will use MRN starting with "300" for these~~

* arrived as [[John or Jane Doe patient]]

* not sure if collectors can see this in EPR but labs/tests may have been ordered under the old MRN; we see these in the DSM data

* [[stolen identities]]

== ~~Start/End Dates~~ ==

==Data Processing Instructions ==

* Start: 2015-04-24

The [[Data Processor]] might populate this field as part of resolving [[Biographic changes over time]].

* End: there is no planned end date

~~=={{CCMDB~~ Data ~~Integrity Checks}}==~~

~~Might need cross check to not allow empty tmp notes~~ field. ~~There is at least one entry with that field blank~~ and ~~the info in the patient notes field instead.~~

== See also ==

* [[PseudoPHIN]]

* [[John or Jane Doe patient]]

* [[Stolen identities]]

== Related Articles ==

[[Category: ~~L_TmpV2~~ Data]]

[[Category:L TmpV2 Data]]

~~[[Category: Special Short Term Projects~~]]

[[Category:Identification numbers]]

[[Category:Multiple Encounter]]

@@ Line 1: / Line 1: @@
-{{discussion}}
+{{Project
-* '''Collectors, feedback please, do you think this will be a problem to collect? Can you think of special cases not addressed by these instructions?''' Ttenbergen 17:12, 2016 March 21 (CDT)
+|ProjectActive=active
+|ProjectProgram=CC and Med
+|ProjectRequestor=Internal
+|ProjectCollectionStartDate=2015-04-24
+|Project=Alias ID collection
+}}
 == Purpose ==
-To identify patients for whom an alternate MRN was used for part of the stay.
+To identify patients for whom an alternate MRN was used for part of the stay, or for [[Biographic changes over time]].
 We need to know this because external data such as the [[:Category:DSM Labs Extract| DSM Export]] or the [[:Category:Manitoba Health|Comparison with Manitoba Health data]] sometimes fails due to these ID changes.
@@ Line 10: / Line 14: @@
 When you notice that a patient '''has ''or has had''''' an alternate identity or MRN, we want this ID to help us match hospital/lab/Manitoba Health data that was stored with it.
 For patients with such an alias, add a tmp entry:
 :* '''Project''': '''Alias ID'''
-:* '''Item''': '''Alias ID'''
+:* '''Item''': choose one or more that applies
-:* Tmp '''Notes / Q''': Medical Record Number/Chart Number, old name or other Alias info
+:**Alias Chart
-:** if there is not enough space there, say "details in Notes" and put the info into the [[Notes field]] as it has a lot more space. '''''We don't need a life history, keep in mind we only care to match records.'''''
+:**Alias LastName
+:**Alias FirstName
+:**Alias Other
+:* Tmp '''Notes / Q''':  enter the '''associated data''' for the '''Item''' chosen - maximum of 2 words/characters with one space in between
+:**Medical Record Number/Chart Number
+:**Last Name
+:**First Name
+:**specify the Other and data value with one space in between (Example.  PHIN 999999999)
+:*Any other details/comments, put on [[Notes field]].
 === what if we miss it? ===
@@ Line 24: / Line 37: @@
 * notes in the chart stating that Patient X has a name...
 * EPR search shows this as incidental finding
-* patient who arrived as John Doe; HSC will use MRN starting with "300" for these
+* arrived as [[John or Jane Doe patient]]
 * not sure if collectors can see this in EPR but labs/tests may have been ordered under the old MRN; we see these in the DSM data
+* [[stolen identities]]
-== Start/End Dates ==
+==Data Processing Instructions ==
-* Start: 2015-04-24
+The [[Data Processor]] might populate this field as part of resolving [[Biographic changes over time]].
-* End: there is no planned end date
+<!-- as per Task Team Meeting - Rolling Agenda and Minutes 2019#ICU Database Task Group Meeting – February 25, 2019 -->
-=={{CCMDB Data Integrity Checks}}==
-Might need cross check to not allow empty tmp notes field. There is at least one entry with that field blank and the info in the patient notes field instead.
 == See also ==
 * [[PseudoPHIN]]
+* [[John or Jane Doe patient]]
+* [[Stolen identities]]
+== Related Articles ==
+{{Related Articles}}
-[[Category: L_TmpV2 Data]]
+[[Category:L TmpV2 Data]]
-[[Category: Special Short Term Projects]]
 [[Category:Identification numbers]]
+[[Category:Multiple Encounter]]