Laptop Setup: Difference between revisions

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''For info on how to set up a new collector, see [[Setting up a New Data Collector]]''
''For info on how to set up a new collector, see [[Setting up a New Data Collector]]''


This article contains instructions on how to set up a new laptop for a new location.
== Instructions ==
(as of 2026-02)(as of 2025-01)
=== Digital Health device permissions / groups ===
* Instructions: refer them to '''"CCMDB laptop"''' in their knowledgebase '''Support Documents library, Configuration Specification category'''. Contact Brandon Deamel for backup info if there is a problem.
* configuration set:  named '''"WRK_ICFG_REG_CCMDB Laptops"'''
* the laptop needs to be in the OU '''"Standard/applications/CCMDB laptops"'''
* some of the things managed by this:
** give RW rights to public desktop
** give access to  and to set trusted directories etc.  
** rights to make RW to the following directories in root of C:\ (I think)
** access to [[:Category:Hospital EPR]]


== Kit ==
=== Additional things Digital needs to set up ===
Stuff to take to a location to set up a laptop:
* and the appropriate printer from [[Printer]]s - ask to set up local printer as per [[Printer]], for '''all users'''
* laptop
* need to ask Digital Health to make them since default rights don't allow making directories on C:\
* charger
** C:\ccmdb_data
* [[SD Card]] (use the one from the previous laptop if this is a replacement)
** C:\ccmdb_data\ccmdb_batches
* mouse
** C:\ccmdb_program


== Laptop Prep ==
=== Portion with collector logged in ===
=== eHealth Prep ===
Collector or someone in OU DAT_REGION_ICU_DATA_COLLECTION needs to be logged in for this.  
Any new laptop needs to be image by eHealth.  


Send an email to the service desk with the following info:
* run [[Regional Server]]\maintenance\[[Desktop_install.bat]]
* '''Novell ''' - '''''Don't''''' include the client even for sites that use it, these laptops will just log into AD since that's all that's needed to access the regional server
** CCDMB
* '''Pointsec''' - laptops use a '''different version''' than standard (in Start Menu/Checkpoint)
*** if it doesn't install [[CCMDB.accdb]] - follow [[Copying down a clean version of CCMDB.accdb]]  
* '''MS Access 2003''' - has to be '''2003'''; Access is no longer part of the standard image so it needs to be requested (or you'll have to add it later, see instructions below)
**** which automates copying ccmdb_data.mdb from [[Regional Server]]\data\master to c:\ccmdb_data
* '''[[Admin Rights on Laptops|admin rights]]'''
** ccmdb_data
* '''[[Wireless networking]]''' - the laptop needs to be added to a group to make this work
*** restore the collector's data - ideally this will have been backed up and restored from the old laptop
* '''local printer''' - ehealth to set up if know destination of laptop
**** if not, do a [[CCMDB data.mdb restore from Regional Server]]
* '''[[RIS/PACS]]''' - install
*** if this is a brand new laptop that doesn't replace an old one, copy the newest version from [[Regional Server]]\data\master and rename it to get rid of the version portion of the name
* '''StB [[Electronic Patient Record]]''' - if the laptop is to go to StB, it needs to be added to the EPR list there to get access. They still do some other stuff different, too, almost might be worth to get them to set it up in the first place.
* '''VIC EPR''' - brand new, not yet clear what it will take to set this up. Ttenbergen 19:36, 2012 December 5 (EST)


=== BIOS Settings ===
* [[News and Backup]]
Change BIOS settings to save power (if settings are available)
** ideally the file was recovered from the old laptop and restored
* disable [[Wireless networking]] in locations that don't use wireless
*** if the file wasn't recovered, see [[News_and_backup#Setting_up_the_file_on_a_laptop]]
* disable bluetooth


=== With Any Internet Connection ===
== Testing ==
* Windows Update
* [[printer]]
* Install MS Access '''2003''' (ie not new version)
* [[News and backup | test news and backup]]
** Add/Remove programs, MS Office, Change, make sure Access checkbox is checked
** if problem confirm/change location settings
* clean up Startup menu in Start Menu, Programs (remove programs we don't use - should be empty except ST B who need Citrix)
*** right-click edit the icon, make sure line starting with ''set ml='' has the correct location in it
* [[Encrypting SD card using TrueCrypt | Encrypt the SD card]]
* CCMDB
* wiki link
* confirm autoupdates are enabled in Firefox


=== On WRHA Network ===
== Net New laptops ==
* [[Admin Rights on Laptops]] - add network group DAT_REGION_ICU_DATA_COLLECTION to local admin group (must be plugged into network for this)
If the laptop is net new (ie not a replacement) the following pages might be relevant:  
** Can’t be done in User Accounts, has to be done through control panel, admin tools, computer management. Open Local Users and Groups - open Groups, right click Administrators - Add to Group
* [[Network hubs]]
* Run batch job [[Regional Server]]\maintenance\'''[[laptop files copier.bat]]''' to copy contents of [[Regional Server]]\maintenance\Laptop Files to C:\ and also get the newest ccmdb.mdb)
* '''eHealth has changed the way that admin rights are handled repeatedly and we keep loosing these rights on laptops; make sure that rights are there after a re-boot on the network'''
* '''figure out video drivers with next laptop install (see [[laptop files copier.bat]]) Ttenbergen 12:46, 2012 October 31 (EDT)


== Setup on delivery ==
== Related articles ==  
These are stored in the user profile so they have to be set up with the '''user logged in'''.
{{Related Articles}}
* set up printing
* Access settings changes '''with the user logged in:'''
The '''first time''' a collector logs on to Access they will get those macro security errors. They need to answer along the lines of “I want to risk it”, and then change the settings in Access. When a new use first logs in, to change the Access settings:
** set menus to always show all (Tools, Customize, Always show full menus)
** set security to low (Tools, Macro,Security Low)
** see http://www.ageesw.com/macro.htm for instructions for this in Access 2010
* change '''Folder Options''' to be visible
** Windows explorer, Tools menu, Folder Options, View,
** uncheck "Hide extensions for known file types"
* set battery settings
** always display (Control Panel/Power Options/Alarm/Alarm Action Sound Alarm for both low and critical)
** audible warning (Control Panel/Power Options/Advances/ Always show icon on tool bar)
* open FireFox and '''import Internet Explorer''' settings to ensure proxy is set up right
* set password for screensaver (rightclick desktop, properties, screensaver tab, checkbox password)


== Retrieve Data ==
[[Category:Laptop]]
If restoring for a previously collected location:
[[Category:IT Instructions]]
* See [[Restoring Laptop Data from the SD Card]]
[[Category:New Hire]]
'''''OR'''''
* See [[Laptop data Restore from Regional Server]]
 
== Test News and Backup ==
* change settings in and test "News and backup" (see [["News and backup" batch file#Setting up the file on a laptop]]
 
== Train the collector ==
* battery swaps
* turn on/off
* daily [["News and backup" batch file]]
* explain locks + anchors (i.e. if you want one, talk to Trish, but keep in mind that they are awkward to use)
 
 
[[Category: Laptop]]
[[Category: IT Instructions]]
[[Category: New Hire]]

Latest revision as of 15:12, 13 February 2026

For info on how to set up a new collector, see Setting up a New Data Collector

Instructions

(as of 2026-02)(as of 2025-01)

Digital Health device permissions / groups

  • Instructions: refer them to "CCMDB laptop" in their knowledgebase Support Documents library, Configuration Specification category. Contact Brandon Deamel for backup info if there is a problem.
  • configuration set: named "WRK_ICFG_REG_CCMDB Laptops"
  • the laptop needs to be in the OU "Standard/applications/CCMDB laptops"
  • some of the things managed by this:
    • give RW rights to public desktop
    • give access to and to set trusted directories etc.
    • rights to make RW to the following directories in root of C:\ (I think)
    • access to Category:Hospital EPR

Additional things Digital needs to set up

  • and the appropriate printer from Printers - ask to set up local printer as per Printer, for all users
  • need to ask Digital Health to make them since default rights don't allow making directories on C:\
    • C:\ccmdb_data
    • C:\ccmdb_data\ccmdb_batches
    • C:\ccmdb_program

Portion with collector logged in

Collector or someone in OU DAT_REGION_ICU_DATA_COLLECTION needs to be logged in for this.

Testing

  • printer
  • test news and backup
    • if problem confirm/change location settings
      • right-click edit the icon, make sure line starting with set ml= has the correct location in it
  • CCMDB
  • wiki link
  • confirm autoupdates are enabled in Firefox

Net New laptops

If the laptop is net new (ie not a replacement) the following pages might be relevant:

Related articles

Related articles:
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