Laptop Setup: Difference between revisions

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This article contains instructions on how to set up a new laptop for a new location.
''For info on how to set up a new collector, see [[Setting up a New Data Collector]]''


== Kit ==
== Instructions ==
Stuff to take to a location to set up a laptop:
=== Digital Health portion ===
* laptop
They need to set up the laptop according to their own instructions they keep losing. The instructions are stored on their Sharepoint and we don't have access to them. Documentation used to be in '''Support Documents library, Configuration Specification category''' but may not be there any more. Brandon Deamel might be able to help the desktop person find them.
* charger
* [[SD Card]] (will come from PDAs in most cases)
* mouse


== Laptop Prep ==
Details keep changing, but part of the trick is that the laptop needs to be in the OU '''"Standard/applications/CCMDB laptops"''' (as of 2025-01) to give rights to public desktop and to set trusted directories etc.
* have the laptop imaged by eHealth
** make sure you tell them to include the Novell Client if the laptop site uses it (or if the site is yet to be determined)
** tell eHealth the location if known so the right tree can be chosen during image install
** Groupwise or not?
* (if available) in BIOS, to save power:
** disable wireless in non-wireless locations
** disable bluetooth
* add all local users as admins (must be plugged into network for this)
* set My Documents folder location to "c:\mydocuments (right-click on my documents, properties...)
** default goes to network share which is not available off-line and will cause errors
* Install driver updates from HP
** specifically, the slide pad drivers on the image don't seem to work
* Windows Update
* Firefox (less buggy for wiki editing)
* Copy
** Copy data to laptop:
*** Data restore for existing laptop setup see one of the following:
**** [[Restoring Laptop Data from the SD Card]]
**** [[Laptop data Restore from Regional Server]]
*** Set up new laptop/conversion from PDA: [[Regional Server]]\data\master\Master Data CCMDB.mdb --> c:\ccmdb_data\'''ccmdb.mdb''' (ie rename file)
** [[Regional Server]]\programs\master\CCMDB.mdb --> c:\ccmdb_program\ccmdb.mdb
** [[Regional Server]]\programs\master\Settings.mdb --> c:\ccmdb_program\Settings.mdb
** Confirm [[Settings.mdb]] has the right settings for laptop location
* Set up [["News and backup" batch file#Setting up the file on a laptop | "News and backup"]]
* change '''Folder Options''' to be visible;  Windows explorer, Tools, View,
** uncheck "Hide extensions for known file types"


== Setup on delivery ==
Make the following directories; you may need to ask Digital Health to make them since default rights don't allow making directories on C:\
* set up printing
* C:\ccmdb_data
* copy Shortcuts from [[Regional Server]]\maintenance\StdShortcuts '''to the c:\documents and settings\all users\desktop'''
* C:\ccmdb_data\ccmdb_batches
** CCMDB wiki (i.e. to http:///ltc.umanitoba.ca/ccmdb/) recent changes
* C:\ccmdb_program
** [[Regional Server]]
** Wikipedia
** hours template shortcut
** SD Card
** Output Folder
** ccmdb programs shortcut
* test [["News and backup" batch file]]
* Access settings changes '''with the user logged in:'''
** set Macro security settings to low (Access, Tools, Macro, Security) see [[Unsafe Expression and Security Warning Errors Starting Access|also]]
** set menus to always show all (Tools, Customize, Always show full menus)


== Convert data from PDA to laptop ==
* and the appropriate printer from [[Printer]]s - ask to set up local printer as per [[Printer]], for '''all users'''
=== Move data over ===
* [[Wireless networking]] - the laptop used to need to be added to some OU to make this work; this may no longer be the case
* [[sync]] into old CCMDB.mdb as usual
* [[:Category:Hospital EPR]] - laptop has to be added to some OU to make that work
* import into c:\CCMDB_data\CCMDB.mdb
** open c:\CCMDB_data\CCMDB.mdb with the usual "tasty password"
** go into modules --> importer
** edit the "path" statement in the get_old_data sub
** run the get_old_data sub by clicking the "play" button
=== Retire old ccmdb.mdb ===
* '''rename''' the old <regional server>\programs\<location>\CCMDB.mdb to ccmdb.pre_laptop so it does not overwrite the new one when the [["News and backup" batch file|"News and backup"]] is used
=== Change Settings to use laptop ===
Open
* c:\ccmdb_program\settings.mdb
and set the checkbox in for "laptop" to checked


== Retiring the PDA ==
=== Portion with collector logged in ===
If the laptop setup is part of a conversion from PDA to laptop
Collector or someone in OU DAT_REGION_ICU_DATA_COLLECTION needs to be logged in for this.
* do one last backup on the PDA
* move the SD card to the laptop
* wipe PDA (press outside buttons at same time as stabbing recessed reset button)


== Train the collector ==
* run [[Regional Server]]\maintenance\[[Desktop_install.bat]]
=== Laptop specific ===
** CCDMB
* battery swaps
*** if it doesn't install [[CCMDB.accdb]] - follow [[Copying down a clean version of CCMDB.accdb]]
* turn on/off
**** which automates copying ccmdb_data.mdb from [[Regional Server]]\data\master to c:\ccmdb_data
* daily [["News and backup" batch file]]
** ccmdb_data
*** restore the collector's data - ideally this will have been backed up and restored from the old laptop
**** if not, do a [[CCMDB data.mdb restore from Regional Server]]
*** if this is a brand new laptop that doesn't replace an old one, copy the newest version from [[Regional Server]]\data\master and rename it to get rid of the version portion of the name


=== CCMDB.mdb ===
* [[News and Backup]]
* adding a new patient
** ideally the file was recovered from the old laptop and restored
* deleting any entry ([[Deleting data in CCMDB.mdb]])
*** if the file wasn't recovered, see [[News_and_backup#Setting_up_the_file_on_a_laptop]]
* [[Delete FinalChecks button]]
* start to enter text in dropdowns, it will fill the rest automatically
* escaping out of intractable errors (press ESC) and/or restatrt app
* diagnosis finder form
* tmp entry form


[[Category: IT Instructions]]
== Testing ==
* [[printer]]
* [[News and backup | test news and backup]]
** if problem confirm/change location settings
*** right-click edit the icon, make sure line starting with ''set ml='' has the correct location in it
* CCMDB
* wiki link
* confirm autoupdates are enabled in Firefox
 
== Net New laptops ==
If the laptop is net new (ie not a replacement) the following pages might be relevant:
* [[Network hubs]]
 
== Related articles ==
{{Related Articles}}
 
[[Category:Laptop]]
[[Category:IT Instructions]]
[[Category:New Hire]]

Latest revision as of 10:34, 30 July 2025

For info on how to set up a new collector, see Setting up a New Data Collector

Instructions

Digital Health portion

They need to set up the laptop according to their own instructions they keep losing. The instructions are stored on their Sharepoint and we don't have access to them. Documentation used to be in Support Documents library, Configuration Specification category but may not be there any more. Brandon Deamel might be able to help the desktop person find them.

Details keep changing, but part of the trick is that the laptop needs to be in the OU "Standard/applications/CCMDB laptops" (as of 2025-01) to give rights to public desktop and to set trusted directories etc.

Make the following directories; you may need to ask Digital Health to make them since default rights don't allow making directories on C:\

  • C:\ccmdb_data
  • C:\ccmdb_data\ccmdb_batches
  • C:\ccmdb_program
  • and the appropriate printer from Printers - ask to set up local printer as per Printer, for all users
  • Wireless networking - the laptop used to need to be added to some OU to make this work; this may no longer be the case
  • Category:Hospital EPR - laptop has to be added to some OU to make that work

Portion with collector logged in

Collector or someone in OU DAT_REGION_ICU_DATA_COLLECTION needs to be logged in for this.

Testing

  • printer
  • test news and backup
    • if problem confirm/change location settings
      • right-click edit the icon, make sure line starting with set ml= has the correct location in it
  • CCMDB
  • wiki link
  • confirm autoupdates are enabled in Firefox

Net New laptops

If the laptop is net new (ie not a replacement) the following pages might be relevant:

Related articles

Related articles:
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