Laptop Setup: Difference between revisions

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''For info on how to set up a new collector, see [[Setting up a New Data Collector]]''
''For info on how to set up a new collector, see [[Setting up a New Data Collector]]''


This article contains instructions on how to set up a new laptop for a new location.
== Instructions ==
(as of 2026-02)(as of 2025-01)
=== Digital Health device permissions / groups ===
* Instructions: refer them to '''"CCMDB laptop"''' in their knowledgebase '''Support Documents library, Configuration Specification category'''. Contact Brandon Deamel for backup info if there is a problem.
* configuration set:  named '''"WRK_ICFG_REG_CCMDB Laptops"'''
* the laptop needs to be in the OU '''"Standard/applications/CCMDB laptops"'''
* some of the things managed by this:
** give RW rights to public desktop
** give access to  and to set trusted directories etc.  
** rights to make RW to the following directories in root of C:\ (I think)
** access to [[:Category:Hospital EPR]]


== Kit ==
=== Additional things Digital needs to set up ===
Stuff to take to a location to set up a laptop:
* and the appropriate printer from [[Printer]]s - ask to set up local printer as per [[Printer]], for '''all users'''
* laptop
* need to ask Digital Health to make them since default rights don't allow making directories on C:\
* charger
** C:\ccmdb_data
* [[SD Card]] (use the one from the previous laptop if this is a replacement)
** C:\ccmdb_data\ccmdb_batches
* mouse
** C:\ccmdb_program
* possibly network hub if site needs one and does not have one


== Laptop Prep ==
=== Portion with collector logged in ===
=== eHealth Prep ===
Collector or someone in OU DAT_REGION_ICU_DATA_COLLECTION needs to be logged in for this.  
Any new laptop needs to be image by eHealth.  


Send an email to the service desk with the following info:
* run [[Regional Server]]\maintenance\[[Desktop_install.bat]]
* '''MS Access 2003''' - has to be '''2003'''; Access is no longer part of the standard image so it needs to be requested (or you'll have to add it later, see instructions below)
** CCDMB
* '''[[Admin Rights on Laptops|admin rights]]'''
*** if it doesn't install [[CCMDB.accdb]] - follow [[Copying down a clean version of CCMDB.accdb]]
* '''[[Wireless networking]]''' - the laptop needs to be added to a group to make this work
**** which automates copying ccmdb_data.mdb from [[Regional Server]]\data\master to c:\ccmdb_data
* '''local [[Printer]]''' - ehealth to set up if know destination of laptop
** ccmdb_data
* '''[[RIS/PACS]]''' - '''Impax''' install
*** restore the collector's data - ideally this will have been backed up and restored from the old laptop
* '''StB [[Electronic Patient Record]]''' - if the laptop is to go to StB, it needs to be added to the EPR list there to get access. They still do some other stuff different, too, almost might be worth to get them to set it up in the first place.
**** if not, do a [[CCMDB data.mdb restore from Regional Server]]
* '''VIC EPR''' - brand new, not yet clear what it will take to set this up. Ttenbergen 19:36, 2012 December 5 (EST)
*** if this is a brand new laptop that doesn't replace an old one, copy the newest version from [[Regional Server]]\data\master and rename it to get rid of the version portion of the name


=== With Any Internet Connection ===
* [[News and Backup]]
* Windows Update
** ideally the file was recovered from the old laptop and restored
* If it was not installed by eHealth, install MS Access '''2003''' (ie not new version)
*** if the file wasn't recovered, see [[News_and_backup#Setting_up_the_file_on_a_laptop]]
** Add/Remove programs, MS Office, Change, make sure Access checkbox is checked
* [[Encrypting SD card using TrueCrypt | Encrypt the SD card]]


=== On WRHA Network ===
== Testing ==
* open IE and confirm proxy settings are being pulled from script
* [[printer]]
* run batch job [[Regional Server]]\maintenance\'''[[laptop files copier.bat]]''' to copy contents of [[Regional Server]]\maintenance\Laptop Files to C:\ and also get the newest ccmdb.mdb)
* [[News and backup | test news and backup]]
** allow FireFox to open and import IE's settings
** if problem confirm/change location settings
* for the old Latitude 21'''0'''0s (not new 2120s), the video and touchpad drivers need to be installed. They are in regional server\maintenance
*** right-click edit the icon, make sure line starting with ''set ml='' has the correct location in it
* set up printing (see [[Printer]])
* CCMDB
* wiki link
* confirm autoupdates are enabled in Firefox


== First time a new user logs on ==
== Net New laptops ==
These are stored in the user profile so they have to be set up with the '''user logged in'''.
If the laptop is net new (ie not a replacement) the following pages might be relevant:
* [[Changing settings in MS Access after first open]]
* [[Network hubs]]
** also get rid of extra tool bars...
* change '''Folder Options''' to be visible
** Windows explorer, Tools menu, Folder Options, View,
** uncheck "Hide extensions for known file types"
* set battery settings
** always display (Control Panel/Power Options/Alarm/Alarm Action Sound Alarm for both low and critical)
** audible warning (Control Panel/Power Options/Advances/ Always show icon on tool bar)
* set password for screensaver (rightclick desktop, properties, screensaver tab, checkbox password)
* get rid of toolbars in MS Access


== Retrieve Data ==
== Related articles ==  
If restoring for a previously collected location:
{{Related Articles}}
* See [[Restoring Laptop Data from the SD Card]]
'''''OR'''''
* See [[Laptop data Restore from Regional Server]]


== Test News and Backup ==
[[Category:Laptop]]
* '''change location settings'''
[[Category:IT Instructions]]
** right-click edit the icon, make sure line starting with ''set ml='' has the correct location in it
[[Category:New Hire]]
* test "News and backup" (see [["News and backup" batch file#Setting up the file on a laptop]])
** run it and make sure ccmdb_data.mdb with new-ish date is in both SD and regional server backup location
 
== Train the collector ==
* battery swaps
* turn on/off
* daily [["News and backup" batch file]]
* explain locks + anchors (i.e. if you want one, talk to Trish, but keep in mind that they are awkward to use)
 
 
[[Category: Laptop]]
[[Category: IT Instructions]]
[[Category: New Hire]]

Latest revision as of 15:12, 13 February 2026

For info on how to set up a new collector, see Setting up a New Data Collector

Instructions

(as of 2026-02)(as of 2025-01)

Digital Health device permissions / groups

  • Instructions: refer them to "CCMDB laptop" in their knowledgebase Support Documents library, Configuration Specification category. Contact Brandon Deamel for backup info if there is a problem.
  • configuration set: named "WRK_ICFG_REG_CCMDB Laptops"
  • the laptop needs to be in the OU "Standard/applications/CCMDB laptops"
  • some of the things managed by this:
    • give RW rights to public desktop
    • give access to and to set trusted directories etc.
    • rights to make RW to the following directories in root of C:\ (I think)
    • access to Category:Hospital EPR

Additional things Digital needs to set up

  • and the appropriate printer from Printers - ask to set up local printer as per Printer, for all users
  • need to ask Digital Health to make them since default rights don't allow making directories on C:\
    • C:\ccmdb_data
    • C:\ccmdb_data\ccmdb_batches
    • C:\ccmdb_program

Portion with collector logged in

Collector or someone in OU DAT_REGION_ICU_DATA_COLLECTION needs to be logged in for this.

Testing

  • printer
  • test news and backup
    • if problem confirm/change location settings
      • right-click edit the icon, make sure line starting with set ml= has the correct location in it
  • CCMDB
  • wiki link
  • confirm autoupdates are enabled in Firefox

Net New laptops

If the laptop is net new (ie not a replacement) the following pages might be relevant:

Related articles

Related articles:
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